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19 Template - Loan agreement outgoing

By Gilbert Hughes,2014-12-29 01:24
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Initialled: Lender: Borrower: page 1 Borrower: In accordance with the following conditions, the item/s listed below will be borrowed for: Purpose: Exhibition Title: Itinerary and Dates: Period of loan: Total Insurance Value: Item/s: Artist: Title: Date: Medium: Value: Credit line: Ac..

    National Services Te Paerangi

    Fact Sheet 19: Template - Loan Agreement (outgoing)

     drawing up a financial plan

Borrower:

    In accordance with the following conditions, the item/s listed below will be borrowed for:

Purpose:

    Exhibition Title:

    Itinerary and Dates:

    Period of loan:

    Total Insurance Value:

Item/s:

Artist:

    Title:

    Date:

    Medium:

    Value:

    Credit line:

    Accession No:

    XXX MUSEUM

    OUTGOING LOAN AGREEMENT CONDITIONS

1. Protection of Collection Item/s

     The Borrower will, at all times, ensure that the collection item/s are treated with all due care

    to ensure protection against loss, damage or deterioration as outlined in sections five and

    seven of these loan conditions. Should loss, damage or deterioration occur, XXX Museum

    must be informed immediately and in detail.

2. Period of Loan

     The Borrower will collect and return the collection item/s to the XXX Museum within the

    dates specified under the heading ‘Period of Loan’ on page one of this agreement. Any

    extension of the loan period must be approved in writing by the XXX Museum.

3. Insurance

     Unless otherwise stated, the Borrower will insure the collection item/s for the amount

    specified under the heading/s ‘Valuation’ stated in this agreement from the time the

    collection item/s leave the XXX Museum until the collection item/s are returned to the XXX

    Museum under an all risk, wall to wall policy. Prior to the dispatch of the collection item/s

    the Borrower will, if requested, provide the XXX Museum with a Certificate of Insurance

    unless an alternative arrangement is made.

4. Condition of Collection Item/s

    The XXX Museum will prepare a condition report/s to accompany the collection item/s being

    borrowed. The Borrower will complete the accompanying condition report/s upon the arrival Initialled: Lender: Borrower: page 1

    and unpacking of the collection item/s at each venue and immediately prior to the departure

    of the collection item/s from that venue.

5. Packing and Transportation

     Packing and transportation will be made by safe methods approved in advance by the

    Registrar, XXX Museum. The Borrower must, at all times, protect the collection item/s from

    direct sunlight, rain, excessive humidity and excessively dry conditions whenever the

    collection item/s are in transit. Repacking must be done with the same or similar material

    and crates, and by the same methods as the collection item/s were received. Any special

    instructions must be followed in detail.

6. Damage to Collection Item/s

     The Borrower must report any damage or loss immediately to the XXX Museum. Should

    damage have occurred during transit, the carrier must be notified at once, and all packing

    materials must be saved until the XXX Museum and the carrier have inspected the

    collection item/s, materials and the damage.

7. Exhibition of Collection Item/s

    The Borrower must at all times protect the borrowed item/s from excessive humidity and

    excessively dry conditions. In addition, all watercolours, drawings, prints, photographs and

    textiles will be protected against fading, scorching and cockling by direct or reflected

    sunlight, strong artificial light, fluorescent light or proximity to heat sources. Installation

    instructions specified by the Lender will be adhered to.

8. Exhibition Itinerary and Dates

     The Borrower may only exhibit the work/s at the venues and between those dates specified

    under the heading ‘Exhibition Itinerary and Dates’ on page one of this agreement. Any

    variation of the exhibition itinerary and dates must be approved in writing by the XXX

    Museum.

9. Credit

     The Borrower will acknowledge the XXX Museum in the form indicated under the heading

    ‘Credit Line’ on exhibition labels, the catalogue, and in any permitted reproduction of the

    collection item/s.

10. Copyright and Reproduction

     The Borrower must order photographs of the collection item/s for reproduction, publicity and

    educational purposes through the XXX Museum, as copyright issues may be involved.

11. Return of the Collection Items

     At the end of the loan period, the collection item/s must be returned to the XXX Museum

    according to an agreed method of shipment and schedule, as approved by the XXX

    Museum.

12. Costs

     All costs associated with the packing, transportation and display of the collection

    items must be met by the Borrower.

    I have read and agreed to the attached loan conditions and certify that I have full authority to enter into this agreement:

    Signed: .................................................. Date: ..............................

Title: ......................................................

Approval for the XXX Museum:

    Signed: .................................................. Date: ..............................

Title: ......................................................

Initialled: Lender: Borrower: page 2

    (Please sign and return both copies for signature by the XXX Museum as soon as possible.

    A copy will then be forwarded to you for your records.)

    ________________________________________________________________________________ Source: He Rauemi Resource Guide No. 23: Managing Loans, pg 18

    Copyright ? Museum of New Zealand Te Papa Tongarewa

    October 2007

    The contents of this fact-sheet maybe photocopied for museum services for purposes of their own staff and volunteer training, but no portion of it may be reprinted for any other purpose without the written permission of the Chief Executive, Museum of New Zealand Te Papa Tongarewa.

Initialled: Lender: Borrower: page 3

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