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Sample Risk Assessment - Shetland Communities

By Annie Coleman,2014-06-17 17:18
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Sample Risk Assessment - Shetland Communities

    xxxxxxxxx Public Hall

    Risk Assessments

    For use in all areas.

    Date of Assessment:

    Name:

    Position: Hall Committee Chairperson.

    Checked by:

    Position: Hall Committee Secretary.

    Review Date:

    Annually or when changes take place or if additional risks are identified.

    INDEX

H001 Manual Handling.

    H002 Working at Height.

    H003 Use of Electricity.

    H004 Fire.

    H005 Slips, Trips and Falls.H006 Use of Kitchen/Bar Areas.H007 Kitchen and Bar Operations.H008 Car Parks and External.H009 Exposure to Bodily Fluids. H010 Use of Cleaning Materials.H011 Handling Aggressive Customers.H012 Handling Equipment Stored in Store Areas.

    H013 Work Related Stress.

    2

    Risk Assessment Tables

    Chose From:Table: 1 - Severity

    Superficial injuries; minor cuts and bruises; eye irritation from dustSlightly HarmfulNuisance and irritation (e.g. headaches); ill health leading to

    temporary discomfort

    Lacerations; burns; concussion; serious sprains; minor fractures; Harmfulmusculo-skeletal disorders;

    Deafness; dermatitis; asthma; work related upper limb disorders; ill

    health leading to permanent disability

    Amputations; major fractures; poisonings; multiple injuries; fatal Extremely Harmfulinjuries;

    Occupational cancer; other severely life shortening diseases;

    acute fatal diseases

    Chose From:Table: 2 - Likelihood

    Taking into account the adequacy of the controls listed as being in place,

    and:

    Highly Unlikely

    Number of persons at risk

    Frequency & duration exposure to hazard

    Likelihood of failure of power, fuel or water supply

    Likelihood of failure of plant/equipmentUnlikely

    Limitations of protection afforded by PPE

    Degree of skill, training & experience of persons performing task

    Likelihood of unsafe acts by persons outside the operation

    Rate of incidence in the past (own & similar operations)Likely

    Table: 3 – LEVEL OF RISK – SEVERITY compared with LIKELIHOOD

    Slightly HarmfulHarmfulExtremely Harmful

    Highly UnlikelyTRIVIALTOLERABLEMODERATE

    UnlikelyTOLERABLEMODERATESUBSTANTIAL

    LikelyMODERATESUBSTANTIALINTOLERABLE

    Table: 4 – ACTION & TIMESCALE

    TrivialNo action required and no documentary records need to be kept.

    No additional controls are required. Consideration may be given to a more Tolerablecost effective solution or improvement that imposes no additional cost

    burden. Monitoring is required to ensure that the controls are maintained.

    Efforts should be made to reduce the risk but the costs of prevention

    should be carefully measured and limited. Risk reduction measure should Moderatebe implemented within defined time period. Where moderate risk is

    associated with extremely harmful consequences, further assessment may

    be necessary to establish more precisely the likelihood of harm as a basis

    for determining the need for improved control measures.

    Work should not be started until the risk has been reduced.SubstantialConsiderable resources may have to be allocated to reduce the risk.

    Where the risk involves work in progress urgent action should be taken.IntolerableWork should not be started or continued until the risk has been

    reduced. If it is not possible to reduce the risk even with unlimited

    resources, work has to remain prohibited.

    3

    Health and Safety Risk Assessment

    MANUAL HANDLINGOperation:No.H-001(Lifting/Moving/Setting up/Dismantling of heavy or awkward items)

    Part 1 - Assessment

    Location:All Areas: E.g. Main Hall/Clubroom Department:

    Kitchen/Store rooms/Bar/Toilets

    Frequency:AS REQUIREDDuration:VARIABLE

    Persons performing task:Committee/Cleaners/Bar Others at Other Staff, Customers

    Staff/Door Staff/Helpersrisk:(Adults & Children)

    POSSIBLE HARM/INJURY & CAUSE (HAZARD)

    1.Sprains & strains – through poor lifting techniques; lifting too much weight; unbalanced load

    2.Impact Injury – through loss of control of load

    3.Injury to others in vicinity through loss of control of load

    ASSESSMENT BASED ON FOLLOWING CONTROLS BEING IN PLACE

    Lifts shared between two or more persons where possible

    Persons physical ability taken into account when assessing lifting/moving tasksEnvironment taken into account before lifting tasks commence i.e. floor surfaces, wet, slippery,

    uneven, on slope etc.

    All staff to report any temporary physical disability to duty manager e.g. back problemsAll staff trained to report accidents immediately (which involve manual handling)Full account is taken of persons physical capabilities (pregnant staff should not undertake the lifting

    of heavy loads)

    Use trolleys for moving heavy equipment, use two persons to lift on/off trolley.Staff trained how to use lifting equipment for larger pieces of equipment.Store bulky/heavy items on lower shelves if possible.

    Loads split to nearest entrances to reduce distance for carrying.

    Do not carry loads in such a way that your vision is obstructed to the point that you cannot see where

    you are going.

    Personnel involved in lifts to be aware of correct lifting techniques. Follow lifting instructions as

    shown on notice board.

    Potential HarmASSESSED RESIDUAL RISK WITH ALL ABOVE

    CONTROLS IN PLACE:

    No.Severity (table 1)Likelihood (table 2)Risk Level (table 3)

    1.Slightly HarmfulUnlikelyTolerable

    2.Extremely Harmful (if moving Highly UnlikelyModerate

    larger equipment e.g. stacks of

    chairs/pool tables)

    3.HarmfulUnlikelyModerate

    b)

    FURTHER ACTION REQUIRED: (table 4)

    Manual lifting of heavy weights used only as a last resort if no lifting aids are suitable.

    When two members of staff involved in manual lifting, physical ability should be matched

    as far as possible.

    Make new personnel aware of the posters displayed in the hall on correct manual

    handling techniques.

    4

    Tasks/Equipment that requires Manual Handling (lifting, moving, setting-up, dismantling of heavy or awkward

    items) in all areas of the hallAreaTask/ActivityNumber of Staff required

    OneTwo (or more)KitchenPool TableX

    Full pots and pansXAll AreasFlat Pack Tables (individual)X

    Folding Chairs (individual)X

    Folding Chairs (stacked on trolley)X

    Fixed leg tables (individual)X

    Fixed leg tables (multiple)X

    Amplifiers/electric pianoX

    Boxes/cases X

    BarBeer KegsX

    Outside Calor Gas cylindersX

    5

    Health and Safety Risk Assessment

    WORKING AT HEIGHTSOperation:No.H-002(Working at height, including use of steps, ladders and scaffold).

    Part 1 - Assessment

    Location:All Areas: E.g. Main Hall/Clubroom Department:

    Kitchen/Storerooms/

    Bar/Toilets/Outside areas.

    Frequency:OCCASSIONALLY AS REQUIREDDuration:VARIABLE

    Persons performing task:Committee/Cleaners/Bar Others at Other Staff Assisting

    Staff/Door Staff/Helpersrisk:

    POSSIBLE HARM/INJURY & CAUSE (HAZARD)

    1.Physical Injuries – falling from height - e.g. off ladders or step ladders.

    2. Dropped Objects – injury caused to person below ladder from falling objects.

    ASSESSMENT BASED ON FOLLOWING CONTROLS BEING IN PLACE

    When working at height, 2 persons must be involved. No lone working.

    Think ahead of what you are about to do when using a ladder or step ladder or scaffold.Check the condition of ladders or step ladders prior to use.

    Ladders used mainly for access and only as a short term working platform.

    All ladders should be properly fastened or restrained at top or bottom or with a second person at

    bottom to foot ladder.

    When working on lighting or heaters in main hall roof area or when cleaning main hall ceilings a

    mobile scaffold platform with appropriate ladders, guardrails and toe boards should be used.The mobile scaffold platform should be erected and inspected by competent persons.Wheels on mobile scaffold must be locked when in use.

    When using a ladder/step ladder it should be stable and only be used on firm and level ground.Ensure stepladder is fully extended and that stays or cords are working properly.When using a step ladder never stand on the top step, stand so that the knees are below the top

    step.

    Ensure rungs of ladders/stepladders are secure and free of any substance that may be slippery.Never use a stepladder behind a closed door unless the door is locked or guarded.Staff unhappy to work at height will not be asked to do these tasks.

    No members of the public are to be allowed into an area where high level work is being

    undertaken.

    Barriers and signs must be used where there is the potential for falling objects from the work

    being undertaken.

    If using tools at height they should be secured by lanyards.

    If personnel are involved in a task with others working overhead then hard hats must be worn.Use extension poles when cleaning windows whenever possible to avoid use of steps or ladders.Work on the exterior of the building other than window cleaning, painting of windows and facia

    boards or changing light bulbs should to be left to competent personnel or contractor.Exterior work should take place in appropriate weather conditions. e.g. NOT during high winds.Do NOT use chairs, tables or stacked boxes in lieu of a stepladder.

    Do NOT proceed with work that you consider unsafe, STOP and report it to the duty manager.

    Potential HarmASSESSED RESIDUAL RISK WITH ALL ABOVE

    CONTROLS IN PLACE:

    No.Severity (table 1)Likelihood (table 2)Risk Level (table 3)

    ALLExtremely HarmfulHighly UnlikelyModerate

    FURTHER ACTION REQUIRED: (table 4)

    1)All staff (new staff in particular) to be made aware of the requirements of this risk

    assessment.

    2)Existing controls are presently deemed as adequate.

    6

7

    Health and Safety Risk Assessment

    Operation:No.H-003USE OF ELECTRICITY

    Part 1 - Assessment

    Location:All Areas: E.g. Main Hall/Clubroom Department:

    Kitchen/Store rooms/Bar/Toilets

    Frequency:AS NECESSARYDuration:VARIABLE

    Persons performing task:Committee/Cleaners/Bar Others at Other Staff, Customers

    Staff/Door Staff/Helpersrisk:(Adults & Children)

    POSSIBLE HARM/INJURY & CAUSE (HAZARD)

    1.Electric Shock – handling faulty electrical equipment.

    2.Customers receiving Electric Shock when using sockets in any area.

     3. Unprotected extension cables are cut.

    ASSESSMENT BASED ON FOLLOWING CONTROLS BEING IN PLACE

    Use battery operated portable equipment whenever possible.

    All electrical equipment maintained on a regular basis and checked visually before use.Any equipment found to have faults; frayed cabling etc. is immediately withdrawn from service.Staff trained to report faults in equipment immediately.

    Equipment switched off before removing and unplugging.

    If leaving portable equipment unattended it should be switched off and unplugged.Do not use electrical equipment or touch plugs or sockets when your hands are wet.All sockets and lights throughout building are protected by RCD’s.Do not trail cables across floors – use the nearest socket.

    Do not overload sockets – use only one plug per socket.

    Any cable extensions used are to be adequately protected by propriety cable protectors against

    cutting.

    Unused sockets fitted with blank protectors to prevent children poking items into holes.Ensure lights are switched off or isolated before changing light bulbs.Only competent personnel to work on the halls electrical installation.

    Potential HarmASSESSED RESIDUAL RISK WITH ALL ABOVE

    CONTROLS IN PLACE:

    No.Severity (table 1)Likelihood (table 2)Risk Level (table 3)

    ALLHarmfulHighly UnlikelyTolerable

    FURTHER ACTION REQUIRED: (table 4)

    1)On-going staff training for new/existing staff in First Aid and dealing with Electric Shock

    victims

    8

    Health and Safety Risk Assessment

    Operation:No.H-004FIRE

    Part 1 - Assessment

    Location:All Areas: E.g. Main Hall/Clubroom Department:

    Kitchen/Store rooms/Bar/Toilets

    Frequency:VARIABLEDuration:VARIABLE

    Persons performing task:Committee/Cleaners/Bar Others at Other Staff, Customers

    Staff/Door risk:(Adults and Children)

    Staff/Helpers/Customers

    POSSIBLE HARM/INJURY & CAUSE (HAZARD)

    Death, Severe Injury caused by fire and/or smoke inhalation.

    ASSESSMENT BASED ON FOLLOWING CONTROLS BEING IN PLACE

    The hall is single a storey building with no upper level or stairs involved.All fire exits well maintained and clear of obstructions.

    Break glass fire call points located throughout hall are clearly identified.Fire Action Notices displayed throughout building.

    Fire extinguishers checked regularly and maintained annually.Regulation Green Running Man Fire exit signs displayed clearly.Emergency lighting tested regularly.

    Fire alarm system tested regularly.

    All staff trained in hall fire evacuation procedures.

    Fire hose reel accessible, regularly tested and staff trained in its use.Kitchen fire blankets clearly signed and staff trained in their use. Good housekeeping to prevent possibility of fire starting.

    All flammable chemicals kept in correct containers and in locked cupboard.Numbers attending functions restricted as per fire certificate for fire evacuation purposes.

    Stewards patrolling during large functions checking all areas for fires starting and to assist in

    evacuation should it be required.

    Potential HarmASSESSED RESIDUAL RISK WITH ALL ABOVE

    CONTROLS IN PLACE:

    No.Severity (table 1)Likelihood (table 2)Risk Level (table 3)

    ALLExtremely HarmfulUnlikelyModerate

    FURTHER ACTION REQUIRED: (table 4)

    1)On-going staff awareness training of fire risks and evacuation plans. New staff to be made

    aware in particular.

    2)Annual fire drills to involve staff and public.

    9

    Health and Safety Risk Assessment

    Operation:No.H-005SLIPS, TRIPS AND FALLS

    Part 1 - Assessment

    Location:All Areas: E.g. Main Hall/Clubroom Department:

    Kitchen/Store rooms/Bar/Toilets

    Frequency:VARIABLEDuration:VARIABLE

    Persons performing task:Committee/Cleaners/Bar Others at Other Staff, Customers

    Staff/Door Staff/Helpersrisk:(Adults & Children)

    POSSIBLE HARM/INJURY & CAUSE (HAZARD)

    Uneven flooring.

    Wet, slippery floor.

    Trailing leads, cables.

    Falling from ladders (low height).

    Tripping over smaller equipment used in all areas.

    Falls from carrying too large loads and unable to see over them.Slipping on rubbish left lying on floor, in all areas.

    Tripping over children running about.

    ASSESSMENT BASED ON FOLLOWING CONTROLS BEING IN PLACE

    All floors cleaned regularly (by mopping or hovering).

    All spillages cleaned/moped up immediately.

    No trailing cables or leads when customers are using areas unless propriety cable protectors are

    in use.

    Users of low step ladders to always ensure they are placed on even ground and have assistance

    from another member of staff to foot and guard the bottom of steps.Use of signs and barriers if using low step ladders when the public is around.Tables, chairs or other essential equipment is set up for a function with clear areas on the floor to

    allow safe access / egress.

    Staff trained in manual handling and to break loads down into smaller more manageable portions

    to prevent tripping while carrying.

    Good housekeeping, no rubbish left lying around floors, use of bins provided.Hoovers only used in all areas when public have left building.Care taken when children are running around, e.g. Bairn’s parties. Segregation of young children

    from the areas that persons (especially elderly) are expected to be walking in.

    Potential HarmASSESSED RESIDUAL RISK WITH ALL ABOVE

    CONTROLS IN PLACE:

    No.Severity (table 1)Likelihood (table 2)Risk Level (table 3)

    ALLSlightly HarmfulUnlikelyTolerable

    FURTHER ACTION REQUIRED: (table 4)

    1)New staff to be made aware of the requirement of the risk assessment.

    2)All existing controls are adequate, no further action required.

    Health and Safety Risk Assessment

    10

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