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RFP Concept Paper

By Jeffrey Murphy,2014-10-29 04:46
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IDED contracted with an outside IT consultant to complete a thorough a review and assessment of IDED's existing database structures.

    RFP Concept Paper # 21

    Presented to Technology Governance Board (TGB)

    Date Prepared: August 2, 2006

Name of RFP to be reviewed:

    Database Design (Web-based) and Information Technology Services

Agency:

    Iowa Department of Economic Development

    RFP Reference #:

    Release Date: Tentatively scheduled for August 14, 2006, subject to approvals thfrom the Iowa Economic Development Board (on August 4 Board agenda)

Projected cost over $50,000? Yes X No ___

    Projected agency staff hours over 750? Yes _X_ No ___

Cost:

    The cost will depend upon which options the Department chooses based on the bids submitted. The proposed RFP has been prepared to solicit from vendors the greatest range of options and business solutions to meet the Department’s needs. The RFP asks vendors to submit proposals that offer

    solutions that they believe would best meet the RFP objectives. Those options could include using pre-packaged software, developing a customized database, or a combination of both. The RFP identifies certain Core Deliverables and Optional Deliverables. Based on IDED’s evaluation of the

    responses, it may choose to enter into a contract just for performance of the Core Deliverables or it may wish to add Optional Deliverables to the contract. The final cost, therefore, will depend upon the scope of the work selected. IDED does not want to lock in a cost estimate at this time in order to promote as much competitiveness as possible for this bid process.

Timelines:

    Timing is of the essence for IDED and this RFP. The RFP indicates that the Core Deliverables need to be completed on or before December 31, 2006 to allow, among other stated objectives, IDED business clients to file their End of Year Project Report online and permit IDED to prepare the comprehensive, cumulative report of the progress of approximately 370 projects funded through the Grow Iowa Values Fund and other financial incentive programs administered by IDED.

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    Procurement Timeline

    (Revised August 2, 2006)

Submit Request for Approval from IT Governance Board (DAS)

     to Issue RFP .......................................................................................August 2

     Request IDED Board Approval to Issue RFP ...................................August 4

     Post on TSB Web site (48 hours)......................................................August 11

Issue RFP...................................................................................... August 14

     (post on IDED Website; submit link to State site; email notice to vendors)

    Resource Room Available..............................................................August 14-29

Vendors’ Conference......................................................................August 21 (p.m.)

    Questions Due................................................................................August 23

    IDED Response to Questions Issued..............................................August 25

Closing Date for Receipt of Bid Proposals and

    Amendment to Bid Proposals..........................................................August 30

    Presentations to Evaluation Committee..........................................September 7-8

Evaluation Committee Recommendation

    to IDED Director.............................................................................September 11

Announce Successful Vendor and Request

    IDED Board Approval to Contract..................................................September 21

     (IDED Brd. meeting date)

Completion of Contract Negotiations and

    Execution of the Contract..............................................................September 29

Begin Contract..............................................................................October 1

    Goal:

    The purpose of this Request for Proposals (RFP) is to solicit proposals from qualified service providers for Database Design (Web-based) and Information Technology

    Services to establish an integrated database system for the Iowa Department of Economic Development (IDED).

    IDED is seeking proposals for the establishment of a database to manage its projects. The database developed needs to be Web-based, innovative, user-friendly, promote e-commerce, facilitate comprehensive project reporting and support transactional applications.

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