DOC

HOW TO REQUEST DONATIONS FROM LOCAL BUSINESSES

By Danny Robinson,2014-07-09 07:34
9 views 0
HOW TO REQUEST DONATIONS FROM LOCAL BUSINESSES

    How to Request

    Donations from Local Businesses

Many event types require donations from local businesses either as door prizes,

    bag stuffers or, as is the case for the Hair Event, to be part of the event’s

    entertainment.

However, as owners of two local businesses, a restaurant and a ―Soulutions‖

    retail store, my husband and I are approached almost every day by some group or organization looking for a donation. Simultaneously, we are acutely aware of the difficulty of making a profit.

    For example, I was recently in a Wal-Mart and was looking at some of the office supplies. Being familiar with our wholesale prices, I was shocked to find that Wal-Mart sells some products for less than we can buy them at wholesale. (In other words, according to the business plan, we need to double the wholesale price to come up with our retail priceat which point we are able to pay for our

    building, staff and other overhead expenses.)

Staying in business is hard! It looks easy, fun, and financially flush but it’s

    actually quite a challenge. One month, early in our restaurant-ownership experience, we neglected to raise our prices in time and we lost more money in that one month than we had made in the nine previous months all put together! It’s tough!

    That is why I encourage you to approach local businesses with both respect and reciprocal value. They owe you nothing, yet all of them make at least some donations each year.

    Many large businesses make it a policy to donate (at least something) to local charities who ask. As small business owners, our margins do not allow us to say ―yes‖ to every charity, just because they ask. It is our policy to donate to those

    who speak with us directly: We feel that if you care enough to come in person, we want to donate to your cause if we are able.

    Having said all this, there are two letters that will help you: Most businesses need some type of written request in order to cooperate.

    The first letter can be sent in advance of a phone call or personal visit while the second should be used as a follow-up to a phone call or personal visit. Personalize these letters and you are ready to go!

    Copyright @ Marnie Swedberg ~ www.EventPlannersFriend.com

Remove this line: This is the letter to send in advance of a personal call or visit.

[Your Name]

    [Church Name]

    [Address]

    [City, State Zip]

[Date]

To Whom It May Concern:

    [Church Name], a non-profit organization, is planning a [Name of Event] to be held on [Date of Event], and we would like to request your support.

    First let me tell you a little about our church. We have been serving this community since [Year] and currently have [Number] of regular attendees. In addition to providing hope and help to those who participate with us on a regular basis, we also extend service out into the community by [list any services your church provides that would be valued by non-Christians while avoiding all of the services you provide which would only be appreciated by someone with a Christian perspective].

    To find out more about [Church’s Name], feel free to visit our website at [URL] or contact our pastor, [Pastor’s Name], at [Direct Telephone Number].

    As part of our [Name of Event], we will be offering [list items that are relevant to this vendor and how each item would be usedas prizes]. We are requesting

    [list the specific item]. As a thank you for your donation, we will acknowledge you during our event and add your business name to the list of donors in our program.

    Thank you for considering our request. If you have any questions feel free to contact me at [Your Telephone Number] or [Your Personal Email].

Sincerely,

[Your Name]

    [Your Title]

Remove this line: This is the letter to send after a personal call or visit.

[Your Name]

    [Church Name]

    [Address]

    [City, State Zip]

[Date]

Dear [Name of Contact],

Thank you for speaking with me [Day of Week] about [Church Name]’s [Name of

    Event] to be held on [Date of Event]. We are a non-profit organization and we appreciate your willingness to support this cause.

    Our church has been serving this community since [Year] and currently have [Number] of regular attendees. In addition to providing hope and help to those who participate with us on a regular basis, we also extend service out into the community by [list any services your church provides that would be valued by non-Christians while avoiding all of the services you provide which would only be appreciated by someone with a Christian perspective].

    To find out more about [Church’s Name], feel free to visit our website at [URL] or contact our pastor, [Pastor’s Name], at [Direct Telephone Number].

    As we discussed, as part of our [Name of Event], we will be offering [list items that are relevant to this vendor and how each item would be usedas prizes].

    We are requesting [list the specific item]. As a thank you for your donation, we will acknowledge you during our event and add your business name to the list of donors in our program.

    Thank you for considering our request. If you have any questions feel free to contact me at [Your Telephone Number] or [Your Personal Email].

Sincerely,

[Your Name]

    [Your Title]

Report this document

For any questions or suggestions please email
cust-service@docsford.com