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SENIOR OFFICIALS GROUP BUREAU(2)

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SENIOR OFFICIALS GROUP BUREAU(2)

SENIOR OFFICIALS GROUP BUREAU

    Fourteenth Meeting

    Stockholm, Sweden

    March 14, 2003

    SOG Bureau 14/2/2

Item 2

    Provisional annotated agenda

1. Welcome and opening of the meeting

    The Meeting will be chaired by Mr. Valdis Bisters, the SOG Chairman.

2. Adoption of the Agenda

    The Meeting is invited to adopt the Provisional Agenda (submitted as document SOG Bureau

    14/2/1).

3. Baltic 21 priority projects

    3.1 Project development and fund-raising

    Mr. Ainis Builevics, a Baltic 21 Consultant, will present the final version of the list of potential donors for Baltic 21 activities and inform the Meeting about progress in work. Further on, the Consultant will present a revised work plan and will inform the Meeting about direct assistance to the Baltic 21 sectors in project development.

    The Meeting is invited to consider the presented information and decide, as appropriate.

    Further on, as decided by the SOG Bureau 13, the Meeting is invited to consider how to ensure

    funds for continuation of this project after the present grant sponsored by Germany ends. 3.2 Public awareness and monitoring of the Baltic 21 process

    Ms. Laila Kule, a Baltic 21 Consultant, will inform the Meeting about progress in implementing the work plan presented to the preceding SOG Bureau Meeting in document SOG Bureau 13/3.2/Info 1, Overall status of Baltic 21 Priority project “Public awareness and monitoring of the Baltic 21 process”.

    The Meeting is invited to consider the presented information and decide, as appropriate.

4. Preparations for the Baltic 21 Triennial Report

    4.1 Draft hard copy version of the report

    The Secretariat will introduce a draft hard copy version of the report. The core part of this draft

    report was distributed at the end of February 2003 to the Lead Parties and Responsible Actors for comments.

    The Meeting is invited to consider the report and comment and decide, as appropriate.

    4.2 Other matters

    Following SOG Bureau 13 decision the Secretariat has developed and will present to the Meeting a list of coming events where the Triennial report and other products might be presented (cf. document SOG Bureau 14/4.2/1), as well as an estimated cost of producing a CD-ROM (cf. document SOG Bureau 14/4.2/2).

    The Meeting is invited to consider the presented information and decide, as appropriate.

    Further on, the Secretariat will inform the Meeting about progress in obtaining missing indicator data.

    The Meeting is invited to consider the presented information and advise, as appropriate.

5. Preparations for the SOG 18 Meeting

    5.1 Draft provisional agenda

    The Secretariat will introduce a draft SOG 18 provisional agenda (cf. document SOG Bureau 14/5.1/1).

    The Meeting is invited to consider the presented proposal and advise, as appropriate.

    5.2 Baltic 21 strategy and policy

    The SOG Chairman, in his capacity as the Chairman of the ad hoc Baltic 21 Working Group on

    Policy and Strategy (WGPS), is invited to present the progress in the working group work and the steps planned to be taken until and during the SOG 18 Meeting.

    The Secretariat will introduce a letter from the BSSSC Chairman expressing interest in the BSSSC increased involvement in Baltic 21 (cf. document SOG Bureau 14/5.2/Info 1).

    The Meeting is invited to consider the presented information and decide, as appropriate.

    5.3 Financial matters

    The Secretariat will introduce a preliminary draft budget for the year 2004 (cf. document SOG Bureau 14/5.3/1).

    The Meeting is invited to comment on the budget and advise, as appropriate.

    Further on, the Secretariat will present a statement of accounts and a statement from the external auditing of the accounts of the CBSS Secretariat for the year 2002, if available from the accountant. The Meeting is invited to take note of the presented documents.

    Finally, the Secretariat will inform the Meeting about other matters regarding the Baltic 21 finances. The Meeting is invited to consider the presented information and advise, as appropriate.

6. Future high-level meetings of relevance to Baltic 21

    6.1 CBSS Ministers of the Environment meeting

    Sweden is invited to inform the Meeting about the state of affairs regarding the preparations for the conference of the CBSS Ministers of the Environment to be held in August 2003.

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6.2 Kiev Conference

    The Secretariat will inform the Meeting about the state of affairs regarding the preparations for the Fifth Pan-European Conference of Ministers for Environmental Protection to be held in Kiev on 21-23 May 2003.

    The Meeting is invited to consider the presented information and advise, as appropriate.

7. Organizational matters

    7.1 Sector leadership in Baltic 21

    The Secretariat will inform the Meeting about recent developments regarding the sector leadership within the Baltic 21 Agriculture and Transport Sectors.

    The Meeting is invited to consider the presented information and decide, as appropriate. To

    facilitate Meeting’s deliberations the Secretariat submits information about the present and possible

    future distribution of LP&RA responsibilities within Baltic 21 (cf. document SOG Bureau 14/7.1/Info 1).

    7.2 Baltic 21 Observership criteria

    The Secretariat will introduce a proposal for the Baltic 21 Observership criteria (cf. document SOG Bureau 14/7.2/1).

    The Meeting is invited to comment on the proposal and advise, as appropriate.

    7.3 Secondment of staff to the Baltic 21 Secretariat

    The Secretariat will introduce a proposal for secondment of staff to the Baltic 21 Secretariat (cf. document SOG Bureau 14/7.3/1).

    The Meeting is invited to comment on the proposal and advise, as appropriate.

8. Any Other Business

    The Meeting is invite to take note of two reports regarding the NDAP, which were compiled by

    the CBSS Secretariat, i.e., a Progress Report on the implementation of the NDAP 2000-03 (cf. document SOG Bureau 14/8/Info 1) and Contributions towards a NDAP 2004-2006 (cf. document SOG Bureau 14/8/Info 2). These reports feature, inter alia, contributions from Baltic 21.

    Sweden is invited to inform the Meeting about progress in the Baltic 21 and Mediterranean cooperation, including the outcome of an expert meeting in Athens on 20 February 2003 to exchange experiences between the Baltic Sea and the Mediterranean.

    The Chairman and the Secretariat will inform the Meeting about contacts with the organizers of the rd3 Baltic Sea NGO Forum regarding Baltic 21 participation in and contribution to this event.

    The Meeting is invited to take note of the presented information.

    The Secretariat will introduce a document presenting a project entitled Carrying out Agenda 21 in

    European Seaports” submitted by Germany (cf. document SOG Bureau 14/8/1). Germany requests that this project be approved by the SOG Bureau as a Baltic 21-labeled project according to the criteria Baltic 21 Political Support to Projects and Activities that Conform to the Baltic 21 1Objectives” adopted by the SOG 11 Meeting.

    The Meeting is invited to decide, as appropriate.

     1 The criteria are enclosed to the SOG 11 report as Annex 5 (available at www.ee/baltic21/document/sog11/SOG11-

    Rep.pdf).

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    The Meeting is invited to discuss any other business, not covered under other agenda items, and decide, as appropriate.

9. Next SOG Bureau Meeting

    The Meeting is invited to consider the date and place of the next SOG Bureau Meeting and decide,

    as appropriate.

10. Adoption of the SOG Bureau 14 Report

    The Secretariat proposes that it would send out the draft SOG Bureau 14 report to the participants in the meeting on 26 March 2003, and that comments to the draft would be due at the latest on 2 April 2003. A revised report would then be distributed on 4 April 2003 to be adopted by the SOG Bureau per capsulam, provided that no further comments are submitted within one week.

    The Meeting is invited to decide, as appropriate.

11. Closing of the Meeting

    The Meeting is expected to terminate at 17:00 hours.

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