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Administrative Assistant I - Department of Finance - State of California

By Regina Myers,2014-11-14 07:24
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Administrative Assistant I - Department of Finance - State of CaliforniaAdmi

    ADMINISTRATIVE ASSISTANT I

    PROMOTIONAL EXAMINATION

    FINAL FILING DATE: June 28, 2012

This is a PROMOTIONAL EXAMINATION for the Department of Finance (Finance). EXAMINATION TYPE

    Applicants must be currently employed with Finance or have eligibility to compete in

    Finance promotional examinations and have a permanent civil service appointment without a permanent break in service as of the final filing date. Under certain circumstances, other employees and United States Military veterans may be allowed to compete. Refer to the General Information, Promotional Examinations Only section of this bulletin for other eligibility requirements.

Under direction, the Administrative Assistant I assists an administrator by relieving POSITION

    him/her of administrative detail; makes special studies and investigations and DESCRIPTION

    prepares administrative reports; assists in interpreting departmental policies to operating divisions; assists operating heads on administrative problems and procedures; makes studies and evaluations of operating programs and procedures

    and assists in the installation of new programs and procedures; develops criteria on which to evaluate the personnel needs, operating effectiveness, and budgetary requirements; prepares manuals of procedures; cooperates with other agencies,

    groups, and individuals in connection with the coordination of departmental activities; studies proposed legislation and advises the administrator regarding its possible effect on departmental programs; on occasion, represents the department

    at conferences, meetings, and legislative hearings; may supervise and review the work of the staff of the administrator’s immediate office; prepares articles for publication; addresses interested groups; dictates correspondence and prepares

    reports, and performs other related duties.

$3658 - 4446 MONTHLY SALARY

    RANGE

Submit “Examinations and/or Employment Application” (Std. 678) to the Department HOW AND WHEN TO

    of Finance, Human Resources Office, 915 L Street, Suite 1235, Sacramento, CA APPLY

    95814. Applications must be submitted and/or postmarked by June 28, 2012, the

    final filing date. Applications filed in person, delivered, or received via interoffice mail after 5:00 p.m. on the final filing date will NOT be accepted for any reason.

    FAXED APPLICATIONS WILL NOT BE ACCEPTED. DO NOT SUBMIT

    APPLICATIONS TO THE STATE PERSONNEL BOARD. If you are a U.S. Military

    veteran, attach a legible copy of Veteran's discharge (DD214) or other official discharge documents, showing your enlistment and discharge dates, branch of

    service, and character of service (i.e., type of discharge).

If you have a disability and need special testing arrangements, mark the appropriate SPECIAL

    box in Part 2 of the application. You will be contacted to make specific EXAMINATION

    arrangements. ARRANGEMENTS

Accepted applicants are required to bring either a photo identification card or two REQUIRED

    forms of signed identification to the examination. IDENTIFICATION

Applicants must meet the experience/education requirements by the final filing date. REQUIREMENTS

    Your signature on your application indicates that you have read, understood, and FOR ADMITTANCE

    possess the qualifications required. Qualifying experience may be combined on a TO THE

    proportionate basis if the requirements stated below include more than one pattern EXAMINATION

    and are distinguished as "Either I" or "OR II," etc. For example, candidates

    possessing qualifying experience amounting to 50% of the required time of Pattern

    I, and additional experience amounting to 50% of the required time of Pattern II may be admitted to an examination as meeting 100% of the overall experience requirement. Note: Applications/resumes must contain the following information: "to" and "from" dates (month/day/year), time base, civil service class title(s), and range if

    SEE REVERSE SIDE FOR ADDITIONAL INFORMATION FINAL FILING DATE: June 28, 2012

    Administrative Assistant I Release Date: June 14, 2012

applicable. College course information must include: title, semester or quarter

    credits, name of institution, completion date, and degree (if applicable). REQUIREMENTS

    Applications/resumes received without this information may be rejected. FOR ADMITTANCE

     TO THE

    IT IS THE RESPONSIBILITY OF ALL APPLICANTS TO PROVIDE COMPLETE EXAMINATION

    AND DETAILED DESCRIPTIONS OF QUALIFYING EXPERIENCE TO (Continued)

    SUBSTANTIATE MINIMUM QUALIFICATIONS. THIS INFORMATION IS CRITICAL

    IN DETERMINING ACCEPTANCE INTO ANY EXAMINATION.

A departmental promotional eligible list will be established for the Department of ELIGIBLE LIST

    Finance. The list will be abolished 12 months after it is established unless the INFORMATION

    needs of the service and conditions of the list warrant a change in this period.

    MINIMUM Either I

    Twelve months of work experience in the California state service performing staff QUALIFICATIONS

    work in a class with a level of responsibility equivalent to that of Junior Staff Analyst, Range B or Staff Services Analyst, Range B.

    Or II

    Eighteen months of experience in the California state service performing the duties of an Executive Secretary I.

    Or III

    Experience: Two years of progressively responsible experience in one or a combination of the following:

    1. Relieving an administrator of assigned administrative detail and preparing

    reports and/or recommendations for administrative action. (Experience in

    California state service must be at a level of responsibility equivalent to that of

    Office Services Supervisor I.); or

    2. Professional or technical experience in a field usually requiring an education of

    collegiate grade and involving duties and responsibilities which develop a

    working knowledge of the field of management, at least one year of which shall

    have been in a higher than trainee capacity.

    (Possession of a Master’s Degree in Public, Personnel, or Business

    Administration, or related field may be substituted for one year of the required

    experience. Possession of a Master’s Degree in Hospital Administration with a

    one-year internship in a hospital or its equivalent may be substituted for the

    required experience.) and