DOC

LONE STAR REGION CONVENTION GUIDE

By Geraldine Flores,2015-03-09 04:54
13 views 0
LSGIDE09.LAW (09-97) 1 LONE STAR REGION CONVENTION GUIDE LONE STAR REGION BY-LAWS PROVISIONS Following are the provisions of the By-Laws of the Lone Star Region which relate to and govern Lone Star Region Conventions, as approved by the Officers and Directors at Longview on June 16, 1991. ..

    LONE STAR REGION CONVENTION GUIDE

    LONE STAR REGION BY-LAWS PROVISIONS

    Following are the provisions of the By-Laws of the Lone Star Region which relate to and govern Lone Star Region Conventions, as approved by the Officers and Directors at Longview on June 16, 1991.

     - E X T R A C T -

     Article V - Conventions

    1. The Annual Meeting prescribed in the Constitution shall be known as the "Lone Star Region

    (Year) Convention."

    2. It is the policy of the Lone Star Region that a person must be a member in good standing of

    the Lone Star Region (or a person in the family of the member) in order to register for and

    participate in the activities of the Lone Star Region (Year) Convention. By reciprocal

    agreement, membership in other National Model Railroad Association Regions shall be

    honored for registration.

    3. The Convention shall be hosted, planned, managed, and conducted by any local model

    railroad group or organization in the Lone Star Region. The prospective host group or

    organization should present its bid for the Convention to the Board of Directors of the Region

    for approval and selection. Such a bid should be presented two years before the proposed

    Convention date, whenever possible.

    4. A loan, not to exceed two thousand dollars ($2,000.00) may be advanced to the host group

    with such money to be withdrawn from the Convention Fund. One thousand dollars

    ($1,000.00) of the loan may be requested by the host group not earlier than two years prior to

    the Convention; up to one thousand dollars ($1,000.00) additional may be requested not

    earlier than one year prior to the Convention. Requests for advance money should be

    addressed to the Chairman, Convention Committee, who will coordinate and authorize the

    disbursement.

    5. A per capita fee of two dollars ($2.00) is to be paid to the Region Convention Fund for each

    Lone Star Region regular or associate member, or member of another National Model

    Railroad Association Region, registered for the Convention. The per capita fee is not required

    for persons in the family of the member unless such persons hold membership in the Region in

    their own right.

    6. An amount equal to five percent (5%) of the gross proceeds from an auction conducted

    during the Convention shall be remitted to the Region Convention Fund. The remaining five

    percent (5%) shall accrue to the host group of the Convention.

     LSGIDE09.LAW (09-97) 1

    7. An amount equal to fifty percent (50%) of the surplus of Convention monetary income over

    convention-incurred expenses shall be remitted to the Region Convention Fund. Income from

    auction gross proceeds and from the per capita fee collection shall not be included when

    determining the Convention monetary income.

    8. Should the host group conduct a Train Show concurrently with the Convention, all monetary

    income and all expenses associated with the Train Show shall be excluded when determining

    Convention monetary income and convention-incurred expenses. All monetary income and

    expenses pertinent to the Train Show shall accrue to the host group.

    9. The host group should address the remittances for the Convention Fund to the Region

    Secretary-Treasurer as follows:

    a. The per capita fee should be remitted not later than thirty days after end of the

    Convention.

    b. Repayment of the advance loan, remittance of the auction proceeds share, and remittance

    of the Region share of the convention monetary surplus should be made by the end of the

    calendar year in which the Convention is held.

    10. The host group shall prepare and submit a statistical and financial report in the format

    specified by the Chairman, Convention Department. the Report shall be submitted to the

    Board of Directors at the first mid-year meeting following end of the Convention.

    11. The Region Secretary-Treasurer shall manage the Convention Fund, and shall report the

    balance at each meeting of the Board of Directors. At each Annual Meeting, the Board of

    Directors shall determine the amount to be retained in the Convention Fund, and shall direct

    the transfer of funds in excess of that amount, as may be necessary.

    12. Liability insurance for inside activities of a Convention shall be provided under the master

    policy of the NMRA. The cost of the liability insurance rider will be paid by the Region.

     LSGIDE09.LAW (06-91) 2

Report this document

For any questions or suggestions please email
cust-service@docsford.com