DOC

Thank you for your interest in collecting donations to benefit ...

By Brandon Reed,2014-07-09 03:29
6 views 0
Thank you for your interest in collecting donations to benefit ...

    Thank you for your interest in collecting donations to benefit American Red Cross Disaster Relief. This letter serves as an agreement between _____________________________________________________

     (Name of business, school, community group, etc.) (hereinafter referred to as “you” or “your”) and The American National Red Cross (“Red Cross”) for the

    purpose of setting forth the terms and conditions of our relationship with respect to the fundraising program described below.

1. All fundraising materials must include the following information:

    You can help people affected by disasters like the Japan Earthquake and Pacific Tsunami, as well as

    countless crises at home and around the world, by making a donation to support American Red Cross

    Disaster Relief. Your gift enables the Red Cross to prepare for and provide shelter, food, emotional

    support and other assistance in response to disasters.”

2. You agree to provide Donors the opportunity to donate money to the Red Cross (“Donations”). You

    agree to collect Donations from Donors and forward one hundred percent (100%) of the Donations to

    the Red Cross. You agree to combine all Donations collected and, within ten (10) days after the Term,

    transmit the Donations by check and in one lump sum to the following address:

    American Red Cross

    105 Gano St.

    Providence, RI 02906

    3. You agree to pay all costs associated with collecting and transmitting to Red Cross the Donations.

    You also agree to pay all costs associated with developing and printing promotional and marketing

    material for the fundraising program authorized hereunder (“Materials”), and you further agree that

    you will designate the beneficiary of the fundraising program as “American Red Cross.” You agree

    that before you use, publish, disseminate or display the Materials, you will obtain written approval of

    the Materials by Deborah Ashe, Director of Development at the Red Cross. You agree to include the

    following disclaimer on all Materials: “The American Red Cross name is used with its permission,

    which in no way constitutes an endorsement, express or implied, of any product, service, company,

    individual or political position.” You also agree to include the following contact information on all

    Materials: “For more information about the American Red Cross, please call 1-800 HELP NOW or

    email info@usa.redcross.org.

    4. For a period of one (1) year after the Term, Red Cross may, upon fifteen (15) days prior notice to you,

    inspect and audit your financial records and bookkeeping with respect to all funds collected under this

    Letter Agreement.

5. YOU REPRESENT AND WARRANT THAT YOU WILL FORWARD TO THE RED CROSS ONE

    HUNDRED PERCENT (100%) OF THE DONATIONS. You shall indemnify, defend and hold Red

    Cross harmless, including its chartered units, and its directors, officers, employees, agents and

    volunteers from and against any and all suits, claims, demands, liabilities, damages, costs and

Page 2 Letter Agreement

    expenses (including reasonable attorneys’ fees) arising out of or relating in any way to your business

    and the fundraising activities authorized hereunder.

    6. You agree to comply with all federal, state and local charitable solicitation statutes, regulations and

    ordinances that affect or apply to you and the fundraising activities authorized hereunder.

    7. If it is reasonable and customary for the Donors to expect an acknowledgement of their Donations

    collected under the fundraising activities authorized hereunder, you will either (i) provide to each

    individual Donor written documentation that acknowledges the Donor’s contribution, or (ii) provide

    individual Donor and donation information (including, Donor name, address and amount of

    contribution) to Red Cross for the purpose of Donor acknowledgement. For each contribution of

    $250.00 or more by an individual Donor, you agree to (i) provide to such individual Donor written

    documentation that acknowledges the Donor’s contribution, or (ii) provide individual Donor and

    donation information (including, Donor name, address and amount of contribution) to Red Cross for

    the purpose of Donor acknowledgement.

    8. You agree that any tax credit accrues to the original donor and not to you as a third party conveyor of

    the donation.

    9. You agree that you shall not assign, subcontract or in any way transfer any of the obligations, duties

    or responsibilities under this Letter Agreement without the prior written permission of Red Cross.

    10. Either party to this Letter Agreement may terminate this Letter Agreement at its convenience. In the

    event of termination, all funds collected subject to this Letter Agreement must be remitted as

    specified above.

    11. This Letter Agreement constitutes the entire agreement and understanding between you and

    Red Cross with regard to the subject matter hereof and no amendment, modification or waiver of any

    of the terms or conditions herein shall be valid unless in a writing signed by both you and an

    authorized representative of Red Cross.

    Once again, we thank you for your commitment to collect donations to support American Red Cross Disaster Relief. To demonstrate your agreement to the terms and conditions of this Letter Agreement, please sign below as indicated and return the signed copy to me.

Very truly yours,

______________________________________

    Deborah Ashe

    Director of Development

    Amerian Red Cross, RI Chapter

    401.831.7700 x123

    ashed@riredcross.org

Page 3 Letter Agreement

Page 4 Letter Agreement

I AGREE TO THE TERMS AND CONDITIONS OF THIS LETTER AGREEMENT.

    ______________________________________ Signature

    ______________________________________ Printed Name

    ______________________________________ Title

    ______________________________________ Date

Report this document

For any questions or suggestions please email
cust-service@docsford.com