MINUTES OF A MEETING OF THE RECREATION GROUNDS, PUBLIC LANDS AND LIGHTING COMMITTEE HELD THON WEDNESDAY 14 DECEMBER 2011 AT 7.15PM IN THE COUNCIL CHAMBER, SIMPSON CENTRE, STOTFOLD
Committee Members present: Mrs M Cooper (Chairman)
Mrs S Bundock Mrs A Clarey
B Collier B Dack
S Hayes B Saunders
Also present: Councillor S Dhaliwal, Paul Redwood – Teasel, 1 member of the
public and the Clerk
Apologies for absence were received on behalf of Councillors Cooper and Mrs Hyde.
6486. DISCLOSURE OF MEMBERS INTERESTS
There were no disclosures of interests. Members were reminded that if at any time during the
meeting they feel they have an interest in an item being discussed, they should declare it at that
6487. PUBLIC PARTICIPATION – QUESTIONS, COMMENTS & RESPONSES
There were no questions from the public present.
6488. CLERK’S REPORT FOR INFORMATION
Minute 6477-09/11/11 – A cantilever basket swing and a 3.3m climber has been ordered for
?11,000 from Play & Leisure. It will be installed on site at the Hitchin Road Recreation Ground in
Minute 6478-09/11/11 – In the process of measuring and ordering a pedestrian gate for the
triangular piece of land at Heron Way/Waters End, to be installed in due course.
Minute 6480-09/11/11 – Mr Summerfield has purchased the wooden strips to replace the top of the
dividing section in the MUGA at a cost of ?87 and will be fixing shortly.
6489. TEASEL UPDATE REPORT
Members were previously provided with an update from Paul Redwood on Teasel’s recent work and
were asked to consider various funding and work requests. There is a total of ?1,500 available in the
Centenary Wood/Teasel budget. A copy of the report is available on file.
; Put the request for further street lighting adjacent to the Mill car park on a
; Add twice yearly spray of Kingfisher Way to Mr Summerfield’s weed spray route.
; The application for the Jubilee Tree pack has been successful – ask Teasel to
plant on Millennium Green.
; Approve request to erect 5 signs at entrances to Millennium Green to advise
what it is and to ask people to pick up after their dogs. Artwork to be supplied
by Geoff Hoile, and to be approved by the Committee.
; Request that Central Beds Council install x 3 dog waste bins at or near the
following locations: 5 bar gate entrance to Millennium Green, entrance to 15/12/11
Millennium Green by Arc Progress, close to the converted Chapel on Rook Tree
Lane (opposite Home Close)
; Approve spend of ?1,500 available in budget as follows:
Item Location Number Unit cost Total (exc.
Log and plank benches Mill Nature 4 ?80.00 ?320.00
Signs A3 Millennium Green 5 ?124.00 ?620.00
Commission for Millennium Millennium Green One-off ?150.00 ?150.00
Green signs artwork
Rakes All areas 8 ?15.41 ?123.28
Combo safety helmet All areas 4 ?25.83 ?103.32
Small tools All areas 8 Estimated cost ?183.40
(loppers/spades/forks/ given of ?25 maximum
Works already carried out by Teasel were noted with thanks.
6490. PUBLIC RIGHTS OF WAY – FURTHER ACTION
Following a meeting with Andrew Gwillam (Rights of Way Officer, Central Beds Council), Members were asked to consider further necessary action.
Resolved that the actions in bold are undertaken:
1. Managing SVC (Seasonal Vegetation Clearance) – if there are any local
2 farmers/parish contractors/volunteers that wish to do SVC and get paid for it
this can be accommodated
Wait until the Central Beds Council budgets are finalised to confirm that there
will be funds available for this purpose
2. Are there any extra routes that parishioners want cut – this needs to be fed
back to me from P3, walking groups or Rights of Way Wardens
Set up a Warden Group with a Member of this Committee as the Council’s
Public Rights of Way (ROW) Warden, one representative from Teasel and one
from each of the two local walking groups – Councillor Mrs Hyde is nominated
as the Council’s ROW Warden subject to her agreement
3. Infrastructure maintenance – P3 should be able to liaise with Steve Halton (P3
Officer) to work out local projects. If there are any local farmers/contractors
that want to become maintainers of structures on a regular basis this will also
Once Warden Group is set up, they are to approach local farmers/contractors
for the above action
4. Stotfold is stile free – however there will be structures that could be improved
e.g. wooden bridle bridges to culverts. He can give a stock that the warden
Check if the stile on a footpath to Astwick is within Stotfold boundaries. Ask
Andrew Gwillam to forward other structures information to the Warden
Group for checking/survey
5. Definitive Map & Statement – review and maintenance
Warden Group to go through the Definitive Map and Statement for
consideration and feedback to this Committee and Andrew Gwillam
6. Local Improvement Schemes – P3/Warden Group/CBC Officer to look at the
network and suggest farmers headland, permissive and even dedicated
improvement possibilities and their priority. CBC will pay for most but not all
costs involved in bringing these various types of Access Improvements to
fruition. Example mentioned at meeting – extend footpath 26/20 along the
surfaced Old Baldock Road to meet the A507.
Andrew Gwillam to meet with Warden Group regarding this point
7. Community Infrastructure Levy – Feed local priorities into the forthcoming CIL
(Community Infrastructure Levy) funds that will be drawn down
Forward this task to the Town Enhancement Committee to co-ordinate
priorities with other Committees
Once the Warden Group is set up, Andrew Gwillam would like to meet with them to help co-
ordinate further tasks highlighted above.
6491. TREE WORK
Members considered a quote from Steve Dear Trees to raise crown on 14 Lime trees by 1 ? metres
on The Green, clean epicormic basal shoots and remove all arisings from site - ?280 plus vat.
Resolved that the quote from Steve Dear Trees for tree work detailed above in the
sum of ?280 plus vat is accepted.
6492. HIGHWAYS REPORT
The Council’s Highways Representative, Councillor Mrs Bundock gave the following report:
She has met with Emma Keynes, our Highways Area Technician and was introduced to the new
Highways Area Steward, Chris Clarke, taking over from Jill Cross who is moving to Dunstable. She
has also met with Jill Cross, Chris Clarke and Central Beds Councillor Brian Saunders to discuss
highways matters in general. Our budget for highways maintenance is not being cut, and they are 3 looking for a more joined up approach to avoid multiple visits to make better use of the money
available. There is no further news on works to Queen Street, nor on the enhancement works for
The situation regarding drainage on High Street is improving, they have identified various problems
which will be worked on in the next financial year.
Discussion took place over areas where they might wish to consider finishing work, such as footways
on The Avenue.
Resolved that Emma Keynes is advised that half of the footways on The Avenue
were surfaced, but there is still a section that needs finishing. Will this be carried
out using next year’s budget?
Emma Keynes now sends Central Beds Councillor Saunders a monthly email requesting details on
any current problems or works that may need doing. A section will be included in future agendas
under the item ‘General Work’ for this purpose – ‘Priority works for Highways’.
6493. CLEANING OF MUGA
Members considered having the annual MUGA surface clean, and the quote from Anglia & Midland
Sports Surfaces at a cost of ?490 plus vat to clean tennis court, ?594 plus vat for the football pitch
side. This work is required as a health and safety matter.
Resolved that the quote from Anglia & Midland Sports Surfaces for a total of ?1,084
plus vat to clean the tennis court and football pitch in the MUGA is accepted.
6494. MUGA CCTV
The Clerk advised that a company asked to quote for the MUGA cleaning work felt that the acrylic
green sports pitch is past its best and it would be best to replace it. The Clerk recommended that
this matter of CCTV is reconsidered again in the new year once the Council has decided where it is
going with regard to future phasing for a leisure centre, and consideration is given as to whether the
two new MUGA’s at the Land South of Stotfold will have an effect on the level of our paying MUGA
users. She also recommended therefore that the CCTV system remains as it is, with the problem
with two cameras being resolved, and any consideration of CCTV options are undertaken once a
review of the future of the MUGA facility has been carried out. Two quotes for digital CCTV systems
and repairs to the cameras were previously circulated to Members.
Resolved that the MUGA CCTV system is left as it is until a complete review of the
future of the MUGA is carried out. The problem with the two non-functioning
cameras is to be resolved by the current MUGA CCTV service provider.
6495. LITTER HOTSPOTS AROUND THE TOWN
Resolved that the following is reported to Central Beds Council:
; Rubbish in the ditch on Taylor’s Road between the former Motorola site and the st1 bend – reported at last meeting.
6496. FAULTY LIGHTING
Resolved that the following is reported to Highways:
; Column no. 1 – Hitchin Road, outside the Methodist Church is still not working.
6497. GENERAL WORK 4
A query was raised over whether there is a requirement for trees on the Land South of Stotfold
boundary with Pix Brook backing on to Hazel Grove to be retained, or replaced if cut down due to
disease. This follows recent work to remove a tree on the Land South of Stotfold site, to the rear of
a property on Hazel Grove which was diseased/dead/dangerous.
; The landscape plans for the Land South of Stotfold site will be checked to see if
the boundary trees were to be retained, or replaced. The River Ivel Drainage
board will be asked if they know anything about this work.
; A Lime tree in Walnut Close has recently had some severe lopping work, do the
Trees department at Central Beds Council know anything about this?
; A letter is to be sent to the occupiers of 20 Grange Drive to respectfully request
that they trim the lower branches of the tree in their property which is
overhanging the footway. This is now a busy walking route to the new Roecroft
; Report to Highways – x 2 large potholes in the footpath between the Vicarage
and the Roecroft Centre on Church Road.
6498. ITEMS FOR INFORMATION PURPOSES ONLY
There were no items for information.
There being no further relevant business the meeting was declared closed at 8.26pm