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ALL COLLEGE COMMITTEE

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Page 1 ALL COLLEGE COMMITTEE Salem State College Minutes Meeting 06/07:8 April 19, 2007 Members Present: Professor Massoud Farahbakhsh, Chair, Professor Paul McGee, Vice Chair, Dr. Stanley P. Cahill, Professor Ron MacTaylor, Professor Charles Gould, Professor Laurence Goss, Dr. Diane Lapkin, Mr. Joseph F.X. Donovan, Professor Heidi F..

    ALL COLLEGE COMMITTEE

    Salem State College

    Minutes

    Meeting 06/07:8

    April 19, 2007

    Members Present: Professor Massoud Farahbakhsh, Chair, Professor Paul McGee, Vice Chair, Dr. Stanley P. Cahill, Professor Ron MacTaylor, Professor Charles Gould, Professor Laurence Goss, Dr. Diane Lapkin, Mr. Joseph F.X. Donovan, Professor Heidi Fuller, Professor Jim Fallon, and Mr. Kyle Meadows.

Guests: Professor Amy Everett

    The meeting was called to order by Professor Farahbakhsh at 3:30 p.m.

I. Chair’s Report

No Report

II. Approval of Minutes

    A. All College Committee Minutes 06/07:7

    A motion to accept the All College Committee Minutes 06/07:7 was made by Mr.

    Donovan and seconded by Mr. Meadows.

    Discussion: The Chair thanked Ms. Toomey for her help with the meeting

    notification for the All College Committee.

    Motion passed unanimously.

    A motion to approve the All College Committee Minutes 06/07:7 was made by

    Professor Goss and seconded by Professor MacTaylor.

    Discussion: None.

    Motion passed unanimously.

    B. Curriculum Committee

    1. A motion to accept the Curriculum Committee minutes 06/07:9 was made by

    Professor Gould and seconded by Mr. Donovan.

    Discussion: None.

    Motion passed unanimously.

    A motion to approve the Curriculum Committee minutes 06/07:9 was made by

    Professor Fuller and seconded by Professor Goss.

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     Discussion: None.

     Motion passed unanimously.

    2. A motion to accept the Curriculum Committee minutes 06/07:10 was made by

    Dr. Lapkin and seconded by Mr. Donovan.

    Discussion: None.

    Motion passed unanimously.

    A motion to approve the Curriculum Committee minutes 06/07:10 was made by

    Professor MacTaylor and seconded by Professor Fallon.

     Discussion: None.

     Motion passed unanimously.

    3. A motion to accept the Curriculum Committee minutes 06/07:11 was made by

    Professor McGee and seconded by Professor Gould.

    Discussion: None.

    Motion passed unanimously.

    A motion to approve the Curriculum Committee minutes 06/07:11 was made by

    Professor Fuller and seconded by Mr. Meadows.

     Discussion: None.

     Motion passed unanimously.

    C. Academic Policies Committee

    1. A motion to accept the Academic Policies Committee Minutes 06/07:03 was

    made by Dr. Lapkin and seconded by Professor Gould.

    Discussion: Professor Goss pointed out that under Unfinished Business, A. a

    notation was made to return the item regarding a proposed minor in Sports

    Management to the All College Committee without action. He asked what that

    meant. Professor Everett explained this issue should not be reviewed by the

    Academic Policies Committee but rather the Curriculum Committee. Professor

    McGee sent the issue to both committees for review. He felt it was moot now and

    really a matter for the Curriculum Committee to review.

    The Chair then raised the issue of item B. under Unfinished Business, tracking

    number 07025, regarding proposed changes to the Computer Literacy

    requirement. The Academic Policies Committee decided to remove this item from

    the table. That action was passed and then it was decided to return this item to

    the All College Committee without action. Professor Fallon felt it was probably

    returned because the item was really a Curriculum Committee matter. It was now

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    being brought to the All College Committee for a judgment. Who should handle a

    change in the Computer Literacy item? The Academic Policies Committee

    believes it is an issue for the Curriculum Committee to decide. Professor

    MacTaylor stated a student could satisfy the requirement by taking a class or a

    test. Dr. Lapkin agreed with Professor MacTaylor but believes that both the

    Academic Policies Committee and the Curriculum Committee should review this

    matter. Professor Gould indicated Computer Literacy is listed under the

    Academic Policies section of the catalog. The Chair agreed with Dr. Lapkin and

    felt both committees should review the changes recommended. Professor Fallon

    also said it appeared to be both a policy and curriculum matter. He believes

    because it’s a Core requirement its change in the College Catalog should be an

    Academic Policies Committee matter. However, the Chair indicated a Core

    change should go to the Curriculum Committee. Professor McGee felt the issue

    could be reviewed by either committee. Dr. Lapkin asked if the All College

    Committee could act on the proposal. The Chair said it could be done that way

    but felt that one of the other two committees should review it and make a

    recommendation to our committee. To help clarify the matter, the Chair read the

    proposal to the Committee. The recommendation is to change the course

    numbers. This has been approved but it is not corrected in the catalog. Professor

    Goss agrees with Dr. Lapkin; this is not a change in content only an editorial

    change. The letters of the course have changed from CSC 100 to ITC 100. There

    is also a summary of the changes listed in the proposal. The Committee decided

    to accept the minutes and editorial changes in the Computer Literacy

    requirement.

    Motion passed unanimously.

    A motion to approve the Academic Policy Committee Minutes 06/07:03 was

    made by Professor Goss and seconded by Professor MacTaylor.

    Discussion: None.

    Motion passed unanimously.

    III. Old Business

    The Committee again took up the topic of proposed changes to the Computer Literacy requirement, tracking number 07025. The changes would be inserted in the 2006-2008 academic catalog. Professor Goss asked where the changes originated. It was discovered the proposed changes originated from the Chair of the Department. Professor Farahbakhsh, felt strongly about not making editorial or grammatical changes at the All College Committee meeting. He felt this was more appropriately accomplished by the Committee from which the minutes originated. Professor Goss recommended the proposed change to the Computer Literacy requirement be forwarded to the Curriculum Committee because a course was added. He felt that it was really content to be reviewed and not just editorial changes.

    A motion was made by Professor Goss and seconded by Mr. Donovan to ask the Chair of the Computer Science Department to send the proposed changes in the Computer Literacy requirement to the Curriculum Committee.

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    Discussion: Professor Gould read the catalog section regarding how a student is able to fulfill his/her Computer Ccience requirement. Professor MacTaylor felt that students could misinterpret how to fulfill this requirement after reading this section.

Motion passed unanimously.

    The Chair next raised the issue of electronic communication. Professor McGee noted that the Information Technology Department is having a problem with the size of the files from the All College Committee that are being placed on the web. The files appear to be too “large.” In addition, Information Technology has indicated the files should be in Word rather than a PDF file. When a PDF file is used, Professor McGee can add a tracking number. The special software he purchased for his computer allows him to make such a notation on the PDF file. PDF files, it was explained, are too large for IT to support. Ms. Ross would prefer any All College Committee material be sent to her in Word. The only exception would be any mathematical items. Professor McGee suggested forming an Ad Hoc committee to discuss electronic posting. He felt there should be one or two representatives from the All College Committee, Ms. Ross, and two people from Information Technology to discuss this issue. The Chair recommended Professor McGee, Professor Goss and Ms. Ross from the All College Committee, Mr. Murphy and another IT representative meet to discuss electronic posting.

    In another matter, Professor McGee indicated consideration should be given as to when the 120-credit flow sheets will be forwarded to the All College Committee for review. This must be done in a timely manner and preferably prior to the end of this semester. The Curriculum Committee is currently assembling all flow sheets from all departments and will review them at one time. Professor Gould indicated the Curriculum Committee is meeting on April 25 for this purpose. Professor Gould felt that if the Curriculum Committee doesn’t finish its work until just prior to the end of the semester, the Executive Committee of the All College Committee could consider the 120-credit flow sheets in the summer.

    Professor Gould noted for the Committee that the Curriculum Committee has gone back to using paper copies. He raised the issue of whether the All College Committee should consider returning to paper. Professor Gould indicated he was not making a motion in this regard just a comment. Dr. Lapkin commented that the only reason the Curriculum did paper copies for their last meeting was that there was a crisis with using electronic copies in which she has now successfully intervened.

    Professor Fallon mentioned that on November 2, 2006, he submitted a change of course in the Theatre Department that was not considered by the Curriculum Committee. He resubmitted the proposal on April 2 and it still did not appear on the April 8 Agenda of the Curriculum Committee. The Chair asked if Professor Fallon noted whether there was a tracking number assigned to the item. Professor Fallon said that he did not believe a tracking number had been assigned. The Chair indicated that Professor Fallon was raising an issue that was of concern since at times items such as Professor Fallon’s

    have not been assigned a tracking number and considered by the appropriate Committee. Professor Fallon said he also send a copy of the proposal to Professor Cunningham, the Chair of the Theatre & Speech Department. Professor McGee asked Professor Fallon to give him a call if this situation ever happens again. The Chair indicated that each year hundred of proposals come through the All College Committee and some, unfortunately, are lost. Professor McGee believes that the All College

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    Committee must do a better job of informing people how to submit items to the All

    College Committee and how to follow up if they do not appear on the agenda of the

    committee to which they should have been assigned.

IV. New Business

    None.

V. Next Meeting

    The Chair indicated there would be a short meeting immediately following the conclusion

    of this meeting.

VI. Adjournment

    A motion to adjourn was made by Professor MacTaylor and seconded by Mr. Donovan.

    Motion passed unanimously.

Respectfully Submitted,

Stanley P. Cahill, Ph.D.

    Committee Secretary

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