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february-2011-minutes2doc - University of Virginia Health System

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february-2011-minutes2doc - University of Virginia Health System

    Minutes of the Medical Center Employee Council

    February 10, 2011

    McKim Hall Auditorium

    TOPIC PRESENTER DISCUSSION OUTCOME/RESOLUTION

    Call to Order Tracy McFadden

    Approval of Minutes

    Employee of the Month Melissa Frederick The Employee of the Month for November 2010 is Sandra Watkins, Transporter Specialist.

    https://www.healthsystem.virginia.edu/Intranet/awards/Employeeofthemonth.cfm

    Guest Speaker Angela Davis Angela provided information on the Day of Service, which will be a part of the UVA President’s

    Inauguration week: http://www.virginia.edu/inauguration/ The Inauguration week will be April 13 th17, with the Day of Service taking place on April 16. Cavaliers Care of the Madison house is currently thin the process of seeking volunteer sites for the day of the 16:

    http://scs.student.virginia.edu/~madison/community/cavscaresite.html The next step will be for

    volunteers to have the opportunity to sign up for projects, either as a group or individually. The

    website to register to volunteer is: http://www.virginia.edu/inauguration/dayofservice.html More

    information about the volunteer opportunities is included in the attachment below.

    The Day of Service will start with a breakfast kickoff in which there will also be the opportunity to

    donate to a food drive at the kick off site (info on the food drive is provided in the attachment below).

    The groups will then work throughout the morning at various sites, and then have a celebration lunch.

    thThere are other ways that groups or individuals can participate without doing so on the day of the 16.

    Everyone is encouraged to think outside of the box for ways they can serve their community, whether

    it is something like a book drive, reading to the elderly, etc. For those that take on projects like these,

    the service can be registered at the Day of Service registration website, and will then be documented as

    TOPIC PRESENTER DISCUSSION OUTCOME/RESOLUTION

    service provided in relation to the Day of Service/President’s Inauguration.

    Food Drive.docVolunteer Opportunities.doc

    Senior Leadership Updates Jim Amato

    Jim provided a Health System update:

    ; Meetings should be taking place between all managers and employees regarding the changes

    in relation to FLSA (Fair Labor Standards Act)

    ; Patient Satisfaction: Team based approaches are currently being piloted

    ; This is a TJC (The Joint Commission) commission year, and a visit is expected

    ; CVC was very successful, and the MC exceeded this year’s goal. Over the last 10 years, UVA

    and MC employees have donated over 3.9 million dollars to the campaign.

    Question: Will there be an engagement survey this year?

    Answer: Roby Hunt from HR stated there will be a survey this year, and they are planning to use a new

    vendor that will allow them more flexibility in the frequency of the surveys.

    Old Business and concerns Tracy McFadden

    brought forward via email and Teresa Ideas were brought forward via email about Has been sent in for review.

    Culbertson things that could be done to enhance

    employee wellness, health and exercise.

     ; Walking clubs (routes through the

     hospital for late shift employees)

     ; Encourage people to take the stairs:

     paint murals in stairwell areas, signs

     by elevators to demonstrate calories

     burned by taking stairs, etc

     ; One up, two down campaign to

    TOPIC PRESENTER DISCUSSION OUTCOME/RESOLUTION

    encourage use of stairs

     ; Walking maps with distances of

     routes, for areas in and outside the

     hospital

     ; Small hotel type gyms throughout the

     hospital: staff could use badge to

     access the rooms that could include

     treadmills, bikes, free weights, etc

The covered walkway at the corner of the Claude When will the construction on the sidewalk

    Moore Med Ed Building which connects MR-5 to the between the South Garage and Jordan Hall be McLeod Hall Terrace will be completed 2/15/11. complete? (question via email)

Has been sent in for review. Further concerns about the quality of the food

     and service for evening meals.

    They have looked at the possibility and have Are there plans to have more than one PTO researched the option, but the decision was made not cashout? (question via email)

    to implement at this time.

The room is projected to be finished in approximately When will the nursing mother’s lounge that is

    3-4 months. to be located in the hospital be completed?

     (question via email)

    These concerns continue to be sent on to Anne Further concerns in regard to how the new Broccoli for review. Employees are encouraged to pharmacy and medical vendors are not

    also share their specific examples with Anne. appearing to offer the same coverage as the

     previous vendors. (question via email)

Service currently runs every 8 minutes between the Could an additional bus be added at 6:30 at

    stadium and the hospital, so at this time another the stadium, especially during the winter

    shuttle will not be added. Since the service is so months? The buses are often very crowded frequent, if a bus is full, the next bus isn’t too far and some employees have to wait for another

    TOPIC PRESENTER DISCUSSION OUTCOME/RESOLUTION

    bus. (question via email) behind. Although many would like the extra run, it

     would add an expense that is not budgeted.

     thUpdate re: the new stoplight at 11 St and The work is underway, with an estimated completion

    Main in April or May.

Further concerns about the hallway outside of Has been sent in for review.

    admissions being cold, as well as the area

    outside the eye clinic.

    Concern re: pedestrian safety at crosswalk at This is a city issue, and has been forwarded to the City Crispell and Roosevelt Brown. (question via Traffic Engineer.

    email)

     thUpdate: 11 Street is projected to be

    reopened in March.

    Update re: performance of South Garage There have been intermittent problems with the gates gates and the transponders. Both elements have reached

     the end of their useful lives, and therefore planned to

     be replaced in summer 2011. As the time approaches,

     permit holders will be contacted directly.

    Update re: cracked panels on bus shelters There is a comprehensive repair scheduled for all

     damaged shelters in the spring/summer.

    New Business Diane Hoffman

    Previous to the meeting concerns expressed Has been sent in for review.

    re: sidewalk from 1222/1224 to the hospital

    not being cleared of ice or snow on multiple

    occasions.

Question re: why is parking cheaper at The rates for Northridge and Fontaine were set

    TOPIC PRESENTER DISCUSSION OUTCOME/RESOLUTION

    Northridge and Fontaine, when they are often partially based on the fact that there is no shuttle that actually parking closer to their work than would allow them the opportunity to shuttle in from those that work at the hospital. UHall or Scott Stadium.

Questions regarding Republic Plaza parking, as Has been sent in for review.

    it is somewhat similar to Northridge and

    Fontaine in being offsite from the hospital and

    does not have a direct shuttle.

What is the definition of “close-in parking”? In the Health System area, close-in parking is defined

     by geographic boundaries: Wertland Street to the th north, 15 Street and Hospital Drive to the west, the

     leased Grove Street lot to the south and the railroad

     bridge on Main Street. Outside the Health System,

     close-in parking is defined by P&T and is related to

    parking supply, access to UTS, etc. Fontaine and

     Northridge are not considered close in because they

     are outside the definition of the Health System area

     and they do not have access to UTS. Therefore, the

     price was set by P&T at the commuter rate (not the

     close-in rate).

    Could a bus stop be added at Crispell and Lane If the door in question is located on Crispell Drive to enable employees to enter the hospital between the current helipad and the chiller plant--to

    from the back, rather than everyone having to establish a bus stop there, several parking spaces go to the stop across from the front of the would have to be eliminated which would be too hospital? premium a loss, especially considering the

     construction that is heading for this zone (ED, chiller

     plant). Fortunately, there is a bus stop on Lane

     outside of MR5. Employees can get off the bus and

     enter the hospital either through MR5 or Jordan.

    Could a covered or enclosed walkway be Has been sent in for review, however for the short

    TOPIC PRESENTER DISCUSSION OUTCOME/RESOLUTION

    considered for the area from South Garage to term it is suggested to exit the South Garage on foot

    the hospital? through the central stair tower and cross to the plaza

     between McLeod and the Medical Research Building.

     There is a plaza and in short order, an overhead cover

     that could minimize exposure to the elements.

    Could we provide a better mechanism for Has been sent in for review, and will be discussed at a

    patients to have a better idea of the costs of future EC meeting.

    certain procedures they are considering?

Guest Speaker Angela Taylor

    Angela provided information on Community Outreach opportunities.

    EmployeeCouncilCommSer.ppt

Guest Speaker Wendi Clure

    Wendi provided an EPIC and Project Management update.

    Employee Council Feb 10 2011 Epic update_PM.ppt

Adjournment The next meeting will be held March 10, 2011

    Present: Tracy McFadden (chair), Diane Hoffman (vice-chair), Teresa Culbertson (secretary), Megan Rowe, Joshua Gearhart, Peggy Dame, Diane Sampson, Cheryl Bell, Sue Cullen, Lisa Brown, Diane Spencer, Portia Harris, Judy Sanford, Lonnie Murray, Jon Howard, Lisa Durbin, Daphne Jung, Patricia Ross, Katie Anderson, Laura Pryor, Karen Luck, Emily Herndon, Wendy Steeves, Carolyn Farnoly, Bruce Jones, Kathleen Miesionczek, Alesia Grey, Denise Salzman, Morgan Taylor, Chryse Smith, Peter Simons, Shannon Todd, Lisa Stickley, Carole Havrila, Roby Hunt, Melissa Frederick, Susanna Brent, Erica Wheat, Jim Amato.

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