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     Governor’s Office STATE OF ARIZONA of Energy Policy Governor’s Office of Energy Policy

    1700 W. Washington

     Phoenix, AZ 85007 REQUEST FOR GRANT APPLICATION

    RFGA No. EW-ESA-12-2136-00

    DESCRIPTIONENERGY EFFICIENCY FOR NON-PROFIT ORGANIZATIONS : RFGA NO. EW-ESA-12-2136-00

     APPLICATION DUE DATE: January 10, 2012 AT 3:00 P.M. Arizona Time

    Submittal Location: 1700 West Washington, Suite 220

    Capitol Tower, Phoenix, AZ 85007

    Pre-Application Meeting: November 21, 2011 at 10:00 A.M.

    1700 West Washington, Second Floor Conference Room

    Capitol Tower, Phoenix, AZ 85007

    In accordance with A.R.S. ? 41-2701 et seq., competitive grant applications for the materials or services specified will be received by the

    Governor’s Office of Energy Policy at 1700 West Washington, Capitol Tower, Suite B-32 (basement level), Phoenix, AZ 85007 until the time and date cited. Applications received by the correct time and date will be opened and the name of each offeror will be publicly read.

    Applications must be in the actual possession of the Governor’s Office for Energy Policy on or prior to the time and date and at the

    location indicated. TELEFAXED, ELECTRONIC OR LATE APPLICATIONS WILL NOT BE ACCEPTED. Applicants should mail or deliver one (1) original document marked “ORIGINAL” and five (5) copies.

    Applicants are cautioned not to rely on next day U.S. Postal mail services. Mail sent to the Governor’s Office of Energy Policy is

    filtered through the Arizona Department of Administration. The Governor’s Office is not responsible for packages delivered to

    locations other than Suite 220.

    Proposals must be submitted in a sealed envelope or package with the Solicitation number and the offeror’s name clearly indicated on the

    envelope or package. All proposals must be completed in ink or typewritten and a complete grant application returned by the time and

    date cited above. Additional instructions for preparing proposals are included in this notice. Applications missing exhibits, solicitation amendments, financial documents, and any stated requirements presented in this RFGA shall be

    deemed non-responsive. Non-responsive applications are not susceptible for award and shall not be evaluated. Persons with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting the Procurement

    Officer. Requests should be made as early as possible to allow time to arrange the accommodation. A person requiring special

    accommodations may contact Sarah Bean by email at sbean@az.gov or by fax (602) 542-5522.

    OFFERORS ARE STRONGLY ENCOURAGED TO CAREFULLY READ THE ENTIRE SOLICITATION.

Solicitation Contact Person:

    Sarah Bean, Procurement Manager

    Email: sbean@az.gov or Fax (602) 542-5522 Leisa Brug, Director Date

    Page 1 of 30

     Governor’s Office STATE OF ARIZONA of Energy Policy Governor’s Office of Energy Policy

    1700 W. Washington

     Phoenix, AZ 85007 REQUEST FOR GRANT APPLICATION

    RFGA No. EW-ESA-12-2136-00

    Section Page Offer and Acceptance 3

    Scope of Work 4

    Special Instructions to Offerors 7

    Special Terms and Conditions 12

    Attachments 22

    Checklist 30

    Page 2 of 30

     Governor’s Office STATE OF ARIZONA of Energy Policy Governor’s Office of Energy Policy

    1700 W. Washington

     Phoenix, AZ 85007 REQUEST FOR GRANT APPLICATION

    RFGA No. EW-ESA-12-2136-00

    OFFER

    TO THE STATE OF ARIZONA:

    The Undersigned hereby agrees, if awarded a grant, to all terms, conditions, requirements and amendments in this solicitation document and any written exceptions, as accepted by the Governor’s Office for Energy Policy, in the application.

    Arizona Transaction (Sales) Privilege Tax License No.: For clarification of this offer, contact:

    Name:

    Federal Employer Identification No. Email Address

     Phone:

    Fax:

    Entity Name Signature of Person Authorized to Sign Offer

     Address Printed Name

     City State Zip Title

    CERTIFICATION

    By signature in the Offer section above, the bidder certifies:

    1. The submission of the offer did not involve collusion or other anti-competitive practices.

    2. The applicant shall not discriminate against any employee or applicant for employment in violation of Federal Executive Order 11246, State Executive Order 99-4 or A.R.S. ?? 41-1461 through 1465. 3. The applicant has not given, offered to give, nor intends to give at any time hereafter any economic opportunity, future

    employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant in connection with the submitted offer. Failure to provide a valid signature affirming the stipulations required by this clause shall result in rejection of the

    offer. Signing the offer with a false statement shall void the offer, any resulting contract and may be subject to legal

    remedies provided by law.

    4. In Accordance with A.R.S. ?35-391, the applicant hereby certifies that the offeror does not have scrutinized business

    operations in Iran.

    5. In Accordance with A.R.S. ?35-393, the applicant hereby certifies that the offeror does not have scrutinized business operations in Sudan.

    ACCEPTANCE OF OFFER

    The Offer is hereby accepted.

    The Contractor is now bound to sell the materials or services listed by the attached contract and based upon the solicitation, including all terms, conditions, specifications, amendments, etc., and the Contractor’s Offer as accepted by the State.. This contract shall henceforth be referred to as

    Contract No. ________________________________________________. The Contractor has been cautioned not to commence any billable work or to provide any material or service under this contract until Contractor receives purchase order, contact release document or written notice to proceed.

     State of Arizona

    Awarded this day of 20

     Chief Procurement Officer

    Page 3 of 30

    Governor’s Office STATE OF ARIZONA of Energy Policy Governor’s Office of Energy Policy

    1700 W. Washington

    Phoenix, AZ 85007 REQUEST FOR GRANT APPLICATION RFGA No. EW-ESA-12-2136-00

    SCOPE OF WORK

    1. INTRODUCTION

    The Governor’s Office of Energy Policy (GOEP) is soliciting application from Arizona 501(c)(3) non-profit entities to

    competitively obtain funds for energy efficiency projects that reduce energy use. GOEP has been allocated $273,000 for this program from the U.S. Department of Energy (DOE) State Energy Program funds. The CFDA No. is 81.041. Grant funding requests are limited to $50,000 per applicant organization. The program will focus on installing energy efficiency measures for

    existing non-profit organization owned facilities. Installation must be completed by May 15, 2012 to allow for site inspection, final

    report and payment reimbursement by June 30, 2012.

    2. ELIGIBLE APPLICANTS

    Arizona 501(c)(3) non-profit organizations are eligible to receive funding.

    3. ELIGIBLE PROJECTS

    3.1. The primary goal of the program is to assist, coordinate, and collaborate with eligible Arizona non-profits organizations to

    design, purchase and install energy efficiency measures in non-profit owned buildings. Facilities leased or loaned to the

    non-profit are not eligible for funding. Eligible building types include existing commercial buildings.

    3.2. To be eligible to receive funding, a facility must have an occupancy date of seven years or more from the date of the

    issuance of this solicitation. Projects located in new facilities of less than seven years old or as part of a new construction

    project are ineligible for funding.

3.3. Energy efficiency improvement projects for existing commercial facilities include:

     Make lighting system efficiency improvements (example: convert T12 lighting to T8 lighting).

     Install other lighting measure improvements for exit signs, can lighting, exterior lighting.

     Install lighting controls.

     Replace packaged heating and cooling systems. The new system must be Energy Star rated.

     Install heating and cooling system controls (energy management systems, programmable thermostats).

     Conduct HVAC Tune-ups. (Must follow the utility company’s protocol.)

     Envelope sealing, duct sealing and room pressure adjustments performed by a BPI certified technician.

    Adherence to combustion safety standards is required.

     Install shade screens and window film.

     Insulate the envelope

     Replace inefficient electric motors with energy efficient electric motors.

     Install variable frequency drive equipment.

     Replace existing hot water systems with a heat pump water heater, gas condensing or high efficiency gas storage

    system. Must be Energy Star rated.

     Replace existing hot water systems with a tank-less water heater.

     Submit other energy efficiency measures for the evaluation committee to review.

    4. INELIGIBLE PROJECTS

    Examples of ineligible projects include:

     Renewable energy projects, including solar photovoltaic, solar thermal energy systems or solar day lighting are

    ineligible for this funding cycle.

     Any measures that are part of a new construction project. The facility must be at least seven (7) years old.

     Re-roofing or replacing roofing material.

     Replacement of windows or doors.

     Installation of ceiling fans.

     Projects that are in the Energize Phoenix Service area. The Energize Phoenix Corridor is a 10-mile stretch along

    the Phoenix light rail line, from Central Avenue and Camelback Road to 44th and Washington Streets.

    Page 4 of 30

    Governor’s Office STATE OF ARIZONA of Energy Policy Governor’s Office of Energy Policy

    1700 W. Washington

    Phoenix, AZ 85007 REQUEST FOR GRANT APPLICATION RFGA No. EW-ESA-12-2136-00

    SCOPE OF WORK

     This grant program cannot pay for any expenses that occur prior to the award and signing of an agreement with

    GOEP.

    5. REQUIREMENTS

    5.1. Requested funding shall not exceed $50,000 per applicant organization. Only one application per entity. The minimum

    size for a grant request is $20,000.

    5.2. A minimum of twenty (20) percent of the total project cost must be provided as a match. The match may come from cash, in-

    kind labor or utility company rebates or incentives. The amount of match shall be used to leverage savings on the overall

    project cost. Priority will be given to applicants who exceed the twenty percent match amount. Example: A Total Project

    Cost might be $62,500 with a funding request for $50,000 and the match amount of $12,500.

    5.3. All projects must be located in Arizona.

5.4. Projects must be completed by May 15, 2012.

5.5. The Governor’s Office of Energy Policy shall be responsible for overall management of this grant program. Awardees will

    be provided a contact name and number for staff responsible for management of this program. Program monitoring will be

    the responsibility of the Governor’s Office of Energy Policy and fiscal monitoring will be the responsibility of the

    Governor’s Accounting Office.

    5.6. Keep a copy of this solicitation and your grant application. If awarded, the Subgrantee shall be bound to the services listed

    in the grant application and based upon the solicitation, including all terms, conditions, specifications, amendments,

    clarifications, etc.

5.7. Upon award, Governor’s Office of Energy Policy will provide grant reimbursement guidelines and forms.

    Governor’s Office of Energy Policy will not process payment request without receiving a monthly progress report.

    Grant proceeds will be disbursed to grantee on a reimbursement basis. Grantee shall furnish Governor’s Office of Energy

    Policy an original invoice, including copies of all supporting evidence of project expenditures, in sufficient detail to justify

    payment. Governor’s Office of Energy Policy will have awardees submit a Payment Request form with invoices on a

    monthly basis. The designated lead will submit monthly Payment Requests for all expenses. All distributions are on a cost

    reimbursement basis for the amount of the invoice and not to exceed the awarded amount. When a Payment Request is

    submitted for project costs, adequate records are essential. There must be specific supporting evidence for EACH item of cost

    claimedestimates are not sufficient.

5.8. Ineligible expenses include but may not be limited to:

    ; Work done or equipment ordered, purchased or installed before the selected grantee receives written approval of a fully

    executed grant contract and notice to proceed

    ; Costs for equipment or work not included in an approved grant contract or cost overruns

    ; Environmental assessments (EA) or environmental impact statements (EIS)

    ; Decontamination and/or decommissioning (D&D) costs

    ; Cost of developing or presenting proposals in response to this RFGA.

    5.9. Notwithstanding any other payment provision of this contract, failure of the Subgrantee to submit required reports when

    due, or failure to perform or deliver required work, supplies, or services, will result in the withholding of payment under

    this contract unless such failure arises due to causes beyond the control and without the fault of negligence of the

    Subgrantee.

    5.10. Each successful applicant who is awarded $25,000 or more must provide the following prior to a contract being executed:

    (a) Dun and Bradstreet Universal Numbering System (DUNS) number for the fiscal agent; and (b) proof of current

    registration in the Central Contractor Registration (CCR) database. Additionally, CCR registration must be maintained for

    Page 5 of 30

    Governor’s Office STATE OF ARIZONA of Energy Policy Governor’s Office of Energy Policy

    1700 W. Washington

    Phoenix, AZ 85007 REQUEST FOR GRANT APPLICATION RFGA No. EW-ESA-12-2136-00

    SCOPE OF WORK

    the term of the contract. The DUNS website is located at http://fedgov.dnb.com/webform. The CCR registration

    information may be found at https://www.bpn.gov/ccr/default.aspx.

    5.11. Match funded activities, whether funded by cash, in-kind or rebate must be documented in the same manner as grant

    funded activities. The source must be documented. The value placed on loaned or donated equipment may not exceed its

    fair rental value. The value placed on donated services must be consistent with the rate of compensation paid for similar

    work in the organization or the labor market. Fringe benefits may be included in the valuation. Volunteer services must be

    documented and to the extent feasible, supported by the same methods used by the recipient organization for its own

    employees.

    5.12. All funds designated as match are restricted to the same uses as designated in the Eligible Projects section of this RFGA

    and must be expended within the grant period. Applicants are contractually obligated to fulfill the agreed upon amount of

    match that is offered.

    5.13. Grant funds must supplement and not supplant state, federal or local funds. Subgrantees shall identify the current sources

    of match funding from non-federal monies.

    6. DELIVERABLES

    6.1. Progress reports will be required of awardees to document the status of the project and grant expenditures. The progress

    report template will be provided by the GOEP and are due monthly. A final report will also be required. 6.2. After contract award, the GOEP will provide a workshop to train the Contractors on the reports and the reporting

    requirements.

    Page 6 of 30

    STATE OF ARIZONA Governor’s Office

    Governor’s Office of Energy Policy of Energy Policy

     1700 W. Washington REQUEST FOR GRANT APPLICATION Phoenix, AZ 85007 RFGA No. EW-ESA-12-2136-00

    SPECIAL INSTRUCTIONS TO APPLICANTS

    1. APPLICATION INSTRUCTIONS

    This RFGA contains the instructions governing the content and format of the applications to be submitted and the Contract terms

    and conditions, if awarded. Applicants will be required to submit the documents and exhibits/attachments being requested as

    outlined in the RFGA. To prepare your application, read this document and its exhibits/attachments. Follow the instructions and

    guidelines found in each of the document sections. Prepare a budget and budget narrative detailing cost calculations.

Keep a copy of this solicitation and your grant application. If awarded, the Subgrantee shall be bound to the services listed in the

    grant application and based upon the solicitation, including all terms, conditions, specifications, amendments, etc.

The Governor’s Office for Energy Policy shall be responsible for the overall management of this grant. The GOEP shall be

    responsible for all activities related to application submission, review of applications, awarding of contracts, and all subsequent

    program monitoring.

Applicant Contacts

The Procurement Office will address questions regarding this Request for Grant Application, regarding technical specifications and

    the application process. For questions, please contact the Procurement Manager:

Sarah Bean

    Procurement Manager

    sbean@az.gov

    fax: (602) 542-5522

Applicants may not contact the employees of the Governor’s Office of Energy Policy regarding this procurement activity while the

    formal solicitation process is underway.

    2. BID OPENING

    Applications shall be opened publicly at the time and place designated on the cover page of this document. The name of each

    Offeror shall be read publicly and recorded. Applications will not be subject to public inspection until after contract award.

    3. AWARD NOTIFICATION

    All applicants will be notified about funding results at the same time in writing, whether or not they were selected for funding.

    However, pursuant to A.R.S. ?41-2702(E), all applications shall not be open for public inspection until after grants are awarded.

    A.R.S. ?41-2702(G) also state the evaluator assessments shall be made available for public inspection no later than thirty (30) days

    after a formal award is made.

    4. REQUIRED REVIEW

    Applicants should carefully review this solicitation for defects and questionable or objectionable matter. Comments concerning

    defects and objectionable material must be made in writing and received by the Governor’s Office of Energy Policy at lest seven (7)

    days prior to the application’s due date. Protests based on any omission or error, or on the content of the solicitation, may be

    disallowed if these faults have not been previously brought to the attention of the GOEP as required herein.

In the event of a contract awarded, no plea of ignorance of conditions that exist, or may hereafter exist, or of difficulties that may be

    encountered in the provision of services under the contract will be accepted as an excuse for any failure or omission on the part of

    the contractor to fulfill in every detail all of the requirements of the contract, nor accepted as a basis for any claims for extra

    compensation.

    5. EXCEPTIONS

    An Applicant who takes exception to any portion of the solicitation must do so pursuant to the Uniform Instructions to Offeror. If

    the Applicant is taking exception to a section or sections of the Solicitation, the Applicant shall designate a section in the application

    entitled ―Exceptions.‖ Taking exception to the terms and conditions of the solicitation may result in an application receiving a

    Page 7 of 30

    STATE OF ARIZONA Governor’s Office

    Governor’s Office of Energy Policy of Energy Policy

     1700 W. Washington REQUEST FOR GRANT APPLICATION Phoenix, AZ 85007 RFGA No. EW-ESA-12-2136-00

    SPECIAL INSTRUCTIONS TO APPLICANTS

    lower evaluation score. Low evaluation scores may result in the application being determined not susceptible of award. Any exception to the terms and conditions should provide sufficient justification to detail the reason the exception is advantageous to the

    Governor’s Office for Children, Youth, and Families and the State of Arizona.

    6. OFFER ACCEPTANCE PERIOD

    Applications shall be irrevocable offers for 120 days after the application due date.

    7. RESPONSIVENESS AND ACCEPTABILITY

    Applications may not be considered responsive and/or acceptable if they do not contain information sufficient to evaluate the application in accordance with the factors identified in the solicitation or other necessary application components. Necessary

    components include: an indication of the Offeror’s intent to be bound, method of approach, budget information, and the required

    forms. Applicants missing exhibits, solicitation amendments, financial documents and any stated requirements presented throughout this RFGA shall be deemed non-responsive. Non-responsive applications are not susceptible for award and shall not be

    evaluated.

    8. EVALUATION CRITERIA

    Evaluation criteria are listed in the order of importance. Awards will be made to those organizations whose proposals are determined to be reasonably susceptible for award and are most advantageous to the State based on the following criteria:

8.1. COST EFFECTIVENESS OF THE PROJECT

    The cost effectiveness will be based on the total cost of the project divided by the annual energy savings of the project.

    The total cost of the project is before any match amount.

8.2. IMPACT ON ANNUAL UTILITY COSTS

    The annual electricity and natural gas savings in dollars are calculated against the organization’s utility budget that

    includes the annual cost of gas and electricity. Percent Utility Savings = (Annual energy savings ($) / Annual Electricity &

    Gas bill ($)) times 100.

8.3. PROJECT MANAGEMENT PLAN

    Project timeline how soon the system will be installed.

    Effectiveness of the implementation plan.

8.4. QUALITY OF SUBMITTAL

    Needs that the project helps fulfill

8.5. MATCH AMOUNT

    The percentage of match from other funds, in-kind services, or rebates used to leverage the project. Higher percentages of

    match for the project are preferred.

The Governor’s Office of Energy Policy reserves the right to consider historic information and facts, whether gained from the

    applicant’s application, negotiations, references, or together sources and the views of the evaluator(s) with prior Contract or service delivery experience with any of the applicants while conducting the application evaluations.

    9. CLARIFICATIONS

    The Governor’s Office of Energy Policy may request oral or written clarifications, including demonstrations or questions and answers, for the sole purpose of information gathering or of eliminating minor informalities or correcting nonjudgmental mistakes in

    applications. Clarifications shall not otherwise afford the offerors the opportunity to alter or change its application.

    10. NEGOTIATIONS

    The Governor’s Office of Energy Policy reserves the option to conduct negotiations with Applicants who submit applications determined to be in the competitive range or reasonably susceptible of being selected for award. If negotiations are conducted, the

    Page 8 of 30

    STATE OF ARIZONA Governor’s Office

    Governor’s Office of Energy Policy of Energy Policy

     1700 W. Washington REQUEST FOR GRANT APPLICATION Phoenix, AZ 85007 RFGA No. EW-ESA-12-2136-00

    SPECIAL INSTRUCTIONS TO APPLICANTS

Governor’s Office of Energy Policy shall issue a written request for final application revisions. Award may be made without

    negotiations, therefore, offers shall be submitted complete and on the most favorable terms.

    11. PROPOSAL FORMAT

    One (1) original and Five (5) copies of each application should be submitted on the forms and in the format specified in the RFGA.

    The original copy of the proposal should be clearly labeled "ORIGINAL". The Offeror and Acceptance sheet should show the requesting organization and submitted with two signed original copies of the Offeror and Acceptance form.

Applications shall be securely contained in some form of binder. Three-ring binders are acceptable.

Applications should not be placed in a folder, spiral bound, stapled or held together with rubber bands, paper clips or binder clips.

Responses should be typed, single-spaced with one-inch margins or wider with a 12 point font used.

Applications should be single sided, NOT duplexed.

The application shall be submitted in a sealed envelope or container that clearly identifies its contents as a response to RFGA No.

    EW-ESA-12-2136-00 with the Applicants name clearly printed.

The application shall be presented in the following order:

    1. Offer and Acceptance forms;

    2. IRS 501(c)(3) Tax Exempt letter;

    3. Organization Description (one page limit);

    4. Project Plan (four page limit);

    5. Current Usage (one page limit);

    6. Project Management (one page limit);

    7. Project Budget

    8. Audited Financial Statements or the Audited A-133, as applicable

    9. State Historic Preservation Office (SHPO) Certification Form;

    10. U.S. Department of Energy Golden Field Office Environmental Checklist;

    11. Grant Solicitation Amendments (if issued); and

    12. Certificate of Insurance current for the project period.

    12. INSTRUCTIONS FOR PROVIDING THE INFORMATION REQUESTED

Offer and Acceptance forms

    The Offeror shall submit two (2) signed originals of the Offer and Acceptance form. The Offer and Acceptance for m is located on

    page 3 of the Contract. If the Offeror’s application is accepted, the bottom half shall be completed on behalf of the Governor’s

    Office of Energy Policy and shall be returned to the Offeror, thereinafter known as the Contractor to attach to the solicitation

    records kept by the Offeror.

501 (c)(3) Tax Exempt Letter

    Include the 501 (c)(3) award notifications for the non-profit organization.

Organization Description

    Provide a one page description (single sided with one-inch margins and number 12 font) of the non-profit organization and its

    function, including the name, address and contact information. Provide justification for the funding request and the address for the

    project location.

    Page 9 of 30

    STATE OF ARIZONA Governor’s Office

    Governor’s Office of Energy Policy of Energy Policy

     1700 W. Washington REQUEST FOR GRANT APPLICATION Phoenix, AZ 85007 RFGA No. EW-ESA-12-2136-00

    SPECIAL INSTRUCTIONS TO APPLICANTS

Project Plan

    The Project Plan narrative should be titled ―Project Plan,‖ (limited to five (5) pages, single sided with one inch margins and number

    12 font): provide:

    1. Provide a description of the energy efficiency measures to be installed. If there is more than one type of measure being

    installed, a description of each measure should be included. The description for each measure should include:

    ; Description of existing equipment

    ; Description of replacement

    ; Estimate of the number of operating hours in a year

    ; Total cost of replacement measure

    ; Annual energy savings of the measure

    2. Use the Energy Efficiency Measure Table , Exhibit A, to provide basic information, complete and submit with the

    application.

    3. Include additional information in the application that would substantiate the energy savings of the measures(s)

    4. Provide a copy of any quote from a vendor

Current Usage

    On a separate page, labeled ―Current Usage,‖ provide a one page description (single sided with one inch margins and number 12

    font) of the utility usage and costs for the most recent 12 month period available for the facility where the project will be installed.

    Include utility costs for electricity, natural gas, propane and any other energy resources. The data should include the total amount of

    dollars expended for each energy resource and the total quantity of energy used for each resource. These can be expressed in kWh,

    therms, gallons or other appropriate measurement quantities.

Project Management

    As a separate page, labeled ―Project Management,‖ provide a one page description (single sided with one inch margins and number 12 font) of similar project experience and the ability of the person(s) who will purchase and manage the installation of the proposed

    project so as to demonstrate the Applicant’s ability to successfully deliver the proposed project. If the applicant intends to use subcontractors to perform the installation, describe how the subcontractors will be acquired. Describe what steps will be undertaken

    to determine appropriate licensure and qualifications of the vendor and how the applicant will determine the vendor’s ability and experience level to perform the subcontracted activities. Exhibits C and D should be completed.

Project Budget

Complete the Project Budget Form, Exhibit B. Applicants shall provide quotes from qualified/licensed contractors. This

    information will be necessary to establish accurate estimates of the project costs. If the contractor is not licensed by the State of

    Arizona to perform the work, the quote will not be considered. Provide verification of licensed subcontractor to assist with the

    project.

The applicant is not required to use the contractors from whom quotes were obtained. After grants are awarded, the Applicant shall

    procure all services and material acquired under this contract in as competitive a manner as is practical and in accordance with their

    organization’s policies.

Rebates or Incentives: If rebates are available to the Applicant, the Applicant shall estimate the rebate amount anticipated and

    include it in their budget.

If rebates are included as part of the Project Budget, the Applicant shall explain how the project will be funded if the rebate is not

    received.

The total of the grant amount awarded and the final rebate amount cannot exceed 100% of the project costs. If the grant amount

    awarded and the rebate exceeds 100% of the total project cost, the Applicant will be required to return the amount of the grant

    award necessary to ensure that no more than 100% of costs are being paid.

    Page 10 of 30

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