ADMINISTRATIVE ASSISTANT I
FINAL FILING DATE: June 28, 2012
This is a PROMOTIONAL EXAMINATION for the Department of Finance (Finance). EXAMINATION TYPE
Applicants must be currently employed with Finance or have eligibility to compete in
Finance promotional examinations and have a permanent civil service appointment without a permanent break in service as of the final filing date. Under certain circumstances, other employees and United States Military veterans may be allowed to compete. Refer to the General Information, Promotional Examinations Only section of this bulletin for other eligibility requirements.
Under direction, the Administrative Assistant I assists an administrator by relieving POSITION
him/her of administrative detail; makes special studies and investigations and DESCRIPTION
prepares administrative reports; assists in interpreting departmental policies to operating divisions; assists operating heads on administrative problems and procedures; makes studies and evaluations of operating programs and procedures
and assists in the installation of new programs and procedures; develops criteria on which to evaluate the personnel needs, operating effectiveness, and budgetary requirements; prepares manuals of procedures; cooperates with other agencies,
groups, and individuals in connection with the coordination of departmental activities; studies proposed legislation and advises the administrator regarding its possible effect on departmental programs; on occasion, represents the department
at conferences, meetings, and legislative hearings; may supervise and review the work of the staff of the administrator’s immediate office; prepares articles for publication; addresses interested groups; dictates correspondence and prepares
reports, and performs other related duties.
$3658 - 4446 MONTHLY SALARY
Submit “Examinations and/or Employment Application” (Std. 678) to the Department HOW AND WHEN TO
of Finance, Human Resources Office, 915 L Street, Suite 1235, Sacramento, CA APPLY
95814. Applications must be submitted and/or postmarked by June 28, 2012, the
final filing date. Applications filed in person, delivered, or received via interoffice mail after 5:00 p.m. on the final filing date will NOT be accepted for any reason.
FAXED APPLICATIONS WILL NOT BE ACCEPTED. DO NOT SUBMIT
APPLICATIONS TO THE STATE PERSONNEL BOARD. If you are a U.S. Military
veteran, attach a legible copy of Veteran's discharge (DD214) or other official discharge documents, showing your enlistment and discharge dates, branch of
service, and character of service (i.e., type of discharge).
If you have a disability and need special testing arrangements, mark the appropriate SPECIAL
box in Part 2 of the application. You will be contacted to make specific EXAMINATION
Accepted applicants are required to bring either a photo identification card or two REQUIRED
forms of signed identification to the examination. IDENTIFICATION
Applicants must meet the experience/education requirements by the final filing date. REQUIREMENTS
Your signature on your application indicates that you have read, understood, and FOR ADMITTANCE
possess the qualifications required. Qualifying experience may be combined on a TO THE
proportionate basis if the requirements stated below include more than one pattern EXAMINATION
and are distinguished as "Either I" or "OR II," etc. For example, candidates
possessing qualifying experience amounting to 50% of the required time of Pattern
I, and additional experience amounting to 50% of the required time of Pattern II may be admitted to an examination as meeting 100% of the overall experience requirement. Note: Applications/resumes must contain the following information: "to" and "from" dates (month/day/year), time base, civil service class title(s), and range if
SEE REVERSE SIDE FOR ADDITIONAL INFORMATION FINAL FILING DATE: June 28, 2012
Administrative Assistant I Release Date: June 14, 2012
applicable. College course information must include: title, semester or quarter
credits, name of institution, completion date, and degree (if applicable). REQUIREMENTS
Applications/resumes received without this information may be rejected. FOR ADMITTANCE
IT IS THE RESPONSIBILITY OF ALL APPLICANTS TO PROVIDE COMPLETE EXAMINATION
AND DETAILED DESCRIPTIONS OF QUALIFYING EXPERIENCE TO (Continued)
SUBSTANTIATE MINIMUM QUALIFICATIONS. THIS INFORMATION IS CRITICAL
IN DETERMINING ACCEPTANCE INTO ANY EXAMINATION.
A departmental promotional eligible list will be established for the Department of ELIGIBLE LIST
Finance. The list will be abolished 12 months after it is established unless the INFORMATION
needs of the service and conditions of the list warrant a change in this period.
MINIMUM Either I
Twelve months of work experience in the California state service performing staff QUALIFICATIONS
work in a class with a level of responsibility equivalent to that of Junior Staff Analyst, Range B or Staff Services Analyst, Range B.
Eighteen months of experience in the California state service performing the duties of an Executive Secretary I.
Experience: Two years of progressively responsible experience in one or a combination of the following:
1. Relieving an administrator of assigned administrative detail and preparing
reports and/or recommendations for administrative action. (Experience in
California state service must be at a level of responsibility equivalent to that of
Office Services Supervisor I.); or
2. Professional or technical experience in a field usually requiring an education of
collegiate grade and involving duties and responsibilities which develop a
working knowledge of the field of management, at least one year of which shall
have been in a higher than trainee capacity.
(Possession of a Master’s Degree in Public, Personnel, or Business
Administration, or related field may be substituted for one year of the required
experience. Possession of a Master’s Degree in Hospital Administration with a
one-year internship in a hospital or its equivalent may be substituted for the
required experience.) and