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14th December 2011 - Stotfold Town Council

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14th December 2011 - Stotfold Town Council14th

    MINUTES OF A MEETING OF THE RECREATION GROUNDS, PUBLIC LANDS AND LIGHTING COMMITTEE HELD THON WEDNESDAY 14 DECEMBER 2011 AT 7.15PM IN THE COUNCIL CHAMBER, SIMPSON CENTRE, STOTFOLD

Committee Members present: Mrs M Cooper (Chairman)

     Mrs S Bundock Mrs A Clarey

    B Collier B Dack

    S Hayes B Saunders

    L Stoter

Also present: Councillor S Dhaliwal, Paul Redwood Teasel, 1 member of the

    public and the Clerk

6485. APOLOGIES

     Apologies for absence were received on behalf of Councillors Cooper and Mrs Hyde.

6486. DISCLOSURE OF MEMBERS INTERESTS

     There were no disclosures of interests. Members were reminded that if at any time during the

    meeting they feel they have an interest in an item being discussed, they should declare it at that

    point.

6487. PUBLIC PARTICIPATION QUESTIONS, COMMENTS & RESPONSES

     There were no questions from the public present.

    1

    6488. CLERK’S REPORT FOR INFORMATION

     Minute 6477-09/11/11 A cantilever basket swing and a 3.3m climber has been ordered for

    ?11,000 from Play & Leisure. It will be installed on site at the Hitchin Road Recreation Ground in

    due course.

     Minute 6478-09/11/11 In the process of measuring and ordering a pedestrian gate for the

    triangular piece of land at Heron Way/Waters End, to be installed in due course.

     Minute 6480-09/11/11 Mr Summerfield has purchased the wooden strips to replace the top of the

    dividing section in the MUGA at a cost of ?87 and will be fixing shortly.

6489. TEASEL UPDATE REPORT

     Members were previously provided with an update from Paul Redwood on Teasel’s recent work and

    were asked to consider various funding and work requests. There is a total of ?1,500 available in the

    Centenary Wood/Teasel budget. A copy of the report is available on file.

     Resolved that:

    ; Put the request for further street lighting adjacent to the Mill car park on a

    future agenda.

    ; Add twice yearly spray of Kingfisher Way to Mr Summerfield’s weed spray route.

    ; The application for the Jubilee Tree pack has been successful ask Teasel to

    plant on Millennium Green.

    ; Approve request to erect 5 signs at entrances to Millennium Green to advise

    what it is and to ask people to pick up after their dogs. Artwork to be supplied

    by Geoff Hoile, and to be approved by the Committee.

    ; Request that Central Beds Council install x 3 dog waste bins at or near the

    following locations: 5 bar gate entrance to Millennium Green, entrance to 15/12/11

    Millennium Green by Arc Progress, close to the converted Chapel on Rook Tree

    Lane (opposite Home Close)

    ; Approve spend of ?1,500 available in budget as follows:

Item Location Number Unit cost Total (exc.

    Vat)

    Log and plank benches Mill Nature 4 ?80.00 ?320.00

    Reserve

    Signs A3 Millennium Green 5 ?124.00 ?620.00

    Commission for Millennium Millennium Green One-off ?150.00 ?150.00

    Green signs artwork

    Rakes All areas 8 ?15.41 ?123.28

    Combo safety helmet All areas 4 ?25.83 ?103.32

    Small tools All areas 8 Estimated cost ?183.40

    (loppers/spades/forks/ given of ?25 maximum

    secateurs

    TOTAL ?1,500

Works already carried out by Teasel were noted with thanks.

    6490. PUBLIC RIGHTS OF WAY FURTHER ACTION

     Following a meeting with Andrew Gwillam (Rights of Way Officer, Central Beds Council), Members were asked to consider further necessary action.

     Resolved that the actions in bold are undertaken:

    1. Managing SVC (Seasonal Vegetation Clearance) if there are any local

    2 farmers/parish contractors/volunteers that wish to do SVC and get paid for it

    this can be accommodated

    Wait until the Central Beds Council budgets are finalised to confirm that there

    will be funds available for this purpose

    2. Are there any extra routes that parishioners want cut this needs to be fed

    back to me from P3, walking groups or Rights of Way Wardens

    Set up a Warden Group with a Member of this Committee as the Council’s

    Public Rights of Way (ROW) Warden, one representative from Teasel and one

    from each of the two local walking groups Councillor Mrs Hyde is nominated

    as the Council’s ROW Warden subject to her agreement

    3. Infrastructure maintenance P3 should be able to liaise with Steve Halton (P3

    Officer) to work out local projects. If there are any local farmers/contractors

    that want to become maintainers of structures on a regular basis this will also

    be encouraged.

    Once Warden Group is set up, they are to approach local farmers/contractors

    for the above action

    4. Stotfold is stile free however there will be structures that could be improved

    e.g. wooden bridle bridges to culverts. He can give a stock that the warden

    could check/survey.

    Check if the stile on a footpath to Astwick is within Stotfold boundaries. Ask

    Andrew Gwillam to forward other structures information to the Warden

    Group for checking/survey

    5. Definitive Map & Statement review and maintenance

    Warden Group to go through the Definitive Map and Statement for

    consideration and feedback to this Committee and Andrew Gwillam

    6. Local Improvement Schemes P3/Warden Group/CBC Officer to look at the

    network and suggest farmers headland, permissive and even dedicated

    15/12/11

    improvement possibilities and their priority. CBC will pay for most but not all

    costs involved in bringing these various types of Access Improvements to

    fruition. Example mentioned at meeting extend footpath 26/20 along the

    surfaced Old Baldock Road to meet the A507.

    Andrew Gwillam to meet with Warden Group regarding this point

    7. Community Infrastructure Levy Feed local priorities into the forthcoming CIL

    (Community Infrastructure Levy) funds that will be drawn down

    Forward this task to the Town Enhancement Committee to co-ordinate

    priorities with other Committees

    Once the Warden Group is set up, Andrew Gwillam would like to meet with them to help co-

    ordinate further tasks highlighted above.

6491. TREE WORK

     Members considered a quote from Steve Dear Trees to raise crown on 14 Lime trees by 1 ? metres

    on The Green, clean epicormic basal shoots and remove all arisings from site - ?280 plus vat.

     Resolved that the quote from Steve Dear Trees for tree work detailed above in the

    sum of ?280 plus vat is accepted.

     6492. HIGHWAYS REPORT

     The Council’s Highways Representative, Councillor Mrs Bundock gave the following report:

     She has met with Emma Keynes, our Highways Area Technician and was introduced to the new

    Highways Area Steward, Chris Clarke, taking over from Jill Cross who is moving to Dunstable. She

    has also met with Jill Cross, Chris Clarke and Central Beds Councillor Brian Saunders to discuss

    highways matters in general. Our budget for highways maintenance is not being cut, and they are 3 looking for a more joined up approach to avoid multiple visits to make better use of the money

    available. There is no further news on works to Queen Street, nor on the enhancement works for

    High Street.

     The situation regarding drainage on High Street is improving, they have identified various problems

    which will be worked on in the next financial year.

     Discussion took place over areas where they might wish to consider finishing work, such as footways

    on The Avenue.

     Resolved that Emma Keynes is advised that half of the footways on The Avenue

    were surfaced, but there is still a section that needs finishing. Will this be carried

    out using next year’s budget?

     Emma Keynes now sends Central Beds Councillor Saunders a monthly email requesting details on

    any current problems or works that may need doing. A section will be included in future agendas

    under the item ‘General Work’ for this purpose – ‘Priority works for Highways’.

6493. CLEANING OF MUGA

     Members considered having the annual MUGA surface clean, and the quote from Anglia & Midland

    Sports Surfaces at a cost of ?490 plus vat to clean tennis court, ?594 plus vat for the football pitch

    side. This work is required as a health and safety matter.

     Resolved that the quote from Anglia & Midland Sports Surfaces for a total of ?1,084

    plus vat to clean the tennis court and football pitch in the MUGA is accepted.

15/12/11

6494. MUGA CCTV

     The Clerk advised that a company asked to quote for the MUGA cleaning work felt that the acrylic

    green sports pitch is past its best and it would be best to replace it. The Clerk recommended that

    this matter of CCTV is reconsidered again in the new year once the Council has decided where it is

    going with regard to future phasing for a leisure centre, and consideration is given as to whether the

    two new MUGA’s at the Land South of Stotfold will have an effect on the level of our paying MUGA

    users. She also recommended therefore that the CCTV system remains as it is, with the problem

    with two cameras being resolved, and any consideration of CCTV options are undertaken once a

    review of the future of the MUGA facility has been carried out. Two quotes for digital CCTV systems

    and repairs to the cameras were previously circulated to Members.

     Resolved that the MUGA CCTV system is left as it is until a complete review of the

    future of the MUGA is carried out. The problem with the two non-functioning

    cameras is to be resolved by the current MUGA CCTV service provider.

6495. LITTER HOTSPOTS AROUND THE TOWN

    Resolved that the following is reported to Central Beds Council:

    ; Rubbish in the ditch on Taylor’s Road between the former Motorola site and the st1 bend reported at last meeting.

6496. FAULTY LIGHTING

    Resolved that the following is reported to Highways:

    ; Column no. 1 Hitchin Road, outside the Methodist Church is still not working.

6497. GENERAL WORK 4

     A query was raised over whether there is a requirement for trees on the Land South of Stotfold

    boundary with Pix Brook backing on to Hazel Grove to be retained, or replaced if cut down due to

    disease. This follows recent work to remove a tree on the Land South of Stotfold site, to the rear of

    a property on Hazel Grove which was diseased/dead/dangerous.

    Resolved that

    ; The landscape plans for the Land South of Stotfold site will be checked to see if

    the boundary trees were to be retained, or replaced. The River Ivel Drainage

    board will be asked if they know anything about this work.

    ; A Lime tree in Walnut Close has recently had some severe lopping work, do the

    Trees department at Central Beds Council know anything about this?

    ; A letter is to be sent to the occupiers of 20 Grange Drive to respectfully request

    that they trim the lower branches of the tree in their property which is

    overhanging the footway. This is now a busy walking route to the new Roecroft

    School.

    ; Report to Highways x 2 large potholes in the footpath between the Vicarage

    and the Roecroft Centre on Church Road.

6498. ITEMS FOR INFORMATION PURPOSES ONLY

     There were no items for information.

    There being no further relevant business the meeting was declared closed at 8.26pm

    CHAIRMAN DATED

    15/12/11

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