DOC

To access or change Bill Gates' style sheet for report in Word -- or ...

By Crystal King,2014-07-09 03:42
7 views 0
To access or change Bill Gates' style sheet for report in Word -- or ...

To access or change Bill Gates’ style sheet in Word -- or create your own!

    [Based on Word 2003 on a PC; advice available for Macintosh -- just ask.]

To access Bill’s style sheets

    Go to Format menu and pull down to Styles and Formatting. A pane opens on the right side of the document.

    To apply a style that Bill formatted for you, click in the paragraph to format and then click the style. Voila.

Hate Bill’s belief in predetermination? Change those styles. Be bold. Or not. You decide.

To change Bill’s style sheets

    Go to Format menu and pull down to Styles and Formatting. A pane opens on the right side of the document.

    You can change the default font by changing the Normal style. Use a serif font like Garamond or Times New Roman for the body copy of A report. This is Garamond. Serifs are the little tails on the letters; they make the type easier to read on paper.

Click on the ? to the right of the style you want to change. Heading 1 for example.

    Pull down to Modify. On the Line and Page Breaks tab, click keep lines together and keep with next.

On the indents and spacing tab: Pick the font, type size and style you want.

    Then, to pick the space above and below the header, click on format and pull down to Paragraph. Put some space before the paragraph and less space below it. Arial bold 14-point type with 24 points of space above and 6 points of space below: an excellent choice for Heading 1.

    Suggestions - Heading 1 should be 14-16 points, bold. Heading 2 should be 12-14 points italic. Bold underlining or italic underling are generally redundant.

Don’t see a Bill Gates style sheet?

    If you’ve inserted a table of contents, a footnote or something else, you likely need to tell Bill you want to see the style for that.

    To do that, at the bottom of the styles pane it says Show: and then probably says Available styles. Pull down to Custom. Then check the styles you want to see in the styles pane, including TOC 1 and TOC 2, footnote, endnote, etc. Uncheck the styles you don’t want listed. In the Available styles box you may need to change the dropdown menu under Category to All styles.

To create your own sense of style

    Format some type the way you want it to be. For example, the title of a table could be in 12 point bold Arial, kept with the next paragraph, with 12 points of space before and 3 points of space after:

    Arial 12 pt bold centered, 9 pts above and 3 below is very nice

    This body copy style is 12-point Bodoni with 15 points of paragraph spacing (aka leading) and 15 points of white space below the paragraph. This body copy style is 12-point Bodoni with 15 points of paragraph spacing (aka leading) and 15 points of white space below the paragraph. This body copy style is 12-point Bodoni with 15 points of paragraph spacing (aka leading) and 15 points of white space below the paragraph. The Normal style is 12-point Garamond with no space above or below.

    Once the type is formatted the way you want it to look, click in the paragraph and click on the New Style button in the Styles and Formatting pane. Give it a name that tells you its function.

    Alternatively, you can update one of the existing styles (such as Caption or Heading 1). Click in the newly formatted paragraph and then select the dropdown menu for the style you want to change; the dropdown appears when you roll your mouse over it. Pull down to Update to Match Selection. This will change the style throughout the document.

For the titles of figures and tables

    To help keep these instructions consistent, we suggest you use the Caption style for the titles of figures and tables.

To format the Caption style (the style for titles of figures and tables)

    Go to Format menu and pull down to Styles and Formatting. A pane opens on the right side of the document.

    On the top of the pane, the word Caption should appear in a white box. Click on it and use the pull down menu to go to modify. Change the font to something bold and consistent with the rest of the reports fonts. Centering figures and tables on the page is best, so also select center for the type alignment. Then, click the format button and pull down to Paragraph. On the Line and Page Breaks tab, keep lines together and keep with next. On the Indents and Spacing Tab, feel free to add some creative white space above and below the title. Click OK. Click OK again.

    Arial 12 pt bold centered, 9 pts above and 3 below is very nice

    If the style is applied to only part of the caption, click in the caption, click Clear Formatting in the style sheet and then click Caption in the style sheet. Repeat as necessary.

To have the Caption style show up in the list in the formatting pane, at the bottom

    of the pane, change Available Styles to Custom styles. Under category, make sure All Styles is selected. Check Caption.

Report this document

For any questions or suggestions please email
cust-service@docsford.com