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Decortions Guide - AF Writing

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Decortions Guide - AF Writing

    2D BOMB WING

DECORATION’S GUIDE

    (NOVEMBER 2002)

    OPR: 2 BW/CCA

    SECTION 1

    BACKROUND …………………………………………………… . 1

    SECTION 2

    SUBMITTING THE PACKAGE ……………………………… .3

    SECTION 3

    FILLING OUT THE DÉCOR 6 ……………………………… ….4

    SECTION 4

    THE CERTIFICATE ……………………………………………….6

    EXAMPLE OF MSM ……………………………………………..10

    EXAMPLE OF AFCM ……………………………………………11

    EXAMPLE OF AFAM ……………………………………………12

    SECTION 5

    RESUBMISSIONS ……………………………………………… 13

    1 OPR: 2 BW/CCA

    SECTION 1

    BACKGROUND

     PURPOSE

    To establish guidelines for the 2d Bomb Wing Decorations Program. These procedures are not meant to be restrictive in nature, but rather as an aid to writing and submitting decorations. AFI 36-2803, The Air Force Awards and Decorations Program, is the governing directive.

BASIS

    The Decorations Program recognizes people for meritorious service, outstanding achievement, heroism and act of courage that clearly places the individual above his/her peers. To maintain the integrity of the decorations system, only those personnel who have stood out above his/her peers and performed in an outstanding manner should be recommended for a decoration. Decorations are intended to improve morale and foster esprit-de-corps by recognizing outstanding achievements and performance. The acts or performance must be clearly and distinctly outstanding by nature and magnitude and must place the person being decorated significantly above his/her peers.

ELIGIBLITY

    Every Air Force member is entitled to consideration for a decoration. Unlike service awards (Air Force Good Conduct Medal/Air Force Longevity Service Ribbon, etc.) however, decorations are not awarded routinely. Not everyone will earn a decoration.

APPROPRIATENESS

    When is a decoration appropriate? People who exceed requirements on a daily basis, bring out significant changes, create or implement new programs, or whose actions clearly warrant recognition are those who most likely qualify. Decorations are not intended to recognize average performers.

    Individuals with negative quality force indicators, i.e., below average performance reports, active UIFs, or Placement of Phase 1 of the Weight Management Program are normally not submitted for a decoration. Decorations are intended to recognize the Air Force‟s finest.

    Commanders and HQ Directors with decoration approval authority should follow the guidelines in AFI 36-2803 to determine whether a person‟s service has been honorable for the entire period

    covered by the recommendation for a decoration.

    2 OPR: 2 BW/CCA

LEVEL OF SUBMISSION

    It is important that the award submitted matches the person‟s level of performance and scope of responsibility. For example, it may be more appropriate to award the Air Force Achievement Medal (AFAM) to a junior officer or enlisted person on their first permanent change of station (PCS). Normally, junior personnel do not sit in positions of great responsibility, so justifying a higher award is much more difficult. Remember, as a rule of thumb, as the level of responsibility increases, so should the individual‟s performance and consequently the level of award being considered

    3 OPR: 2 BW/CCA

    SECTION 2

    SUBMITTING THE PACKAGE

THE FOLLOWING ITEMS ARE REQUIRED WHEN SUBMITTING A DECORATION PACKAGE:

1. The recommendation for decoration DECOR 6

2. The decoration citation - AF Form 2228 (MSM), 2224 (AFCM) or 2274 (AFAM).

    3. One copy of each performance report covering the whole inclusive period of the decoration. Exception would be a decoration being submitted for “Outstanding Achievement”

    NOTE: If the last performance report closed out in September 2000 and the decoration doesn‟t close out until February 2001, then additional justification on bond paper in bullet format will be required. If there is any time not covered by a performance report then a bullet bond paper should be done.

    NOTE: If the decoration is a retirement decoration and no performance report was accomplished add additional information that is used in a decoration to a bullet bond paper.

    4. Include all decorations awarded during the inclusive dates of the decoration, i.e., Outstanding Achievements.

    5. For PCS decorations, a PC-III/MILMOD printout is required if the departure date is different then what is reflected on the DÉCOR-6.

    6. Late letters signed by the squadron commander and group commander are required if the decoration package is more then 7 days past the 2 BW suspense. A letter showing a timeline of events does not substantiate why the decoration is late and will not be accepted as a valid late letter.

    SUSPENSES FOR ALL DECORATIONS:

    ; Decorations submitted based on Meritorious Service for Retirement are due to the 2 BW no

    later than 30 days prior to the presentation date.

    ; Decorations submitted based on Meritorious Service for PCS, PCA, or Extended Tour are

    due to the 2 BW no later than 30 days prior to the closeout of the decoration. The closeout of

    the decoration is the projected departure date, PCA affective date or the end date for extended

    tour.

    ; Decorations submitted based on Outstanding Achievement, i.e., HEROISM, ACVH, ACT

    OF COURAGE, are due to the 2 BW no later than 30 days after the completion of the act.

    4 OPR: 2 BW/CCA

    SECTION 4

    FILLING OUT THE DÉCOR 6

    (Use example given on page 6)

LISTED BELOW ARE THE INSTRUCTIONS FOR COMPLETING THE DÉCOR 6:

; PLEASE TYPE.

    PARA 1A: DECORATION. Type the name of the decoration (i.e., Air Force Commendation Medal or AFCM)

    PARA 1B: CLUSTER. Type the appropriate oak leaf cluster. Refer to para 6 (Decoration History) of the DECOR 6 to determine the appropriate cluster (i.e., 1OLC).

    PARA 1C: INCLUSIVE DATES. These dates are normally the date arrived station (DAS) through the projected departure date (PDD) for PCS; for retirement/separation decorations it would be DAS through the retirement/separation effective date, for extended tour decorations any date after completion of three years on station. The DAS and PDD are found in para 5 of the DECOR 6.

NOTE:

    * The “FROM” date must not overlap the closing date of a previously awarded decoration unless

    the previous award was for outstanding achievement. In case of achievement awards, the dates may overlap, but the justification used for that award CANNOT be used again to help justify another award, PARA 6 on the DECOR 6 will show the closeout dates of previously awarded decorations. * The “TO” date for retirement decorations is always the last day of active duty, it is found in PARA 5 of the DECOR 6, RET-SEP-EFF-DATE-PROJ. This will ALWAYS be the last day of the month (except for medical retirements). The “TO” date is NEVER the date the retiring member goes on terminal leave or ceremony date.

    PARA 1D: Circle or underline the appropriate item. X out remaining items.

MERITORIOUS SERVICE A complete period of service. Awards for PCA, PCS, Extended

    Tour, Retirement, Separation, or posthumous conditions.

    OUTSTANDING ACHIEVEMENT A single specific act covering a short period of time that is separate and distinct from regularly assigned duties.

HEROISM An act or acts characterized by courage, intrepidity, or gallantry.

    NOTE: For a more complete explanation of these categories, see AFI 36-2803

    PARA 1E: Circle the reason for submitting decoration

    5 OPR: 2 BW/CCA

    PARA 1F: IF APPROVED, PRESENTATION DATE DESIRED. Self-explanatory.

    PARA 1G: FORWARD ELEMENTS TO. This item is usually already completed. If not, insert the full mailing address of the member‟s next servicing MPF. For retirement/separation awards identify current MPF. DO NOT use the member‟s next duty assignment.

    PARA 1H: NEXT DUTY ASSIGNMENT OR FUTURE ADDRESS (RET or SEP). Self-

    explanatory. This block must be filled unless classified.

    PARA 2: A. Unit of current assignment

     B. Location (i.e., Hickam AFB HI)

    C. Current grade

    If this information is already filled in by the computer and is incorrect, insert the correct info in the corresponding item D, E, or F.

    PARA 3: If not applicable, enter “N/A.”

    PARA 4: Circle as appropriate.

    PARA 5: This information comes from the member‟s personnel record. The projected departure date is determined at the member‟s initial assignment briefing and may not be completely correct. If the date is not correct please print out a product from PC-III showing the correct departure date.

    PARA 6: DECORATION HISTORY. Identifies previous decorations member has received.

    PARA 7: No action required. Just read.

    PARA 8: Self-explanatory. Supervisor (or person recommending) and Squadron Commander must sign and date. Appropriate Group Commander will also sign under the Squadron Commander. Please type in Group Commander‟s signature block.

    6 OPR: 2 BW/CCA

    SECTION 5

    THE CERTIFICATE

PURPOSE

    The certificate is designed to be a permanent keepsake, identifying the reason the member received the honor of a decoration. In keeping with this philosophy, the certificates must always be sufficient quality as to ensure lasting prestige.

CONTENT

    The opening and closing sentences are mandatory and are listed in AFI 36-2803

MERITORIOUS SERVICE MEDAL (MSM)

OPENING SENTENCES

    Master Sergeant John D. Doe distinguished himself in the performance of outstanding service to the United States as (duty title, unit and location) OR while assigned to the (Unit and location)

CLOSING SENTENCES

    PCS/PCA/EXT Tour: The singularly distinctive accomplishments of Sergeant Doe reflect great credit upon himself and the United States Air Force.

    RETIREMENT: The singularly distinctive accomplishments of Sergeant Doe culminate a (long and) distinguished career in the service of his country and reflect great credit upon himself and the United States Air Force. (The term "long " is used only after serving 30 or more years).

    SEPARATION: The singularly distinctive accomplishments of Sergeant Doe while serving his country reflect great credit himself and the United States Air Force.

    POSTHUMOUS: The singularly distinctive accomplishments of Sergeant Doe in the dedication of his service to his country reflect great credit upon himself and the United States Air Force.

    The narrative portion of the certificate should be carefully composed into a concise statement of the member’s accomplishments.

    7 OPR: 2 BW/CCA

Air Force Commendation Medal (AFCM)

OPENING SENTENCES:

    Staff Sergeant John D. Doe distinguished himself by (meritorious service) OR (outstanding achievement) OR (an act of courage) as (duty title, unit and location) OR while assigned to the (unit and location).

    Staff Sergeant John D. Doe distinguished himself by (outstanding achievement) OR (an act of courage) OR (at or near location) on (date).

CLOSING SENTENCE:

    PCS/PCA/EXT Tour: The distinctive accomplishments of Sergeant Doe reflect credit upon himself and the United States Air Force.

    RETIREMENT: The distinctive accomplishments of Sergeant Doe culminate a (long and) distinguished career in the service of his country and reflect credit upon himself and the United States Air Force. (The term long is used only after serving 30 or more years).

    SEPARATION: The distinctive accomplishments of Sergeant Doe while serving his country reflect credit himself and the United States Air Force.

    ACT OF COURAGE: By his prompt action and humanitarian regard of his fellowman, Sergeant Doe has reflected credit upon himself and the United States Air Force.

    POSTHUMOUS: The distinctive accomplishments of Sergeant Doe in the dedication of his service to this country reflect credit upon himself and the United States Air Force.

    The narrative portion of the certificate should be carefully composed into a concise statement of the member’s accomplishments.

Air Force Achievement Medal (AFAM)

OPENING SENTENCE:

    First Lieutenant John D. Doe distinguished himself by meritorious service (outstanding achievement) as (duty title, unit and location) OR while assigned to (unit and location).

Or

    First Lieutenant John D. Doe distinguished himself by outstanding achievement (at or near).

    8 OPR: 2 BW/CCA

    * There is no mandatory closing sentence. Recommended by 2 BW: The distinctive accomplishments of Lieutenant Doe reflect credit upon himself and the United States Air Force.

GENERAL GUIDANCE

    1. The narrative portion of the certificate will be letter perfect (no misspelled words, erasures, strikeovers, acronyms, or smudges).

2. Left and right margins will be at 1-inch

    3. Headings (name, reason, and inclusive dates) will be centered in their perspective locations.

    4. The body of the certificate must be centered under the “ACCOMPLISHMENTS” and not to exceed beyond “GIVEN UNDER MY HAND” and must be in justified format.

    5. NO ABBREVIATIONS (except for Sr., Jr., I, II, or III at the end of the recipients name in the heading and opening sentence).

6. NO SYMBOLS (i.e. $, %, &/)

7. Ensure the inclusive dates agree with the dates on the DECOR 6.

    8. Ensure the oak leaf cluster coincides with the amount of decorations shown on the DECOR 6 in PARA 6.

    NOTE: If the DECOR 6 says the individual has received 3 Air Force Commendation Medals, then the oak leaf cluster on the present decoration being submitted will be 3. The basic oak leaf cluster is included in PARA 6 of the DECOR 6. Three AFCMs would consist of the individuals basic oak leaf cluster, first oak leaf cluster and second oak leaf cluster.

9. Do not include inclusive dates in the body of the certificate.

10. Do not separate name from rank in a sentence.

    11. Do not separate the number of the unit from the name of the unit, i.e., 2d Bomb Wing. You can separate it between Bomb and Wing

12. Exercise names are in all caps to include the „E‟ in Exercise, i.e., Exercise RED FLAG

    13. Ratings of an inspection or an individual are in quotation marks, i.e., “Excellent”, “Outstanding Performer.”

    14. Any numbers ten and below are spelled out completely, and any numbers above ten are written in number format, i.e., 500 or six.

    NOTE: When using extremely large numbers, write them using all numbers do not do it half and half, i.e., 750,000 vs. 750 thousand.

    9 OPR: 2 BW/CCA

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