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Book-2 - BTCl

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Book-2 - BTCl

    BANGLADESH TELECOMMUNICATIONS COMPANY LIMITED

    BIDDING DOCUMENT

    FOR

    "SUPPLY, INSTALLATION, TESTING AND COMMISSIONING OF OPTICAL TRANSMISSION EQUIPMENT (MSPP) FOR SEVERAL UPAZILLAS AND UNION PARISHADS UNDER OPTICAL FIBRE CABLE NETWORK DEVELOPMENT IN 1000 UNION PARISHAD PROJECT OF BTCL ON TURN-KEY BASIS (PACKAGE-1)”

    TECHNICAL SPECIFICATIONS

    BOOK 2

    TENDER NO. DP/F-1/IR/1000 Union/2013-2014/10

    DATED: 30/07/2013

    DIRECTOR PROCUREMENT

    BANGLADESH TELECOMMUNICATIONS COMPANY LIMITED SHER-E-BANGLA NAGAR TELEPHONE EXCHANGE (ANNEX BUILDING)

    DHAKA- 1208

    Page 1 of 83

    TABLE OF CONTENTS

    CHAPTER ONE ........................................................................................................................... 3 INSTRUCTIONS FOR THE PREPARATION AND SUBMISSION OF THE BID

    CHAPTER TWO ........................................................................................................................... 7 REQUIREMENTS OF USER CERTIFICATES FOR EQUIPMENT AND EXPERIENCE CERTIFICATE FOR BIDDER

    CHAPTER THREE ........................................................................................................................ 9 SCOPE OF WORKS

    CHAPTER FOUR ....................................................................................................................... 20 REQUIREMENTS FOR TRANSMISSION NETWORK EQIUPMENT CHAPTER FIVE ......................................................................................................................... 35 REQUIREMENTS FOR ETHERNET - E1 CONVERTER

    CHAPTER SIX ........................................................................................................................... 39 TECHNICAL REQUIREMENTS FOR OPTICAL FIBRE CABLE RELATED ACCESSORIES

    CHAPTER SEVEN ...................................................................................................................... 45 REQUIREMENTS FOR DC POWER SYSTEM EQUIPMENT CHAPTER EIGHT ...................................................................................................................... 48 CRITERIA FOR EVALUATION OF BIDS: EVALUATION OF SUBSTANTIAL RESPONSIVEBESS

    CHAPTER NINE ........................................................................................................................ 51 CRITERIA FOR EVALUATION OF BIDS: EVALUATION OF FINANCIAL PARTS OF RESPONSIVE BIDS AND SELECTION OF SUCCESSFUL BIDDER FORM A .................................................................................................................................... 53 SUMMARY PRICE FOR THE BID

    FORM B.1.1 .............................................................................................................................. 54 SUMMARY PRICE FOR TYPE-1 & TYPE-2 MSPP EQUIPMENT FORM B.1.2 .............................................................................................................................. 55 SUMMARY PRICE FOR TYPE 3 MSPP EQUIPMENT

    FORM B.1.3 .............................................................................................................................. 56 SUMMARY PRICE FOR NETWORK MANAGEMENT SYSTEM EQUIPMENT FORM B.2 ................................................................................................................................. 57 SUMMARY PRICE FOR ETHERNET - E1 CONVERTER

    FORM B.3 ................................................................................................................................. 58 SUMMARY PRICE FOR ACCESSORIES

    FORM B.4 ................................................................................................................................. 59 SUMMARY PRICE FOR DC POWER SYSTEM

    FORM B.5 ................................................................................................................................. 60 SUMMARY PRICE FOR EQUIPMENTS/GOODS AND SERVICES (IF ANY) NOT MENTIONEDIN THE BOQ BUT THE BIDDER FILLS THEM NECESSARY FOR SUCCESSFUL IMPLEMENTATION OF THE PROJECT

    FORM B.6 ................................................................................................................................. 61 PRICE SUMMARY FOR OTHER SERVICES

    Page 2 of 83

FORM C.1.1 .............................................................................................................................. 62 DETAIL BOQ FOR MSPP TYPE 1

    FORM C.1.2 .............................................................................................................................. 63 DETAIL BOQ FRO MSPP TYPE 2

    FORM C.1.3 .............................................................................................................................. 64 DETAIL BOQ FOR MSPP TYPE 3

    FORM C.1.4 .............................................................................................................................. 65 DETAIL BOQ FOR NETWORK MANAGEMENT SYSTEM EQUIPMENT FORM C.2 ................................................................................................................................. 66 DETAIL BOQ FOR ETHERNET - E1 CONVERTER

    FORM C.3 ................................................................................................................................. 67 DETAIL BOQ FOR ACCESSORIES

    FORM C.4 ................................................................................................................................. 68 DETAIL BOQ FOR DC POWER SYSTEM

    FORM C.5 ................................................................................................................................. 69 DETAIL QUATATION FOR EQUIPMENT/GOODS AND SERVICES (IF ANY) NOT MENTIONED IN THE BOQ BUT THE BIDDER FILLS THEM NECESSARY FOR SUCCESSFUL IMPLEMENTATION OF THE PROJECT

    FORM C.6 ................................................................................................................................. 70 DETAIL BOQ FOR OTHER SERVICES

    FORM D .................................................................................................................................... 71 DETAIL QUATATION FOR SPARES AND CONSUMABLES FORM E .................................................................................................................................... 72 QUATATION FOR FUTURE ORDER

    FORM F .................................................................................................................................... 73 MANUFACTURING INFORMATION OF EQUIPMENT AND ACCESSORIES ANNEXURE-1 ........................................................................................................................... 74 PRESENT INTERFACE REQUIREMENTS FOR TYPE-1 & TYPE-2 MSPP ANNEXURE-2 ........................................................................................................................... 75 PRESENT INTERFACE REQUIREMENTS FOR TYPE-3 MSPP ANNEXURE-3 ........................................................................................................................... 76 PROPOSED NETWORK ARCHETECTURE

    ANNEXURE-4 ........................................................................................................................... 77 LIST OF TYPE-1, TYPE-2, AND TYPE-3 MSPP SITES

    Page 3 of 83

    Chapter One

    INSTRUCTIONS FOR THE PREPARATION AND SUBMISSION OF THE BID

    1.1 The bid shall be single stage and single envelop but the documents will be divided into ―two

    parts‖. The first part shall contain all the ―Mandatory Documents‖ and the second part shall

    contain the ―Detail Technical and Financial Documents‖.

    1.1.1 Scope of works includes supply, installation, testing & commissioning of Optical

    Transmission Equipment (MSPP) for several upazilas and unions under 1000 union

    project of BTCL on Turn-Key Basis (package-1).

    1.2 On the day and place of opening of the tender document, as prescribed by the Procurement Office of BTCL, the bids received within the stipulated time and date shall be opened in presence of Tenderers and/or their representatives (even if none likes to be present).

    1.3 The Bidders ―Mandatory Documents‖ shall comprise of the following documents, in each set and a total of four (4) sets to be submitted of which three are hard copy (one original & 2 copies) and the other is soft copy.

    1. Tender Document Purchase Receipt (original in one set and copies in other sets).

2. Forwarding of the bid (as per ―Annex A‖ attached in Book 1, duly filled up and properly

    signed).

3. A ―Declaration on Observance of Ethics‖ (as per ―Annex B‖ attached in Book 1, duly filled

    up and properly signed).

4. Bid Security / Bank Guarantee (as per ―Annex A.1‖ attached in Book 1, duly filled up and

    properly signed).

5. A ―Declaration of Joint Liability‖ (as per ―Annex D‖ attached in Book 1, duly filled up and

    properly signed). This document is required only if the bid is submitted by a joint venture

    consortium association.

6. A ―Bond for Spares‖ (as per ―Annex E.1.‖ attached in Book 1, duly filled up and properly

    signed).

7. A ―Bond for Expansion Guarantee‖ (as per ―Annex E.2‖ attached Book 1, duly filled up and

    properly signed).

8. The ―List of Attached Certificates‖ (as per ―Annex F‖ attached in Book 1, duly filled up and

    properly signed).

9. ―Manufacturer‘s Information of Equipment and Accessories‖, (as per format shown in

    ). ―Form F‖ attached in Book 2, duly filled up

    10. Power of attorney in favor of the authorized signatory for signing the bid. Both

    signature and initial (if used) of the authorized signatory should be attested by competent

    authority. The bidder shall submit the photocopy of passport of the authorized signatory

    with the bid. If the authorized signatory does not hold a position/post in the bidder‘s

    enterprise or he/she is not a citizen of the bidder‘s country then the power of attorney

    must be notarized from the bidder‘s country. If such notarization is not in English then

    legally authorized English translation of the notarization must be submitted.

    Page 4 of 83

    11. The ―Manufacturers‘ Letter(s) of Authority‖ in Manufacturer‘s Letterhead to participate in

    this bid (if the bid is not submitted by the manufacturer of the offered goods and

    applicable for MSPP equipment only).

    12. If the bid is through a local agent, then, Local Agent‘s Trade License (updated for current

    year).

    1.4 On the day of opening of the tender document, after opening of the first part i.e., ―Mandatory

    Documents‖, the presence of the necessary documents shall be checked and noted and the

    quoted price of the bid will be recorded.

    1.5 On the basis of such examination, an ―opening statement‖ along with a list of received bids

    shall be prepared by BTCL and Representatives of all the bidders, present on spot shall have to

    sign on the opening statement and have the right to obtain a photocopy of that statement.

    1.6 On completion of the opening formalities, the Procurement Office shall forward relevant

    documents for further evaluation by BTCL.

    1.7 The process of evaluation shall be in two parts; i.e., ―Evaluation of Responsiveness‖ and

    ―Evaluation of Financial Bid‖.

    1.8 During the process of ―Evaluation of Responsiveness‖, at first, the presence and contents of

    ―Mandatory Documents‖ of all the bidders shall be examined.

    1.9 If, for any Bidder, this folder/envelope (Mandatory Documents) does not contain all of the

    required documents listed above in clause # 1.3,and/or the submitted documents do not fulfill

    the requirements of different sub-clauses of clause # 1.3; BTCL shall consider that bid is to be

    “not eligible” for further evaluation.

    1.10 The bids of only those Bidders, whose documents have not been considered as "not eligible"

    by BTCL, vide clause # 1.9 above, shall automatically be considered as “eligible”.

1.11 The bids of only those bidders, whose bid is found to be ―eligible‖, vide clause # 1.10. above,

    shall be considered for further evaluation.

    1.12 Four (4) sets of bid document shall be submitted; one soft set to be provided in CD (in MS

    Office & PDF format) and 3(three) hard sets; at least one set of them in original prints. The CD

    shall be inside the envelope with proper marking.

    1.13 Each of such sets (Detail Technical and Financial Documents) shall contain necessary

    Certificates regarding performance of the MSPP equipment and experience of the bidder from

    the relevant users. The detail requirements of Certificates are mentioned in Chapter two of this

    document. Please note that in case of user certificate of SDH MSPP, Model number, individual

    cards or software version of the MSPP are not important but ―Type of equipment/goods‖ is

    important; Type of equipment/goods means ―STM-64, STM-16 & STM-4‖ Nodes. For any

    bidder, if its bid does not contain all the required certificates or the submitted certificates do

    not fulfill the requirements mentioned in different clauses of chapter two, BTCL shall consider

    the bid to be "Substantially Non-Responsive" and shall not continue with further

    evaluation of the bid.

    1.14 BTCL shall have the right to examine the authenticity of issuance and contents of all those

    certificates. BTCL shall have the right to choose methods, timings and procedures of examining

    such authenticity. The procedure may include (but not limited to) among others, making direct

    contacts to relevant persons or gathering information from other sources like web sites, other

    web publishes, technical journals, newsletters of industry, professional or trade organizations

    etc.

    Page 5 of 83

    1.15 BTCL shall have the authority to contact the persons/ organizations issuing those certificates to ascertain the authenticity of any or all submitted certificates. The bidder shall keep informed the relevant contact persons about the possible contact by BTCL.

    1.16 If for any bidder, either the content or the source of any of the supplied certificate is found to be unauthentic, or if the issuing organization/ person refuse to certify the authenticity of any certificate, BTCL shall consider the bid to be "Substantially Non-Responsive" and shall not

    continue with further evaluation of the bid.

    1.17 If the bidder has been identified as submitting any unauthentic certificate or document, that bidder may be declared by BTCL, as “not eligible” for participation in any subsequent

    procurement procedures of BTCL, either indefinitely or for a stated period of time.

    1.18 The bidder shall co-operate with BTCL for the works related to examination of the certificates. If proper co-operation is not obtained from the bidder, BTCL shall have the right to make its own conclusion.

    1.19 The Bidders ―Detail Technical& Financial Documents‖ shall also contain the following

    documents:

    1. Brochure/ Catalog and Technical documents of the Manufacturer, showing model name

    and number, specifications and capacities, Hardware description etc., for the equipment

    which bidder has proposed in Form F of Book-2.

    2. Summary price and Detail Bill of Quantity (BoQ) of all equipment, goods (up to the most

    detailed level desired by the bidder) and services as per formats shown in Form A "Form

    B"s, ―Form C‖s and ―Form D‖s of Book-2.

    3. Basic Functional and Operational Block Diagrams (for both hardware & software) of

    theMSPP equipment, showing all major systems.

    4. Method of expansion of the equipment from its present capacity to final capacity.

    5. The Bidder must submit site wise Face lay-out view of actual configured MSPP equipment

    proposed at different sites. Face lay-out view must be submitted for different sites

    separately. These lay-out view drawings shall include all the quoted Racks/Sub-

    racks/chassis of that specific site, clearly showing all the slots on each equipment

    (Whether equipped or not). Different Cards (minor items need not be shown) quoted in

    BOQ shall be shown on these Racks/Sub-racks/chassis on specific slot number where

    these cards are to be inserted for a configured equipment to satisfy technical requirements.

    6. Functional description, in brief, and abbreviated name (if any) of all major hardware for

    the system (up to the level listed in the BoQs).

    7. Among the documents listed above, Station wise Face lay-out of the proposed MSPP

    equipment system must be provided separately in a separate chapter of the technical

    document. Other documents listed above shall preferably be provided separately in

    separate chapters of the technical document. But co-related items may be merged

    together or included in one single chapter. All the chapters must be marked and numbered

    clearly and a list of contents must be provided on top of each books/volumes of the

    documents.

    8. If for any bidder, its bid does not contain the documents asked in clause 1.19.1 above for

    the offered MSPP equipment, BTCL shall declare the bid to be "Substantially Non-

    Responsive" and shall not continue with further evaluation of that bid.

    Page 6 of 83

    9. If for any bidder, its bid does not contain all required documents listed in clauses 1.19.2& 1.19.5

    above, BTCL shall declare the bid to be "Substantially Non-Responsive" and shall not continue

    with further evaluation of that bid.

    10. If for any bidder, its bid does not contain all required documents listed in clauses 1.19.3 and 1.19.6

    above, BTCL shall consider the bid having "Critical Deviation".If it does not contain the

    information asked in clause 1.19.4 above,BTCL shall consider the bid having "Major Deviation".

    1.20 Each set of Detail Technical & Financial Documents shall also contain the following documents:

1. The ―Compliance Schedule‖ to all the clauses and its sub-clauses of the Tender Document.

    The schedule shall be prepared as per format shown in Annex G of Book-1 of this

    document.

    2. The Tender document (Book 1 & Book 2) duly signed (in original) and stamped in every

    page by an authorized representative of the bidder.

    3. If for any bidder, its bid does not contain the required document listed in 1.20.1,

    BTCL shall declare the bid to be "Substantially Non-Responsive" and shall not

    continue with further evaluation of the bid.

    4. If for any bidder, its bid does not contain any of the required documents listed in 1.20.2

    the bid shall earn penalty point‘s equivalent to a "Critical Deviation" for each of such

    absent document.

    1.21 Special information for the bidders

    1.21.1 The bidder shall note that, during submission of the bid, if he does not comply and/ or

    disagree to any or many specification, terms and/ or conditions set forth in this document

    and/ or proposes any alternate specification, terms and/or conditions; such non-

    compliance and/ or disagreement and/or alternate specification, terms and/or conditions

    shall not be binding upon BTCL until and unless such non-compliance and/ or

    disagreement and/or alternate specification and/or terms and/or conditions have been

    accepted by BTCL and has been incorporated in writing in the Purchase Contract and/ or

    any other document which has been declared as part of the contract.

    1.21.2 In case of any disagreement of Clause 1.21.1 above by any bidder, BTCL shall consider

    the bid as "Substantially Non-Responsive" and shall not continue with further

    evaluation of the bid.

    1.22 If the Contracted Bidder/Manufacturer violates any terms and conditions of the contract in future within lifetime of the supplied system, Bidder/Manufacturer shall be Black listed by BTCL.

    -End of Chapter One-

    Page 7 of 83

    Chapter Two

    REQUIREMENTS OF USER CERTIFICATE FOR EQUIPMENT AND EXPERIENCE CERTIFICATE

    FOR BIDDER

2.1 The bidder will be required to submit User‘s Certificate for the following equipment of the bid:

    1. For SDH Transmission Equipment (MSPP).

2.2 The quantitative and qualitative aspects of such user‘s certificates will be as follows:

    1. User‘s Certificates of satisfactory working record of the equipment, for at least 3(Three) years

    in at least 3(Three) countries excluding the Country of origin of the equipment.

    2. The above User‘s Certificate shall be either in the form of Annexure J of Book-1 or contains

    the similar information of these forms. Factory tests, Provisional Acceptance test, Laboratory

    Test and/or Pilot Project Test Certificates are not acceptable.

    4. All this certificates must contain the issue date, period of satisfactory operation (it should be

    sufficient to fulfill the requirement stated in Clause 2.2.1 and Clause 2.2.2), name and contact

    number of the issuing authority which will be in the letter head pad.

    5. The certificate issuing authority must be a Telecom Operator/Carrier of the respective Country.

    If a telecom operator/carrier operates telecomnetworks in more than one Country, then they

    may issue different user certificates from different countries where they operates.

    2.3 Such User Certificates shall be in English or originally in any other language accompanied by

    legally authorized translation in English‖. Certificates in any other language, but not

    accompanied by such translation, shall be disregarded.

2.4 Experience Requirement of the Bidder

     The bidder must have experience for completion of at least one work of supply, installation and

    commissioning of optical SDH transmission equipmenton turn-key basis or a composite project

    which includes supply, installation and commissioning of optical SDH transmission equipment on

    turn-key basis, for Telecom Operator/Carrier. Where Turn-key basis completion of a work means

    ―a complete completion of supply, installation, testing & commissioning of equipment/materials

    included in the work under a contract‖. The bidder must provide Certificate from the relevant

    Operator/Carrier in support of such experience. From the submitted certificate, if it is not clear

    that the project includes any optical transmission system and the project has been completed on

    turn-key basis the certificate will not be acceptable to BTCL.

    2.5 For non-fulfillment of the requirements of certificates mentioned above (clauses 2.1~2.4) the bid

    shall be penalized as per clause 1.13, chapter-one of Book-2.

2.6 Ban on quoting of product of Black Listed Bidder/Manufacturer:

     Bidder shall not quote any equipment or product of any Bidder/Manufacturer which is Black listed

    by BTCL(erstwhile BTTB) for any reasons irrespective of their Head Quarter/Divisional Head

    Quarter/Business Head Quarter/Country of origin etc.

    Any disagreement will be treated as “Change of substance”.

    Page 8 of 83

2.7 Present Black Listed Bidder/Manufacturer are as follows:-

    a. M/S Gulf Bangladesh Associates Ltd., RajukAnnexeBuilding, Dilkusha C/A, Dhaka, Bangladesh.

    b. M/S Marconi SPA Via A. Negrone IEA/16153 Geneva, Italy.

    (As per Letter No: DP//F-13/IT/87-88/476, Dated, Dhaka the 18-08-1994. Notice served in ‗THE DAILY

    TIMES‘ on 29th August, 1994. Contract No.DP/F-13/IT/87-88 Dated 09.09.1989)

    -- End of Chapter Two

    Page 9 of 83

    Chapter Three

    SCOPE OF WORKS

    3.1 Bangladesh Telecommunications Company Limited (BTCL) is going to construct some optical

    fiber transmission links at several districts and upazilas under ‗Optical Fiber Cable Network

    Development in 1000 Union Parishad‘ Project (package-1) in order to provide high bandwidth

    Internet and other services including futuristic service features to all public and private offices,

    Internet service providers and residences in the People‘s Republic of Bangladesh. The scope of

    the works under this tender is to deploy optical SDH equipment (MSPP) in eight districts and

    several upazilas of Bangladesh.

    3.2 For this purpose, three types of MSPP equipment and related accessories are to be supplied,

    installed and commissioned.

    3.3 The total scope of procurement of equipment is as follows :

    Classification Number Remark

    17 (seventeen) numbers Technical specification is MSPP Type 1 and Sites: In 17 upazilas as listed in Annex-3 Type 2 given in Chapter Four

    191 (one hundred and ninety one) numbers Technical specification is MSPP Type 3 Sites: In 191 unions as listed in Annex-3 given in Chapter Four

    DC Power system Technical specification is (Rectifier & 208 sets in 191 unions and 17 upazilas given in Chapter Five battery)

    3.3.1 The present requirements of different interfaces of the MSPPs at each site are given in

    Annex 1 and Annex 2.

    3.4 Unless otherwise described in the Technical Specifications, the scope of provision shall cover

    survey, designing & drawing, supplying, installing, testing and commissioning of equipment and

    materials and related facilities (excluding the OFC works) on ―Full Turn-Key‖ basis.

    3.5 Detail Technical Specifications of the MSPP equipment and related accessories are given in

    Chapter Four of this document.

    3.6 Maintenance Spares for buffer stock

    3.6.1 The Bidder shall quote the ―Maintenance spares‖ with a detail list for the quoted

    ―Maintenance Spares‖ to be maintained as a central buffer stock by BTCL which will be

    sufficient for running the system for 3 (three) years from the end of performance

    guarantee period..

    3.6.2 The list must include the following;

    1) At least one unit of each replaceable item for each type network element (Common

    Module/Interface Module)

    2) For EMS/CIT equipment there is no need to quote any spares.

    3) Number of units may be more depending upon the size of the node and MTBF of the

    critical equipment/components.

    Page 10 of 83

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