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State of Nebraska (State Purchasing Bureau)(1)

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State of Nebraska (State Purchasing Bureau)(1)

    RETURN TO: State of Nebraska (State Purchasing Bureau) State Purchasing Bureau

    301 Centennial Mall South, 1st Fl REQUEST FOR PROPOSAL FOR Lincoln, Nebraska 68508

    OR CONTRACTUAL SERVICES FORM P.O. Box 94847

    Lincoln, Nebraska 68509-4847

    Phone: 402-471-2401

    Fax: 402-471-2089

    SOLICITATION NUMBER RELEASE DATE

    RFP 3105Z1 November 9, 2009

    OPENING DATE AND TIME PROCUREMENT CONTACT

    January 15, 2010 2:00 p.m. Central Time Todd Dlouhy

    This form is part of the specification package and must be signed and returned, along with proposal documents,

    by the opening date and time specified.

    PLEASE READ CAREFULLY!

    The State of Nebraska, Administrative Services (AS), Materiel Division, Purchasing Bureau, is issuing this Request for Proposal, RFP Number 3105Z1 for the purpose of selecting a qualified contractor to provide a PTAS/CAMA System.

Written questions are due no later than December 2, 2009, and should be submitted via e-mail to

    matpurch.dasmat@nebraska.gov. Written questions may also be sent by facsimile to (402) 471-2089.

    Bidder should submit one (1) original and five (5) copies of the entire proposal. In the event of any inconsistencies among the proposals, the language contained in the original proposal shall govern. Proposals must be submitted by the proposal due date and time.

PROPOSALS MUST MEET THE REQUIREMENTS OUTLINED IN THIS REQUEST FOR PROPOSAL TO BE

    CONSIDERED VALID. PROPOSALS WILL BE REJECTED IF NOT IN COMPLIANCE WITH THESE REQUIREMENTS.

    1. Sealed proposals must be received in State Purchasing by the date and time of proposal opening indicated above.

    No late proposals will be accepted. No electronic, e-mail, fax, voice, or telephone proposals will be accepted. 2. This form “REQUEST FOR PROPOSAL FOR CONTRACTUAL SERVICES” MUST be manually signed, in ink, and

    returned by the proposal opening date and time along with bidders proposal and any other requirements as specified

    in the Request for Proposal in order to be considered for an award.

    3. It is the responsibility of the bidder to check the website for all information relevant to this solicitation to include

    addenda and/or amendments issued prior to the opening date. Website address is as follows:

    http://www.das.state.ne.us/materiel/purchasing/

    4. It is understood by the parties that in the State of Nebraska’s opinion, any limitation on the contractor’s liability is

    unconstitutional under the Nebraska State Constitution, Article XIII, Section 3, and that any limitation of liability shall

    not be binding on the State of Nebraska despite inclusion of such language in documents supplied with the

    contractor’s bid or in the final contract.

    By signing this Request For Proposal For Contractual Services form, the bidder guarantees compliance with the provisions stated in this Request for Proposal, agrees to the terms and conditions (see Section III) and certifies bidder maintains a drug free work place environment.

FIRM:

    COMPLETE ADDRESS:

    TELEPHONE NUMBER: FAX NUMBER:

    SIGNATURE: DATE:

    TYPED NAME & TITLE OF SIGNER:

    TABLE OF CONTENTS

    REQUEST FOR PROPOSAL FOR CONTRACTUAL SERVICES FORM .......................................................... i

    TABLE OF CONTENTS .................................................................................................................................... ii

    GLOSSARY OF TERMS ................................................................................................................................... v

    I. SCOPE OF THE REQUEST FOR PROPOSAL ..................................................................................... 1 A. SCHEDULE OF EVENTS ........................................................................................................... 1

    II. PROCUREMENT PROCEDURES ......................................................................................................... 2 A. PROCURING OFFICE AND CONTACT PERSON ..................................................................... 2 B. GENERAL INFORMATION ........................................................................................................ 2 C. COMMUNICATION WITH STATE STAFF .................................................................................. 2 D. WRITTEN QUESTIONS AND ANSWERS .................................................................................. 3 E. ORAL INTERVIEWS/PRESENTATIONS AND/OR DEMONSTRATIONS ................................... 3 F. SUBMISSION OF PROPOSALS ................................................................................................ 4 G. PROPOSAL OPENING .............................................................................................................. 4 H. LATE PROPOSALS ................................................................................................................... 4 I. REJECTION OF PROPOSALS .................................................................................................. 5 J. EVALUATION OF PROPOSALS ................................................................................................ 5 K. EVALUATION COMMITTEE ...................................................................................................... 5 L. MANDATORY REQUIREMENTS ............................................................................................... 6 M. REFERENCE CHECKS.............................................................................................................. 6 N. SECRETARY OF STATE/TAX COMMISSIONER REGISTRATION REQUIREMENTS.............. 6 O. VIOLATION OF TERMS AND CONDITIONS ............................................................................. 6

    III. TERMS AND CONDITIONS .................................................................................................................. 7 A. GENERAL .................................................................................................................................. 7 B. AWARD ...................................................................................................................................... 7 C. COMPLIANCE WITH CIVIL RIGHTS LAWS AND EQUAL OPPORTUNITY EMPLOYMENT /

    NONDISCRIMINATION .............................................................................................................. 8 D. PERMITS, REGULATIONS, LAWS ............................................................................................ 8 E. OWNERSHIP OF INFORMATION AND DATA ........................................................................... 8 F. INSURANCE REQUIREMENTS ................................................................................................. 8 G. COOPERATION WITH OTHER CONTRACTORS ................................................................... 10 H. INDEPENDENT CONTRACTOR .............................................................................................. 10 I. CONTRACTOR RESPONSIBILITY .......................................................................................... 10 J. CONTRACTOR PERSONNEL ................................................................................................. 11 K. STATE OF NEBRASKA PERSONNEL RECRUITMENT PROHIBITION .................................. 11 L. CONFLICT OF INTEREST ....................................................................................................... 11 M. PROPOSAL PREPARATION COSTS ...................................................................................... 12 N. ERRORS AND OMISSIONS .................................................................................................... 12 O. BEGINNING OF WORK ........................................................................................................... 12 P. ASSIGNMENT BY THE STATE................................................................................................ 12 Q. ASSIGNMENT BY THE CONTRACTOR .................................................................................. 12 R. DEVIATIONS FROM THE REQUEST FOR PROPOSAL ......................................................... 12 S. GOVERNING LAW ................................................................................................................... 12

    Revised: 09/25/09 ii

    T. ATTORNEY'S FEES................................................................................................................. 12 U. ADVERTISING ......................................................................................................................... 13 V. STATE PROPERTY ................................................................................................................. 13 W. SITE RULES AND REGULATIONS .......................................................................................... 13 X. NOTIFICATION ........................................................................................................................ 13 Y. EARLY TERMINATION ............................................................................................................ 14 Z. FUNDING OUT CLAUSE OR LOSS OF APPROPRIATIONS................................................... 14 AA. BREACH BY CONTRACTOR ................................................................................................... 15 BB. ASSURANCES BEFORE BREACH ......................................................................................... 15 CC. PENALTY ................................................................................................................................. 15 DD. PERFORMANCE BOND .......................................................................................................... 15 EE. FORCE MAJEURE ................................................................................................................... 15 FF. PROHIBITION AGAINST ADVANCE PAYMENT...................................................................... 16 GG. PAYMENT ................................................................................................................................ 16 HH. INVOICES ................................................................................................................................ 16 II. AUDIT REQUIREMENTS ......................................................................................................... 16 JJ. TAXES ..................................................................................................................................... 16 KK. INSPECTION AND APPROVAL ............................................................................................... 16 LL. CHANGES IN SCOPE/CHANGE ORDERS.............................................................................. 17 MM. SEVERABILITY ........................................................................................................................ 17 NN. CONFIDENTIALITY .................................................................................................................. 17 OO. PROPRIETARY INFORMATION .............................................................................................. 17 PP. CERTIFICATION OF INDEPENDENT PRICE DETERMINATION/COLLUSIVE BIDDING ....... 18 QQ. PRICES .................................................................................................................................... 18 RR. BEST AND FINAL OFFER ....................................................................................................... 19