2. FIELDWORK - The University of Sydney

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2. FIELDWORK - The University of Sydney2. F

    School of Philosophical and Historical Inquiry

     Faculty of Arts and Social Sciences


    Department of Archaeology [enter project lead name] [enter country, month and year of fieldwork]


    1. Project Risk Assessment Form

    2. Pre-Trip Briefing Document

    3. Pre-Trip Briefing Acknowledgement Forms 4. Fieldwork Authorisation Form

    5. Head of School Authorisation Letter

    School of Philosophical and Historical Inquiry

     Faculty of Arts and Social Sciences

    Department of Archaeology


    All Directors of fieldwork projects shall:

    (1) Read the Departmental Fieldwork Safety Guidelines (attached).

    (2) Prepare a Risk Assessment Form (attached).

    - assess reasonably foreseeable risks and explain actions taken to mitigate/eliminate


    - contents should be discussed with the Fieldwork Safety Officer

    - form must be signed by the project Director and the Fieldwork Safety Officer

    - copy of the form to be lodged with the Fieldwork Safety Officer

    (3) Prepare a Pre-trip Briefing Document for all participants.

    - contents should be discussed with the Fieldwork Safety Officer, who should retain a


    (4) All participants in the fieldwork project must sign a Pre-trip Briefing Acknowledgment Form as a condition of participation in the project (attached).

    (5) Fieldwork authorisation form to be signed by Director and Head of School (attached)

    - lodge copies of Pre-trip Briefing Document with SOPHI and Fieldwork Safety Officer -

    lodge copies of signed Pre-trip Briefing Acknowledgment forms with SOPHI for all


    (6) Have the Head of School prepare a letter (sample attached), authorising the participants to be covered by the University’s insurance.

    - attach documents (2) (5) above and lodge with Fieldwork Safety Officer

    (7) Honours and PG students doing fieldwork (either solo or leading others, but not when participating in a project directed by non-University of Sydney staff) should fulfil steps (1) (5) above. It is the responsibility of the Supervisor to bring this policy to their attention.

    Ted Robinson, Chair

    30 June 2011

    489194100.doc Page 2 of 26

    School of Philosophical and Historical Inquiry

     Faculty of Arts and Social Sciences

    Department of Archaeology




    The following checklist contains the minimum considerations for the leader of all Department of

    Archaeology fieldwork projects. In fulfilment of the Department’s Duty of Care, it is required that

    Project Directors affirm that they have:

    1. Prepared and documented an up to date Fieldwork Risk Assessment in consultation with other

    participants and experienced personnel.

    2. Prepared information session/webpage for participants prior to the fieldwork containing but not

    limited to:

    ; relevant information about the project and its activities

    ; emergency contacts

    ; costs incurred by the participant including accommodation and food

    ; discussion of any concerns for health and safety the participants may have or that may be

    specific to the fieldwork

    ; First Aid trained participants

    ; safety items required by participants such as hats, sunscreen, water bottles etc. 3. Provided adequate time for participants to obtain confidential health advice such as vaccinations,


    4. Arranged appropriately licensed and authorized drivers for vehicles.

    5. If overseas travel is intended, consulted DFAT travel warnings and considered and acted upon

    pertinent implications.

    6. Considered the levels of supervision for the various activities involved.

    7. Considered what equipment is required, its serviceability, safe use, and essential ancillary safety

    equipment such as first aid kits, personal protective equipment, GPS.

    8. Arranged permission and/or permits for access to field sites.

    9. Developed communication protocols for remote area field activity.

    10. Planned and communicated appropriate emergency procedures.

    11. Arranged to provide contact and communication information with a nominated person in the


    Project Director

    Name Signature Date

    Head of School

    Name Signature Date

    489194100.doc Page 3 of 26

    School of Philosophical and Historical Inquiry

     Faculty of Arts and Social Sciences

    Department of Archaeology


    The Department of Archaeology requires directors of fieldwork projects to conduct a risk assessment of their projects prior to commencing work in compliance with the University of Sydney OHSRM program and in accordance with the WorkCover Legislation promoting safe practices in the workplace.

    If you have not conducted an OHS risk assessment (RA) for your existing project, then you must complete all parts (a) to (c) of this form. Project leaders should update their existing RAs (if necessary) and reproduce (and sign) this form annually.

    This document should be discussed with the Department’s Fieldwork Safety Officer.



    Phone (w):




    Documents must be signed by the Project Director and the Fieldwork Safety Officer, and copies retained by both parties.

    489194100.doc Page 4 of 26

(a) The Research Project

    Title of research project

    Types of activities to be performed (e.g. location of fieldwork, types of fieldwork/visits)

    489194100.doc Page 5 of 26

(b) Risk assessment

    Details of fieldwork risks Possible injury Safety measures

    (list each significant risk (what injury could happen (what protective that pertains to your if the risk occurs) equipment or safety fieldwork) practice is necessary to reduce the risk of injury)

    489194100.doc Page 6 of 26

Risk assessment (cont.)

    Details of fieldwork risks Possible injury Safety measures

    (list each significant risk (what injury could happen (what protective

    that pertains to your if the risk occurs) equipment or safety

    fieldwork) practice is necessary to reduce the risk of injury)


    I have read and understood the Department of Archaeology’s Fieldwork Safety Guidelines and

    have completed this form to accurately assess the OHS risks associated with my fieldwork project.

    Signature of

    project Director: Date

    Signature of

    Fieldwork Safety Officer: Date

489194100.doc Page 7 of 26

    School of Philosophical and Historical Inquiry

     Faculty of Arts and Social Sciences

    Department of Archaeology


    Fill in, sign and return on paper or electronically (keeping a copy).

     Name/Location of Fieldwork Project:

     Name of Fieldwork Project Director:

    Participant’s Name:

    E-mail Address:

    Home or work telephone:

    Mobile telephone:

    Emergency contact 1:


    Their relationship to you

    Phone numbers

    Emergency contact 2:

    (if required)


    Their relationship to you

    Phone numbers

    Existing medical conditions?

    ; I acknowledge that I have received information from the pre-trip briefing about the

    fieldwork, including risks and hazards.

    ; I have raised any safety issues that concern me prior to departure, and will do so as they

    arise during fieldwork.

    ; I will not wilfully endanger any of my co-participants. ; I have made the field director aware of any special dietary/medical needs.

    ; I accept full responsibility for my own behaviour and actions whilst on the fieldwork, and

    agree to conform to reasonable requests made by those in charge.

    Participant’s Signature: Date:

    489194100.doc Page 8 of 26

    School of Philosophical and Historical Inquiry

     Faculty of Arts and Social Sciences

    Department of Archaeology


    This document contains the following information (as downloaded on 25 May, 2011).

    University of Sydney Fieldwork Safety Guidelines (from page 2 of this document)


    A Supplement to Fieldwork Safety Guidelines (from page 14 of this document)

    Project leaders should also refer to:

    (1) Appendix of Specific Guidelines and Requirements

    Which includes the following University of Sydney Policies/Guidelines:

    Policy on Accident Reporting

    Occupational Injury, Illness or Incident Report form

    First Aid Policy

    Occupational Health and Safety Policy Statement and Guide for Staff

    Fieldwork Outside Australia - A supplement to Fieldwork Safety Guidelines

    Health and Safety Guidelines for Clinical Fieldwork

    Fieldwork Administrative Guidelines

    Harassment Prevention Policy

    (2) Guide to NSW OHS Legislation:

    (3) Injury Management Policy

    489194100.doc Page 9 of 26


    1.1 A Climate of Care

    1.2 Responsibilities for Fieldwork Safety

    1.3 Penalties and Liabilities

    1.4 Auditing and Monitoring

    1.1 A Climate of Care

    The following guidelines focus on establishing a climate in which safety of personnel has primacy, in which staff and students know the policies, procedures and guidelines to help create safe practices. Departments or Groups may elect to manage the risks involved with their fieldwork in a different manner to that described in these guidelines, but these alternative practices must provide at least equivalent or a better level of safety.

    There is no successful method of guaranteeing safety of personnel. These guidelines attempt to provide a framework in which it is customary and normal that all possible precautions have been taken and all proper responsibilities met. The major requirements - assessment of risk, planning, training, equipment, communication, and responsibilities - are addressed in the guidelines report. Two particular issues of safety in fieldwork should be noted:

    (i) Personal safety must, ultimately, be a personal responsibility. Complacency and inattention,

    lack of preparation or lack of training will all cause problems. No amount of regulation will

    replace personal vigilance. Although personal safety is a personal responsibility, this does not

    relieve supervisors of their duty to ensure students (and staff) are instructed about hazards

    likely to be encountered during fieldwork and how to deal with them. Nor does it relieve

    anyone of responsibilities to maintain procedures, equipment and facilities so that they are


    (ii) Infrastructure and institutional support for fieldwork is an issue for the Faculties, Academic

    Colleges and the University to address in order to achieve the climate of care required by

    these guidelines. Much of the cost of equipment to improve safety in the field currently

    comes from research grants, in contrast to safety equipment for laboratories, which is often

    provided through building programs (e.g. fume-cupboards, safety showers, fire safety


    1.2 Responsibilities for Fieldwork Safety

    Several pieces of current legislation, Australian Standards and Policies of the University set out responsibilities in respect of aspects of safety during fieldwork. The most general are:

    ; NSW Occupational Health and Safety Act: this identifies responsibilities of the employer,

    managers and supervisors of the employer, for the health, safety and welfare of staff

    and the health and safety of non-employees (students, members of families of staff,

    etc.). The University is required to ensure the health and safety of staff and students

    and to provide instruction, training, supervision, information and safe systems for work.

    ; University of Sydney Occupational Health and Safety Policy and Guide for Staff, which

    commits the University to conformity with legislation about occupational health and

    safety and to those established good practices, which are already embodied in 489194100.doc Page 10 of 26

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