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Tender_Document - National Institute of Fashion Technology

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Tender_Document - National Institute of Fashion TechnologyTend

    National Institute of Fashion Technology, Rae Bareli Centre

    (Ministry of Textiles, Govt. of India)

    NIFT Campus, Doorbhash Nagar,

    Rae Bareli 229010

    9380(01)/Pur./NIFT-RB/Furniture/2012 Date: 02.05.2012

    Notice Inviting Tender for Furniture items

     National Institute of Fashion Technology (NIFT) invites sealed Tenders under two

    Bid systems for supply Furniture items at NIFT Rae Bareli centre. The

    tender notification can also be downloaded from the website

    www.nift.ac.in/raebareli”. The specifications are mentioned in Annexure

    B (Sketch/Drawing of the concerned items are also attached).

    The tender bids duly filled in all respect enclosing necessary documents may be

    addressed to The Director, National Institute of Fashion Technology, Rae Bareli

    Centre, Doorbhash Nagar, Rae Bareli 229 010 so as to reach on or before on

    25.05.2011 (Friday) till 16:00 hrs OR the tender may be dropped in Tender

    Box placed at reception of NIFT Rae Bareli Centre. The Technical bid will be opened

    on the same date 16:30 hrs on 25.05.2011 (Friday) at NIFT Rae Bareli Centre

    in the presence of tenderer who may wish to be present, either by themselves or

    through their authorized representatives.

     The technically qualified bidders will be intimated through phone/email. Last date for receipt of tender: up to 16:00 hrs on 25.05.2012 (Friday)

    Date of opening of Technical Bid: at 16:30 hrs on 25.05.2012 (Friday)

    Earnest Money Required: As per “Annexure B” (Required for quoted items only)

    Date of opening of Financial Bid: The opening date of price bid shall be

    intimated through phone/email to the bidders whose offers have technically qualified.

     Purchase Officer

    1

    SIGNATURE OF TENDERER

    National Institute of Fashion Technology, Rae Bareli Centre

    NIFT Campus, Doorbhash Nagar,

    Rae Bareli 229010

    1. The tender shall be submitted in two separate sealed envelopes, one for the technical bid

    (as per Annexure „A‟ & „B‟ enclosed) and one for the financial bid (as per Annexure „C

    enclosed) which should be clearly super scribed on the envelopes. Both sealed envelopes

    (i.e. Technical Bid and Financial Bid)should be submitted in another sealed envelope

    superscribed with “Quotes for Furniture Items at NIFT Rae Bareli Centre”.

    2. The tender should accompany an Earnest Money Deposit (EMD) in form of Demand

    Draft/FDR drawn in favour of NIFT, payable at Rae Bareli & should be valid for a period

    of 6 months. Tenders received without prescribed earnest money shall not be considered.

    The Earnest money shall be returned to unsuccessful bidders within 15 to 20 days after

    finalization of the tender.

    3. EMD of successful bidder will be converted into Security deposit and will be returned

    back on receipt of performance security or after successful delivery of the ordered items. 4. Tender shall be submitted in official tender form only. If submitted in any other form the

    same shall be summarily rejected. No paper shall be detached from the tender. 5. The rates may be quoted FOR NIFT, Rae Bareli Centre. The rates shall be inclusive all

    taxes & duties including VAT, packing, loading, unloading material, labour,

    transportation etc. completed for the supply/work. The rates quoted should be on the

    basis of free delivery to the NIFT Rae Bareli.

    6. The quoted price should be valid for at least 3 months or more from the date of opening

    of the tender. In case of successful tenderer, rates quoted shall be valid for the entire

    period till the supplies are completed.

    7. Tender shall be accompanied by the relevant documents including the following:

    (i) Tender documents duly completed and signed but without indicating the rates

    (ii) Certificate in support of experience for having undertaken this kind of business

    along with list of organizations where the supplier is currently providing/has

    provided (in preceding years) similar items covered in the tender.

    (iii) Copy of VAT/CST/LST/ Firm Registration

    (iv) Copy of the PAN no. of the Firm

    8. National Institute of Fashion Technology reserves the right to accept or reject any or all

    the offers either fully or partly without assigning any reasons.

    9. The full and final payment shall be made after satisfactory delivery and acceptance of

    goods at NIFT Rae Bareli on the basis of certification by the concerned official. 10. The financial bids of the qualified tenderer will only be opened. Correction if any must be

    attested.

    11. The supplier shall ensure that he himself or his authorized representative is available for

    proper handing over the supplies/consignments at NIFT Rae Bareli.

    12. In case L-1 is more than one, then the decision of NIFT will be final.

    13. Conditional Bids/ Vague offers like “Duties as applicable” shall not be considered.

    14. The after sales service and comprehensive warranty should be valid for at least 1 year

    free of cost.

    15. For all items the Transit Insurance Coverage shall be at the cost of the vendor & his

    responsibility shall be up to FOR Destination i.e. Centre/Place of installation. 16. A prototype of each furniture is to be fabricated by the agency to whom work order is

    awarded, for approval, prior to replication in bulk/required quantities for supply in

    stipulated time frame.

    17. The supplier to whom order will be placed have to submit the Performance security (i.e.

    5% of the value of contract/items) in the form of Demand Draft/FDR/BG drawn in

    favour of NIFT, payable at Rae Bareli & should be valid for a period of 65 days beyond

    the date of completion of all contractual obligations of the supplier. Else 5% amount of

    the value of the contract shall be retained from the final bill of the supplier as a

    performance security which will be released after 65 days beyond the date of completion

    of all contractual obligations of the supplier.

    18. For all items, the bidders are advised to visit and see the sample at NIFT Rae

    Bareli centre for quality, material, dimension, weight and other parameters and

    quote accordingly. In case supplies are not as per sample/specification, the

    Purchase Order shall be cancelled at the risk and cost of the firm.

    2

    SIGNATURE OF TENDERER

     Annexure „A‟

    TECHNICAL BID

    1. Name of the Agency............................................................................................

    2. Name of the authorized person (who signs on the tender

    document)…………………………………………………………………………………………

    3. Address of the Agency........................................................................................

    4. Phone No. ......................... (Mob.)........................Fax........................................

    Eligibility Criteria for Selection:

    Sl. Particulars Proof Required

    No

    1. Copy of VAT/CST/LST/Firm Registration Registration no:

    Validity up to:

2. Copy of the PAN no. of the Firm PAN No…………

    3. The specification of items is required as per Schedule of

    Quantity mentioned at Annexure “B”, of the Technical

    Bid.

    4. List of clients/companies to whom similar Copy of the

    items/Furniture items supplied during preceding order/experience to be years along with orders

    attached

    5. Required Earnest Money deposit EMD DD/FDR No.:

     (in the form of DD or FDR)

    Amount:

6. Any other related document which they wish to

    submit

Seal of the Company/Firm:

    3

    SIGNATURE OF TENDERER

    Annexure „B‟

    Schedule of Quantity

9380(01)/Pur./NIFT-RB/Furniture/2011

    EMD Required S. Item Specification Qty

    (In RS.) No

    .

    02 1. Pattern 5.5ft (L) x 4ft(W)x 3ft(H)

    Making 5/8 inch Ply wood sheet,

    Table Bidding Patti- 7/8 inch.

    (with Sag Wood 800/-

     grey kota Grey kota stone- with thickness 0.50

    stone inches -0.75 inches

    top) (Detailed specification is to be referred as

    per drawing of the table enclosed)

    Fabrication of size 30”(L) x 24”(W) x 29(H) 19mm 30 2. Art comml board BWP, Termite resistant National/Duro Table laminated with 1.5mm thick equivalent lamination

    with 25mm x 22mm teak wood moulding. Top

    supported on 25mm x 25mm MS square hollow CRC 2400/-

    tube 18G thickness 0.82Kg/m base and legs with H

    section footrest level support. Drawer: A .8mm dia

    round MS.

    (sketch of table is attached)

    Fabrication and supply of injection moulded single 30 3. Student unit, PVC seat (good quality) with low back stool Stool screwed to MS pipe 20 mm dia,

    14 gauge of length, 18 & 28 cms and welded to MS

    plate 16 cm length X 7cm width X 6mm thickness

    welded to square threaded central strut- MS round bar

    dia 21mm x 30 cm (L) running within box nut bush 1200/- type top dia 31 mm, Bottom dia 27 mm welded on

    powder coated MS tubular pipe of 30 mm dia and 16G

    thickness for rotational movement and for height

    adjustability, supported on four legs of 25 mm dia in

    18G thickness, tied by 20mm dia.

    14G MS structure and with PVC shoes at the ends.

    (Photograph of stool is attached).

Declaration: We hereby confirmed that the items quoted by us are as per the

    specifications mentioned above.

Name of the Company/Firm:

    Seal of the Company/Firm:

    4

    SIGNATURE OF TENDERER

    Annexure „B‟

    Price Bid

9380(01)/Pur./NIFT-RB/Furniture/2011 Date:

    S. Item Specification QtRate Total Noy Amount . (In Rs.) (In Rs.)

    5.5ft (L) x 4ft (W)x 3ft (H) 02 1. Pattern 5/8 inch Ply wood sheet, Making Bidding Patti- 7/8 inch. Table Sag Wood (with Grey kota stone- with thickness 0.50 inches -

    0.75 inches grey kota

    (Detailed specification is to be referred as stone per drawing of the table enclosed) top)

    Fabrication of size 30”(L) x 24”(W) x 29(H) 30 2. Art 19mm comml board BWP, Termite resistant Table National/Duro laminated with 1.5mm thick

    equivalent lamination with 25mm x 22mm teak

    wood moulding. Top supported on 25mm x

    25mm MS square hollow CRC tube 18G

    thickness 0.82Kg/m base and legs with H

    section footrest level support. Drawer: A .8mm

    dia round MS.

    Fabrication and supply of injection moulded 30 3. Student single unit, PVC seat (good quality) with low Stool back stool screwed to MS pipe 20 mm dia,

    14 gauge of length, 18 & 28 cms and welded to

    MS plate 16 cm length X 7cm width X 6mm

    thickness welded to square threaded central

    strut- MS round bar dia 21mm x 30 cm (L)

    running within box nut bush type top dia 31

    mm, Bottom dia 27 mm welded on powder

    coated MS tubular pipe of 30 mm dia and 16G

    thickness for rotational movement and for height

    adjustability, supported on four legs of 25 mm

    dia in 18G thickness, tied by 20mm dia.

    14G MS structure and with PVC shoes at the

    ends.

Name of the Authorized Signatory:

    Contact No.:

Name of the Company/Firm:

    Seal of the Company/Firm:

    5

    SIGNATURE OF TENDERER

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