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WisDOT Southeast Region July 2012 SE01

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WisDOT Southeast Region July 2012 SE01WisD

    WISCONSIN DEPARTMENT OF TRANSPORTATION

     July 2012 Bimonthly Solicitation

Scope of Services Narrative

Transportation Region/Bureau Solicitation ID Project ID(s)

    Southeast Region SE 01 1000-00-58

    Solicitation Type (Roster or Open) SOLICITATION DATE NOI DUE DATE

    Roster June 27, 2012 July 12, 2012, 12 p.m.

Location/Description Anticipated Construction Cost:

    On-site Electrical Operations Freeway Lighting Design N/A

    Anticipated Project Start Date: Southeast Region

    January 2, 2013

    Anticipated Completion Date:

    December 30, 2013 (with up to 2

    one-year renewal options)

Project purpose and need

    Southeast Region Electrical Operations Lighting Design.

    This project will provide an on-site Freeway Lighting Engineer to support the Southeast Region with the development and design of freeway lighting portions of improvement plans including large projects such as the SE Freeway Program including the I-94 N-S Corridor and the Zoo Interchange.

Project description

    This will be a period contract. The primary purpose of this contract is to provide on-site lighting design engineering services for the WisDOT Southeast Region Electrical Operations unit for a period of up to three years. The Department will negotiate a one-year contract with an option for up to two (2) additional one (1) year renewals. The dedicated staff will be located at the Southeast Region’s Barstow Street office building in Waukesha for 40 hours per week. A field office accounting will apply to this contract.

    The dedicated staff will provide Freeway Lighting Design under the direction of the WisDOT Lighting engineer and Electrical Operations supervisor by providing the following:

    ; Review of current Lighting Maintenance records for identified Improvement Project section

    ; Field review of lighting facility condition

    ; Determination of required lighting facility improvements

    ; Coordination with Project Development Section staff

    ; Preliminary Plan development; coordination with CADDs unit or contracted CADDs support

    ; Identification of quantities

    ; Final Plan development

    ; Updating of records as identified

    ; Coordination with PDS for PSE, pre-con, other

Deliverables

    Provide expertise to the freeway lighting design portion of PS&Es for Improvement Projects. Maintain Lighting Design Workload spreadsheet under guidance from WisDOT Lighting Engineer and supervisor

Schedule for deliverables

    Specific improvement projects will be assigned within the contract period and are due by the completion of the project.

     Page 1 of 3

    WISCONSIN DEPARTMENT OF TRANSPORTATION

     July 2012 Bimonthly Solicitation

Department provides

    ; Access to DOT files

    ; Office space and related equipment for on-site personnel

    ; Related manuals and guidance documents

Consultant requirements (listed in approximate rank order of importance)

    ; Civil or Electrical Engineer or equivalent (1 full-time equivalent FTE) available to work on-site at

    WisDOT Southeast Region Waukesha office

    ; Basic electrical design knowledge equivalent to 2 semesters university level (if CE)

    ; Familiarity with highway design and construction

    ; Traffic Engineering skills

    ; Familiarity with the Facilities Development Manual (FDM)

    ; Knowledge of DOT spec book and lighting hardware

    ; Familiarity with the Traffic Guidelines Manual (TGM)

    ; Recordkeeping skills

    ; Ability to assess condition of freeway/intersection lighting-facility

    ; Knowledge of NEC, and IES-RP8

    ; Familiarity with the MUTCD and Wisconsin Supplement

Special skills and expectations (listed in approximate rank order of importance)

    Same as consultant requirements.

Special instructions

    Selected consultants will be required to apply field rate accounting consistent with FDM 8-10-20. If the selected consultant does not currently have field office accounting in place, the consultant will have the option of negotiating a field office rate that will act as an indirect cost ceiling for the contract in lieu of implementing field office accounting.

Interview information

    No Interviews will be held

Contact Information

    Submit questions about this project to Debra Evers by 8 a.m. of the Monday following the publication. Failure

    to include the solicitation number and at least one project ID may prevent the question from being answered. No phone calls about the project will be accepted. Answers to project questions will be published on the WisDOT Internet site approximately one week before the Notice of Interest forms are due. The source person or firm will not be identified in the publication.

     Page 2 of 3

    WISCONSIN DEPARTMENT OF TRANSPORTATION

     July 2012 Bimonthly Solicitation

    Instructions for consultants:

    1. Download and save the solicitation scope of service narrative and its own Notice of Interest Questionnaire (NOI)

    file of interest to your computer. Rename the file according to the ESubmit convention outlined on the extranet:

    https://trust.dot.state.wi.us/extntgtwy/consultants/noi.shtm.

    2. Complete the NOI portion, to a maximum of 8 pages, adhering to these guidelines:

    a. All files must be in MS Word or Adobe PDF format. No files other than the NOI will be considered.

    b. Submit only ONE NOI per firm. Firms with multiple locations and/or parent companies may not submit

    more than one NOI.

    c. Additional comments may be added in narrative form after the tables in each question.

    d. General formatting:

    i. Do not add colors in the tables or to fonts.

    ii. Limit font bolding to highlight only the most important words. Do not bold questions.

    iii. Use the Arial font, sized between 9-12 only. Only table labels should be font size 8.

    iv. Using bullets within tables is allowed.

    v. Limited table column size changing is allowed, but expanding tables is not.

    vi. Deleting unneeded tables from the default form is allowed. Do not delete any questions.

    vii. Leave at least two blank lines between information and the next question.

    e. Special instructions for NOI questions:

    i. Question 2be sure to identify time period for availability.

    ii. Question 3if reference is WisDOT employee, it is not necessary to list full street address.

    iii. Question 6To count words in narrative, go to Tools menu, select Word Count function.

    f. Minimize the number and size of pictures inserted. If file size is greater than 2 MB, review the use of

    pictures and consider converting Word documents to PDF.

    g. Do not copy resumes or other external documents into the NOI form to supply firm qualifications.

    h. Automatic disqualification will occur if:

    i. Questions are deleted or changed.

    ii. The document is protected in any way that prevents WisDOT from copy-pasting information.

    Firms are allowed to protect their documents as "read-only", however, in the following ways:

    1. Conversion to PDF (without special protections)

    2. Protecting Word document for "Comments" only! (Not for "forms" or "tracked changes")

    iii. The NOI response is longer than 8 pages.

    3. Delete the scope of service narrative and these instructions before submitting the file to the department.

    4. You may express interest in more than one solicitation number but must return a Notice of Interest Questionnaire

    for each solicitation number you select.

    5. Follow instructions available on the consultant extranet for submitting the NOI electronically:

    https://trust.dot.state.wi.us/extntgtwy/consultants/noi.shtm

     Page 3 of 3

    WISCONSIN DEPARTMENT OF TRANSPORTATION

     July 2012 Bimonthly Solicitation

    NOTICE OF INTEREST QUESTIONNAIRE

    Wisconsin Department of Transportation DT1824 3/2006 Ch. 84, 85, 86 Wis. Stats. Transportation Region/Bureau Solicitation ID Project ID(s)

    Southeast Region SE 01 1000-00-58

    Solicitation Type (Roster or Open) SOLICITATION DATE NOI DUE DATE

    Roster June 27, 2012 July 12, 2012, 12 p.m. Firm Name

Street Address Area Code - Telephone Number Area Code - FAX Number

City, State, ZIP Code Contact Person, E-Mail Address

    Use only the format furnished; changes or deletion of questions or format may disqualify you from consideration. Limit your response to 8 pages.

    1. List credentials, qualifications and years experience for the project manager and other key staff you would assign to

    this project in the following table. If showing more than two individuals, add tables using the format provided. Key

    subconsultants may be listed. Be sure to clearly identify the subconsulting firm.

    POSITION/ YEARS REGISTRATION KEY STAFF EDUCATION PROJECT ROLE EXPERIENCE (PE, RLS, etc.)

Narrative

     POSITION/ YEARS REGISTRATION KEY STAFF EDUCATION PROJECT ROLE EXPERIENCE (PE, RLS, etc.)

Narrative

    2. Workload Capacity - Describe your staff's capacity, availability and their ability to perform the work in a timely manner

    relative to present workload. Address the availability of the named key staff members, including competing

    commitments and the percent of time available for this project. If showing more than two individuals, add rows to the

    table below. Key subconsultants may be listed. CURRENT ESTIMATED KEY STAFF CURRENT COMMITMENTS AVAILABILITY BY TIME PERIOD Name ;

    Firm ;

    Location ;

     Name ;

    Firm ;

    Location ;

    3. List recently completed or substantially completed projects for each key staff/project manager and provide contact

    name for each project. Only show the deliverables for which key staff/project manager were responsible on the project.

    If showing more than two projects, add tables using the format provided. Key subconsultants may be listed. Be sure to

    clearly identify the subconsulting firm.

     Page 1 of 2

    WISCONSIN DEPARTMENT OF TRANSPORTATION

     July 2012 Bimonthly Solicitation

     Project Name Begin/End Service Dates Firm's Fees on Project Reference--Name, Address, Phone, E-mail

    DELIVERABLES KEY STAFF

    ; ;

    ; ;

    Narrative

     Project Name Begin/End Service Dates Firm's Fees on Project Reference--Name, Address, Phone, E-mail

    DELIVERABLES KEY STAFF

    ; ;

    ; ;

    Narrative

4. If the projects listed in question 3 are not WIDOT projects, demonstrate your familiarity with WIDOT processes and

    procedures. Narrative

5. For projects with a DBE subcontracting requirement, list the DBE firm/s you intend to use and describe their role(s). If

    more than two DBE firms are involved, add rows to the table below. Repeat DBE subconsultants listed in question #2. ESTIMATED % FIRM NAME PROJECT ROLE(S) OF CONTRACT

     ;

     ;

6. In 100 words or less, note any other pertinent information about your firm's qualifications for the project. Narrative

     Page 2 of 2

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