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Appropriation Ledger Inquiry

By Dana Carter,2014-07-09 06:29
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1 APPROPRIATION LEDGER INQUIRY The Appropriation Ledger allows you to view the financial information for any expenditure account at the activity level. The financial information is presented on a fiscal year basis, and will permit you to compare actual expenditure totals to your appropriation balance. You can use this inquiry for any exp..

    APPROPRIATION LEDGER INQUIRY

    The Appropriation Ledger allows you to view the financial information for any expenditure account at the activity level. The financial information is presented on a fiscal year basis, and will permit you to compare actual expenditure totals to your appropriation balance. You can use this inquiry for any expenditure, budgetary General, Federal, and Special Revenue account.

; Appropriation Ledger Inquiry

1. At the Main Menu screen, type the number for WVFIMS Inquiries and press <ENTER>.

    2. At the WVFIMS Inquiries screen, type the number for Ledger Inquiries and press <ENTER>. 3. At the Ledger Inquiries screen, type the number for Appropriation Inquiry and press <ENTER>. 4. Complete the Appropriation Inquiry Key Prompt screen and press <ENTER>.

    Note: If the Fiscal Year, Organization and/or the Activity is not known, or if you would like to see all valid

    combinations, an asterisk (*) can be typed in these fields. If an asterisk is used, you will proceed to the Browse

    Appropriation screen. This screen will show the Fund, Fiscal Year, Organization, and Activity as well as the

    activity title. The desired combination can be selected by typing an S, for select, to the left of the codes and

    pressing <ENTER>. This inquiry will provide both State and Extended level expenditure financial code

    combinations.

    5. The Appropriation Inquiry Detail screen will appear.

FAST PATH CODE: QAQ or QA1 Appropriation Ledger Inquiry

    Appropriation Ledger Inquiry Key Prompt Screen

     ID: FI#4146 STATE OF WEST VIRGINIA 08/15/05

     WVFA47P5 FINANCIAL INFORMATION MANAGEMENT SYSTEM 11:19:27

     LEDGER INQUIRIES - APPROPRIATION INQUIRY KEY PROMPT

     FUND: ____

     FY: ____

     ORG: ____

     ACT: ____

     PROCESS YR: ____

     NEXT: ___

     PF1 =HELP PF3 =END PF4 =MENU

ON SCREEN What You See/What You Do

    FUND Type the four (4) digit fund number identifier.

    FY Type the four (4) digit fiscal year or an asterisk (*).

    ORG Type the four (4) digit organization identifier or an asterisk (*).

    ACT Type the three (3) digit expenditure activity or an asterisk (*).

    PROCESS YEAR Type the four (4) digit process fiscal year.

    <THEN DO ONE OF THE FOLLOWING>

    PRESS <ENTER> Once the process year, fund, fiscal year, asterisks, or organization/activity are

    typed press <ENTER> to proceed to the Browse Appropriation Screen or

    Appropriation Detail Screen. Note: If an asterisk is used in the FY (fiscal

    year), ORG (organization) and/or ACT (activity) fields, you will be

    presented with the Browse Appropriation Screen. Otherwise, you will be

    presented with the Appropriation Detail Screen.

    <OR>

    PF3/PF4 Press PF3 or PF4 to exit the conversation.

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Note: If you type an asterisk in any field, you will be presented with this browse screen for selection. Otherwise,

    you will be presented with the detail screen on the next page.

    Browse Appropriations Screen

     ID: FI#4146 STATE OF WEST VIRGINIA 08/15/05

     WVFA47P6 FINANCIAL INFORMATION MANAGEMENT SYSTEM 11:20:28

     LEDGER INQUIRIES - BROWSE APPROPRIATIONS

     FUND FY ORG ACT DESCRIPTIONS

     _ 2029 2005 0209 099 UNCLASSIFIED

     _ 2029 2005 4307 099 UNCLASSIFIED

     _ 2029 2005 4309 099 UNCLASSIFIED

     NEXT: ___

     PF1 =HELP PF3 =END PF4 =MENU PF6 =TOP PF7 =BKWD PF8 =FWD

ON SCREEN What You See/What You Do

    FUND, FY, ORG, ACT These items together are called the financial code combination. Type an S, for

    select, to the left of the desired financial code combination and press <ENTER>

    to view the detail screen.

    <OR>

    PF3 Press PF3 to exit the screen and return one screen.

    <OR>

    PF4 Press PF4 to exit the conversation and return to the last menu screen.

    <OR>

    PF8 If additional financial code combinations are present, press PF8 to view the

    information on the additional screens.

    <OR>

    PF7 If you pressed PF8 to access additional browse screens, you can press PF7 to go

    back one browse screen at a time.

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    Appropriation Detail Screen

     ID: FI#4146 STATE OF WEST VIRGINIA 08/15/05

     WVFA47P7 FINANCIAL INFORMATION MANAGEMENT SYSTEM 11:20:52

     LEDGER INQUIRIES - APPROPRIATION BALANCE INQUIRY

     FUND: 2029 FY: 2005 ORG: 0209 ACT: 099 PROCESS FY: 2005

     FUND NAME: SINGLE AUDIT SERVICES FUND

     ORIGINAL APPR SPENDING AUTHORITY: 1,000,000.00 APPROPRIATED: N

     ALTERATIONS: .00

     RESERVE APPROPRIATION: .00

     ===================

     TOTAL SPENDING AUTHORITY: 1,000,000 .00

     _ COMMITMENTS: .00

     _ ENCUMBRANCES: 100,000.00

     _ ACCTS PAYABLE: 25,000.00

     _ DISBURSEMENTS: 200,000.00

     _ TRANSFERS OUT: 100,000.00

     =================== PERCENTAGE

     UNEXPENDED BALANCE: 675,000.00- 68.000

     UNENCUMBERED BALANCE: 575,000.00- 58.000

     NEXT: ___

     PF1 =HELP PF3 =END PF4 =MENU PF10 =ALTERATION HIST

     ON SCREEN What You See/What You Do

    FUND, FY, ORG, ACT Your expenditure financial code combination.

    FUND NAME WVFIMS fund name.

    ORIGINAL APPR SPENDING If the fund is appropriated, this will be the original appropriation amount. If the AUTHORITY fund is non-appropriated, no amount will appear.

    ALTERATIONS If the fund is appropriated, this will indicate any alterations to the original

    appropriation, such as Secretary Transfers.

    RESERVE APPROPRIATION If a spending freeze is implemented, this will indicate the amount of reduction

    affecting the original appropriation.

    TOTAL SPENDING If the fund is appropriated, this will equal Original Spending Authority (plus or AUTHORITY minus) Alterations (minus) Reserve Appropriations. If the fund is non-

     appropriated, this will equal the sum of the quarterly allotments.

    COMMITMENTS The current dollar amount of commitments (pre-encumbrances) you have

    entered on WVFIMS for this fiscal year. Type an S, for select, on the line

    beside this title and press <ENTER> to view the monthly summary totals or

    detail.

    ENCUMBRANCES The current dollar amount of encumbrances (purchase orders) you have entered

    on WVFIMS for this fiscal year. Type an S, for select, on the line beside this

    title and press <ENTER> to view the monthly summary totals or detail. ACCTS PAYABLE The accounts payable dollar amount of transactions that have been entered but

    not yet paid for this fiscal year. Type an S, for select, on the line beside this title

    and press <ENTER> to view the monthly summary totals or detail. DISBURSEMENTS The disbursement amount of expenditure transactions processed this fiscal year.

    These transactions would include: invoices, off system disbursements, refund

    deposits, and expense to expense adjusting entries, etc. Type an S, for select, on

    the line beside this title and press <ENTER> to view the monthly summary

    totals or detail.

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ON SCREEN What You See/What You Do

    TRANSFERS OUT The transfer out dollar amount of expenditure transactions processed this fiscal

    year. These transactions would include the following adjusting types: the

    FROM side of IGTs, the FROM side of fund transfers, and the TO side of

    agency reimbursements and the TO side of Fund Transfer Reversals, etc. Type

    an S, for select, on the line beside this title and press <ENTER> to view the

    monthly summary totals or detail.

    UNEXPENDED The dollar amount that is remaining to be expended this fiscal year. This

    amount is calculated by the following formula. Total Spending Authority

    (minus) Accounts Payable (minus) Disbursements (minus) Transfer Out. UNENCUMBERED The dollar amount that is remaining to be expended this fiscal year if you take

    encumbrances into account. This amount is calculated by the following formula:

    Total Spending Authority (minus) Commitments (minus) Encumbrances (minus)

    Accounts Payable (minus) Disbursements (minus) Transfer Out, OR the

    Unexpended Balance (minus) Commitments (minus) Encumbrances. PERCENTAGE The percentage of the total spending authority that is unexpended and

    unencumbered.

    <THEN DO ONE OF THE FOLLOWING>

    PF3 Press PF3 to exit the screen and return to the previous screen.

    <OR>

    PF4 Press PF4 to exit the conversation and return to the last menu screen.

    <OR>

    PF10 Press PF10 to see the history of any alterations made to the spending authority

    amount.

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If an S, for select, is typed to the left of a title and you press <ENTER>, you will be presented with the Monthly

    Appropriation Ledger Inquiry screen.

    Monthly Appropriation Ledger Inquiry Screen

     ID: FI#4146 STATE OF WEST VIRGINIA 08/15/05

     WVFA47P8 FINANCIAL INFORMATION MANAGEMENT SYSTEM 11:20:52

     LEDGER INQUIRIES MONTHLY APPROPRIATION LEDGER INQUIRY

     FUND: 2029 FY: 2005 ORG: 0209 ACT: 099

     FUND NAME: SINGLE AUDIT SERVICES FUND

     ACCOUNT: DISBURSEMENTS

     MONTH BALANCE MONTH BALANCE

     _ JULY 50,000.00 _ JANUARY 50,000.00

     _ AUGUST 0.00 _ FEBRUARY 0.00

     _ SEPTEMBER 0.00 _ MARCH 0.00

     _ OCTOBER 50,000.00 _ APRIL 50,000.00

     _ NOVEMBER 00.00 _ MAY .00

     _ DECEMBER 0.00 _ JUNE .00

     _ JULY .00

     _ IN TRANSIT 0.00 TOTAL 200,000.00

NEXT: ___

     PF1 =HELP PF3 =END PF4 =MENU

    ON SCREEN What You See/What You Do

    FUND, FY, ORG, ACT Your expenditure financial code combination.

    FUND NAME WVFIMS fund name.

    ACCOUNT The account category that was selected on the Appropriation Detail Screen. MONTH/BALANCE The monthly balance for the category selected. You can type the letter S, for

    select, to the left of any month or in transit to view the detail transactions that

    make up the balance presented on the screen. The month of July on the top left

    portion of the screen represents those transactions processed in the first month of

    the fiscal year. The month of July on the bottom right portion of the screen threpresents those transactions processed during the 13 month carry over period

    for expiring accounts only.

    IN TRANSIT This amount includes all current transactions that have been entered on

    WVFIMS and electronically approved to a Central Organization, but not

    completed by the State Auditor’s Office at this time.

    TOTAL The total balance for this account selection. (e.g. disbursements)

    <THEN DO ONE OF THE FOLLOWING>

    You can type an S, for select, to the left of a month or in transit and press <ENTER> to view the Appropriation Account Transaction Browse Screen.

    <OR>

    PF3 Press PF3 to exit the screen and return one screen.

    <OR>

    PF4 Press PF4 to exit the conversation and return to the last menu screen.

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If an S, for select, is typed to the left of a month or in transit and you press <ENTER>, you will be presented with

    the Appropriation Account Transaction Browse Screen.

    Appropriation Account Transaction Browse Screen

     ID: FI#4146 STATE OF WEST VIRGINIA 08/15/05

     WVFA47P9 FINANCIAL INFORMATION MANAGEMENT SYSTEM 11:22:52

     LEDGER INQUIRIES APPR. ACCT. TRANS BROWSE

     SCAN DATE: 08/15/05

     FUND: 2029 FY: 2005 ORG: 0209 ACT: 099

     FUND NAME: SINGLE AUDIT SERVICES FUND

     ACCOUNT: DISBURSEMENTS

     TRAN TRAN DR

     DATE DESCRIPTION ID CODE AMOUNT CR

     _ 2005-04-30 I6001338652 WW 10,200.00 D

     _ 2005-04-20 I6001327692 WW 10,000.00 D

     _ 2005-04-15 I6001315682 WW 9,800.00 D

     _ 2005-04-10 I6001305009 WW 20,000.00 D

NEXT: ___

     PF1 =HELP PF3 =END PF4 =MENU

ON SCREEN What You See/What You Do

    FUND, FY, ORG, ACT Your expenditure financial code combination. FUND NAME WVFIMS fund name.

    ACCOUNT The account category selected on the Appropriation Detail Screen. TRANSACTIONS For each transaction, the DATE, DESCRIPTION, TRANSACTION ID,

    TRANSACTION CODE, AMOUNT, and if the transaction is a DEBIT or

    CREDIT will be presented.

    <THEN DO ONE OF THE FOLLOWING>

    You can type an S, for select, to the left of any transaction and press <ENTER> to view the transaction’s

    detail, split, and approval history screen.

    <OR>

    PF3 Press once to exit the screen and return one screen.

    <OR>

    PF4 Press once to exit the conversation and return to the main menu screen.

    <OR>

    PF8 If you see the message *MORE PAGES*, press PF8 to scroll forward to the

    next appropriation browse screen.

    <OR>

    PF7 If you pressed PF8 to view additional browse screens, you can press PF7 to

    review prior screens.

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