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Note

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Note

    A Note of Congratulation

    In writing a note of congratulation, one usually relates how he/she hears of the good news, what the good news is, how he/she is happy for the addressee, and then extends his/her

    congratulaions.

     23 Apr., 2006 Dear Prof Cai,

    We have just been informed that your lifework on elementary Chinese teaching methodology had been fully recognized during the recent International Conference on Language Education where your article Teaching Chinese as a Foreign Language was awarded first prize. This is the

    first honour ever won by a Chinese scholar. Since we are your students, we know, of course, how youve worked. You are fully worthy of it! Please accept our heartiest congratulations!

     Respectfully yours,

     Ron, Mabel, Kay, Peter

    23 Apr., 2006

    Dear Jane,

    Father wrote that you graduated from high school with honours. Please accept my heartfelt congratulations! It is what I have always expected. No chance was involved. You earned it by hard work and diligence. What with the long distance, and what with my work of the never ending observation of the stars, I regret very much that I was not able to attend the graduation ceremony. To make it up, I’m sending you some money and you can buy whatever you wish with it. Again, congratulations!

     Your loving sister,

     Fred

    23 Apr., 2006

    Dear Lucy,

    Ive just heard that youve been offered a job by Microsoft. You cant imagine how happy

    and excited I am when I got the good news and I know youre worthy of it. You used to be very

    hard-working and did a good job in every course at the university. Many teachers said then that you would be a promising girl in the future. So it comes true today. Congratulations. Microsoft is a wonderful company to work in. I hope youll achieve even greater success there.

     Yours,

     Alice

    A Note of Introduction

    In notes of introduction, the following are usually included:

    A. The name of the person to be introduced. B. His/her identity. C. The purpose of the introduction. D. Appreciation.

    23 Apr., 2006

    Dear Mr. Sullivan,

    This is to introduce Ms. Ruby Hermann. Ms. Hermann is a well-trained, experienced and conscientious secretary. Her former employers have all found her competent. She left her former post because it took her too long to get to the office. You told me last Saturday that your secretary had left you. You may interview Ms. Hermann and see if she cal fill the vacancy. I can vouch for her honesty. Thank you.

     Yours,

     Geoffrey Jackson

    23 Apr., 2006

    Dear Mr. Wang,

    Liu Li is an English literature student of Beijing Foreign Languages University. She is presently working on a paper on modern English literature. She badly needs some reference books regarding the topic of her paper, but fails to locate any in our university library. She turned to me for help. Any assistance rendered her would be highly appreciated. Thank you.

     Yours,

     Liang Beijun

     23 Apr., 2006 Dear Hope,

    This is to introduce my friend Wayne Morris who has stomach trouble. He has been suffering for two weeks now. He has been to several hospitals and given various drugs, but there has been no effect at all. He is still not cured. I’d appreciate it if you could give him a thorough examination. Thank you.

     Sally Simpleton

    A Note of Invitation

    A note of invitation should state precisely:

    1. What invitation it is.

    2. The time and the place.

    3. The pleasure of seeing the addressee on that occasion.

    4. A reply is expected.(In some, this is not mentioned.)

Reference version:

    Apr. 23, 2006

    Dear Meili,

    We are going to have a music appreciation evening in our classroom this coming Saturday. The time is 7:30 pm. Symphony No. 9 by Beethoven will be on the programme. We would like to have you join us, as we know you are one of the classical music lovers. Drop me a line if you are

interested. Hoping to see you on Saturday.

     Yours,

     Wang Fang

    Apr. 23, 2006

    Dear Mona,

    Prof. Henderson is back from his lecture tour around the world. While abroad, besides participating in academic activities, he had been to famous spots of interests and videoed some interesting events. The tapes are not only informative but eye-opening as well. Hed like to show

    them to his colleagues. Are you interested in coming? The time is 6:00 p.m. this coming Saturday, and the place, his residence at Cherry Blossom Garden. He would be very happy if you could come. (Call or write to say that your are coming.)

     Yours,

     Mary

     April 23, 2006

    Dear Helen,

    Thank you very much for inviting me to spend the weekend at your home, but I’m afraid I

    cant come. You may remember I’m a member in the school football team. This Saturday we are going to have a match with the Yuexiu Team. As I’m the only goal-keeper in the team, I feel I

    must take part in the match.

     Yours,

     Ted

    Telephone Message

    In writing a telephone message, it is necessary to give the name of the person who called and the exact time of call. The message must be stated clearly and in good order.

     9:20 a.m., 23 April Dr. Lee,

    Mr. Mills called at 9:10 a.m. He asked if you would agree to cancel his three oclock

    appointment. He, an ardent collector, was offered a stamp that could make up a complete set of rare stamps that he had had. He did not want to miss this chance. He was sorry for this sudden change of plan and requested that another appointment be made for next week.

     Marilyn

    April 23, 2006

    Ericson,

    Dr. Bingham called at 9:30 a.m. He said there would be a group consultation on a case of heart transplant this afternoon. He asked you to be there at 2 p. m. A number of heart specialists will also be participating. Its a very good chance of learning something on the spot. Please call

back at once. This is urgent.

     Jane

    A Note of Thanks

    In writing a note of thanks, besides expressing our gratitude, we also show our pleasure at the gift itself, for example, we may say that it is exquisite or it is just what we want, etc. We may also show our appreciation of the senders considerateness or his/her cleverness at

    picking out the right thing, etc.

    April 23, 2006

    Dear Aunt Mabel,

    Thank you for your wonderful gift! How could you possibly have known? I did need a more sophisticated recorder. The old one that I have has seen me mature from a lanky school boy to a college student. Indeed, it has than served its purpose. Remember? It was also a present from you. Again a million thanks!

     Your loving nephew,

     Henry

    April 23, 2006

    Dear Marian,

    How did you find out that it was my birthday? I had not told anybody about it. Imagine my happiness at seeing your lovely present! A pair of sun-glasses for sports use! Just what I need as we are all training hard for the coming tennis tournament. The sun will not hurt my eyes any more! My gratitude!

     Yours,

     Nan

    April 23, 2006

    Dear Jack,

    Thank you for the desk calendar, which, after a journey of four months, finally reached me. Anyway, the very useful information printed at the back of each page is worth the long wait. It widens the scope of my knowledge on various topics. Great appreciation for your thoughtfulness and a million thanks.

     Yours,

     Joseph

    A Note Giving Information

    In writing a note that gives information, one must state the news/information clearly. Since it is a note, it should be short and to the point.

    April 23, 2006

    Dear Liuping,

    This is to inform you that Prof. John Jefferson has arrived in Shanghai. He will give a series of lectures on banking. We are going to have a welcome party in his honour. The date is set for next Tuesday, 26 April, at 3p. m., at the College Guest House. It is expected that everyone in our class will participate, so that he can get to know our Department and his future students. Please write if you cannot come.

     Yours,

     Huang Anmei

    April 23, 2006

    Dear Albert,

    I have recently received some new magazines form Kim. There are some articles on rare stamps which may be of great interest to a philatelist like you. Furthermore, I have an inkling that you have switched your attention to rare stamps. Come and get the magazines. I’ll be home during

    the evenings. Just drop in.

     Yours,

     Ken

    April 23, 2006

    Dear Mary Ann,

    Aunt Jean called to say that Grandma is down with pneumonia. As she is aged, her condition is rather critical. Shes now in Ward IV, St. Lukes Hospital. She still loves enjoying others

    company as she used to, though she is too feeble to speak much. Pay her a visit as soon as you can. I’m going this afternoon. I’ll get her some roses. What about you? Shall we go together?

     Yours,

     Alice

    April 23, 2006

    Dear Katie,

    Im leaving for Beijing next Monday. As I know you have many friends there, are there any errands I can run for you? Is there anything for me to take to them? Or, do you have any messages to pass on to them? If so, please let me know or sent them to me before Sunday.

     Yours,

     Emma

    A Note to Make Arrangements

    In writing a note to make arrangements, one has to be very precise as to the time, place and what has been arranged. Everything must be stated very clearly. Usually a reply is expected.

    rd23 April, 2006

    Dear Dr. Baker,

    As previously arranged, you are invited to deliver a lecture on humanism at our university sometime in August. Your lecture is now scheduled for Monday, 14 August, at the University Auditorium. A car will be sent to bring you to the university at 1:30 p.m. Please inform us if you are otherwise engaged. Thank you.

     Respectfully yours,

    Mary Cooper

    rd23 April, 2006

    Dear Minnie,

    Next Sunday is Arbour Day. Our study group is going to Daisy Hill to help with the afforestation there. As this is quite a distance from our college, well take the long distance bus,

    which starts at 6:00 a.m. Be punctual. Take your lunch box with you. Put on your raincoat and galoshes if it rains. Tell me if the plan doesnt suit you.

     Yours,

     Mary Smith

    rd23 April, 2006

    Dear Mengyu,

    There is an exhibition of new books on social sciences at the City Exhibition Hall. Tickets are available at the Students Union. You used to be interested in this field. Are you still interested? Anyway, I think we can always learn something from exhibitions like this, and, further, the City Exhibition Hall is not far from where we live. Call at any time between 2:00 5:00 in the

    afternoon to make arrangements for the tickets.

     Yours,

     Mingan

    A Note to Keep in Touch with a friend

    In writing a note to keep in touch with a friend, we usually give information as to our present work, address, etc. Then we ask after our friend and express our wish to keep in touch with him/her.

    rd23 April, 2006

    Dear Minliang,

    We havent met each other since July, after the crucial matriculation exams. I have eventually passed the examination and now a first-year business administration student. My present address is P. O. Box No. 101, Oxford University. I heard that you are now an English major in Hujiang University. How do you feel about being a college student? I’m now a freshman,

    and I think the name suits me well as I do feel that everything around me is so fresh to me. If you are not too busy, drop me a few lines. Hoping to hear from you soon.

     Yours,

     Jiawei

    rd23 April, 2006

    Dear Jane,

    We have been out of touch with each other since July. Fortunately, I got our address from Susan, Li. I am now teaching English in a middle school. I am happy to have built up a friendly relationship with my students. I think you are enjoying your job as an accountant in a bank, too, as you have always been good at figures. I long to see you so that we may chat about old times. Write to me! A prosperous New Year!

     Yours,

     Janet

    rd23 April, 2006

    Dear Professor Jenkins,

    It has been months since we met at the symposium last June. Your paper on child psychology made a deep impression on me. I truly admire your erudition. I am sure I will further benefit from your forthcoming papers. The book I have been working on will soon come out. I’ll

    send you a copy and would like very much to have your comments. Hoping to hear from you from time to time.

     Yours respectfully,

     John Hodgson

    A Note Offering Something

    Here is a note offering tickets to a friend. In notes of this kind, the specific offers should be clearly mentioned. Usually the reason for the offer is given. Sometimes a reply is required if the contents require one.

    rd23 April, 2006

    Dear John,

    I’ve got two tickets for the Chinese Folk Song Concert, which is on the coming Sunday at the Lyceum Concert Hall, at 7:30 p. m. I know you have always been a music lover. But do you care for vocal recitals? The singers are all famous vocalists from all over the country. And the orchestra is also composed of top Chinese instrumentalists. If it suits you, we can go together. Please let me know by calling me up at the office.

     Yours,

     Ken

    rd23 April, 2006

    Dear Frank,

    I know that you need an alarm clock to wake you up for your morning shift. The other day I saw some quarts alarm clocks in a shop near my office. The design is simple but unique, beautiful but not vulgar. Besides, they chime the quarter, the half hour, and the hour, just like Big Ben. What attracts me is that they are inexpensive. Are you interested? If so, come and see for yourself.

     Yours,

     Henry

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