Thank you for your interest in collecting donations to benefit American Red Cross Disaster Relief. This letter serves as an agreement between _____________________________________________________
(Name of business, school, community group, etc.) (hereinafter referred to as “you” or “your”) and The American National Red Cross (“Red Cross”) for the
purpose of setting forth the terms and conditions of our relationship with respect to the fundraising program described below.
1. All fundraising materials must include the following information:
“You can help people affected by disasters like the Japan Earthquake and Pacific Tsunami, as well as
countless crises at home and around the world, by making a donation to support American Red Cross
Disaster Relief. Your gift enables the Red Cross to prepare for and provide shelter, food, emotional
support and other assistance in response to disasters.”
2. You agree to provide Donors the opportunity to donate money to the Red Cross (“Donations”). You
agree to collect Donations from Donors and forward one hundred percent (100%) of the Donations to
the Red Cross. You agree to combine all Donations collected and, within ten (10) days after the Term,
transmit the Donations by check and in one lump sum to the following address:
American Red Cross
105 Gano St.
Providence, RI 02906
3. You agree to pay all costs associated with collecting and transmitting to Red Cross the Donations.
You also agree to pay all costs associated with developing and printing promotional and marketing
material for the fundraising program authorized hereunder (“Materials”), and you further agree that
you will designate the beneficiary of the fundraising program as “American Red Cross.” You agree
that before you use, publish, disseminate or display the Materials, you will obtain written approval of
the Materials by Deborah Ashe, Director of Development at the Red Cross. You agree to include the
following disclaimer on all Materials: “The American Red Cross name is used with its permission,
which in no way constitutes an endorsement, express or implied, of any product, service, company,
individual or political position.” You also agree to include the following contact information on all
Materials: “For more information about the American Red Cross, please call 1-800 HELP NOW or
4. For a period of one (1) year after the Term, Red Cross may, upon fifteen (15) days prior notice to you,
inspect and audit your financial records and bookkeeping with respect to all funds collected under this
5. YOU REPRESENT AND WARRANT THAT YOU WILL FORWARD TO THE RED CROSS ONE
HUNDRED PERCENT (100%) OF THE DONATIONS. You shall indemnify, defend and hold Red
Cross harmless, including its chartered units, and its directors, officers, employees, agents and
volunteers from and against any and all suits, claims, demands, liabilities, damages, costs and
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expenses (including reasonable attorneys’ fees) arising out of or relating in any way to your business
and the fundraising activities authorized hereunder.
6. You agree to comply with all federal, state and local charitable solicitation statutes, regulations and
ordinances that affect or apply to you and the fundraising activities authorized hereunder.
7. If it is reasonable and customary for the Donors to expect an acknowledgement of their Donations
collected under the fundraising activities authorized hereunder, you will either (i) provide to each
individual Donor written documentation that acknowledges the Donor’s contribution, or (ii) provide
individual Donor and donation information (including, Donor name, address and amount of
contribution) to Red Cross for the purpose of Donor acknowledgement. For each contribution of
$250.00 or more by an individual Donor, you agree to (i) provide to such individual Donor written
documentation that acknowledges the Donor’s contribution, or (ii) provide individual Donor and
donation information (including, Donor name, address and amount of contribution) to Red Cross for
the purpose of Donor acknowledgement.
8. You agree that any tax credit accrues to the original donor and not to you as a third party conveyor of
9. You agree that you shall not assign, subcontract or in any way transfer any of the obligations, duties
or responsibilities under this Letter Agreement without the prior written permission of Red Cross.
10. Either party to this Letter Agreement may terminate this Letter Agreement at its convenience. In the
event of termination, all funds collected subject to this Letter Agreement must be remitted as
11. This Letter Agreement constitutes the entire agreement and understanding between you and
Red Cross with regard to the subject matter hereof and no amendment, modification or waiver of any
of the terms or conditions herein shall be valid unless in a writing signed by both you and an
authorized representative of Red Cross.
Once again, we thank you for your commitment to collect donations to support American Red Cross Disaster Relief. To demonstrate your agreement to the terms and conditions of this Letter Agreement, please sign below as indicated and return the signed copy to me.
Very truly yours,
Director of Development
Amerian Red Cross, RI Chapter
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I AGREE TO THE TERMS AND CONDITIONS OF THIS LETTER AGREEMENT.
______________________________________ Printed Name