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Enterprise Transition Strategy Plan (MS Word)

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    U. S. Department of Education

    Enterprise Transition Strategy Plan

    February 29, 2008

    FINAL

    Version 1.2

     Department of Education

     Enterprise Transition Strategy Plan, February 2008

    Revision History

    Joe Rose Chief Architect February 28, 2006 1.0 Initial release February

    Department of Education 28, 2006

    Federal Student Aid February 28, 2007 1.1 ED Transition Strategy

    Plan Update Joe Rose, Chief Architect

    Department of Education

    Bill Vajda, Chief Information

    Officer Department of

    Education

    Federal Student Aid February 29, 2008 1.2 ED Transition Strategy

    Plan Update Joe Rose, Chief Architect

    Department of Education 396036424.doc 2/29/08 1

     Department of Education

     Enterprise Transition Strategy Plan, February 2008

    Table of Contents

    REVISION HISTORY ................................................................................. 1 1.0 INTRODUCTION ................................................................................. 6 1.1 Overall Plan ............................................................................................ 6 1.2 Background ............................................................................................ 8 1.3 Framework .............................................................................................. 8 1.3.1 Step 0 Baseline and Target Architecture Development ...................... 9 1.3.2 Step 1 Redundancy and Gap Analysis ............................................. 10 1.3.3 Step 2 Refine, Prioritize, Develop Segments .................................... 10 1.3.4 Step 3 Define Programs and Projects ............................................... 10 1.3.5 Step 4 ED Transition Sequencing Plan ............................................. 10 2.0 ED BASELINE AND TARGET ARCHITECTURE OVERVIEW ................... 12 2.1 Baseline Enterprise Architecture........................................................ 12 2.2 Future State Vision .............................................................................. 13 2.2.1 Lines of Business (LOB’s) .................................................................... 14 2.2.2 Primary IT Delivery Organizations ....................................................... 17 3.0 REDUNDANCY AND GAP ANALYSIS.................................................. 18 3.1 Redundancy Analysis .......................................................................... 18 3.1.1 Simplified ED Service Reference Model (SRM) Process ..................... 18 3.1.2 Simplified ED SRM Components ......................................................... 20 3.1.3 Common Enterprise Services (CES) .................................................... 21 3.1.4 EA Areas of Redundancy Under Investigation ..................................... 22 3.2 Gap Analysis ........................................................................................ 23 3.2.1 Performance Gap Analysis .................................................................. 23 3.2.2 Required Business Capabilities ........................................................... 32 4.0 REFINE AND PRIORITIZE SEGMENTS ................................................ 35 4.1 Core Mission Segments ...................................................................... 35 4.2 IT Spend Analysis ................................................................................ 36 5.0 DEFINE PROGRAMS AND PROJECTS ................................................ 39 5.1 Program Description ............................................................................ 39 5.2 Project Description .............................................................................. 40 5.3 ED Programs and Projects .................................................................. 40 5.3.1 ED Projects per Program and Completed Segment Architecture......... 40 5.3.2 ED Projects per Program and Segment Architecture ........................... 45 396036424.doc 2/29/08 2

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     Enterprise Transition Strategy Plan, February 2008

    5.4 Dependencies between Transition Programs and Projects ............. 47 5.4.1 Project Dependencies per Program and Completed Segment

    Architecture .......................................................................................... 49 5.4.2 Project Dependencies per Program & Segment Architecture .............. 51 5.5 ED Project CES Linkage ................................................................... 52 5.5.1 Using ED’s TSP: CES Investments ..................................................... 56 6.0 ED TRANSITION SEQUENCING PLAN ............................................... 59 6.1 Transition Strategy Plan Timeline Overview ..................................... 59 6.1.1 ED Projects Life Cycle Start/End Dates per Completed Segment ....... 62 6.1.2 ED Projects Life Cycle Start/End Dates per Segment .......................... 64 7.0 IT INVESTMENT MILESTONES .......................................................... 67 7.1 Implementation Milestones ................................................................. 67 7.2 FSA Investment Milestones ................................................................ 67 7.3 G5 Milestones ....................................................................................... 68 7.4 Data Warehouse Milestones ............................................................... 69 7.5 EDUCATE Milestones .......................................................................... 73 7.6 CPSS Milestones .................................................................................. 83 7.7 FMSS Milestones.................................................................................. 86 7.8 ISS Milestones ...................................................................................... 89 7.9 TMS Milestones .................................................................................... 91 7.10 E-Authentication Milestones ............................................................... 93 7.11 NCES Web Milestones ......................................................................... 96 7.12 IPEDS Milestones ................................................................................. 98 7.13 NAEP Milestones................................................................................ 100 7.14 ERIC Milestones ................................................................................. 105 7.15 ID Access Control (EDSTAR) Milestones ......................................... 109 7.16 EDEN Milestones................................................................................ 111 7.17 MSIX Milestones ................................................................................. 114 7.18 ED eGov Alignment Milestones ........................................................ 117 7.18.1 Federal Transition Framework (FTF) ................................................. 120 8.0 MAJOR IT INVESTMENT RISK ASSESSMENT ANALYSIS ................... 122 9.0 IPV6 TRANSITION STRATEGY AND MILESTONES ............................. 128 9.1 IPv6 Milestone Update ....................................................................... 133

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     Enterprise Transition Strategy Plan, February 2008

    Table of Figures FIGURE 1: ED‘S EA TRANSITION STRATEGY: FROM BASELINE TO TARGET ......................... 6 FIGURE 2: ED‘S IT LCM FRAMEWORK ............................................................................. 9 FIGURE 3: LEGACY ED BUSINESS MODEL ....................................................................... 13 FIGURE 4: LEGACY ED BUSINESS WITH LINES OF BUSINESS OVERLAY............................. 14 FIGURE 5: SIMPLIFIED ED SERVICE REFERENCE MODEL PROCESS ................................... 19 FIGURE 6: ED NON-FSA PROJECTS WITH DEPENDENCIES ................................................ 48 FIGURE 7: ED FSA PROJECTS WITH DEPENDENCIES ........................................................ 49 FIGURE 8: TRANSITION STRATEGY PLAN TIMELINE ......................................................... 59 FIGURE 9: TRANSITION STRATEGY LIFECYCLE ................................................................ 60 FIGURE 10: LOANS SEGMENT LIFECYCLE ........................................................................ 61 FIGURE 11: FEDERAL TRANSITION FRAMEWORK (FTF) CATALOG STRUCTURE .............. 121 FIGURE 12: ED‘S HIGH-LEVEL NETWORK ARCHITECTURE ............................................. 128 FIGURE 13: ED‘S DEMONSTRATION ARCHITECTURE ...................................................... 129 FIGURE 14: HIGH-LEVEL IPV6 TRANSITION STRATEGY .................................................. 132 FIGURE 15: DEPARTMENTS IPV6 TRANSITION STRATEGY ............................................. 133

    Table of Tables TABLE 1: RESULTS OF THE OMB FY2007 ASSESSMENT .................................................... 6 TABLE 2: FEA BRM MAPPING FOR LOANS LOB ............................................................. 15 TABLE 3: FEA BRM MAPPING FOR GRANTS LOB .......................................................... 15 TABLE 4: FEA BRM MAPPING FOR EVALUATION AND POLICY ANALYSIS LOB ............... 15 TABLE 5: FEA BRM MAPPING FOR RESEARCH LOB ....................................................... 16 TABLE 6: FEA BRM MAPPING FOR INFORMATION DISSEMINATION LOB......................... 16 TABLE 7: FEA BRM MAPPING FOR COMPLIANCE LOB ................................................... 16 TABLE 8: FEA BRM MAPPING FOR ADMINISTRATION LOB ............................................ 16 TABLE 9: ED‘S IT PORTFOLIO ANALYSIS ........................................................................ 18 TABLE 10: SIMPLIFIED ED SERVICE REFERENCE MODEL COMPONENTS ........................... 20 TABLE 11: COMMON ENTERPRISE SERVICES (CES) ......................................................... 21 TABLE 12: EA AREAS OF REDUNDANCY UNDER INVESTIGATION ..................................... 22 TABLE 13: ED PROGRAM FEDERAL STUDENT AID ........................................................ 23 TABLE 14: ED PROGRAM OFFICE OF THE CHIEF FINANCIAL OFFICER (OCFO)............... 24 TABLE 15: ED PROGRAM OFFICE OF THE CHIEF INFORMATION OFFICER (OCIO) ........... 26 TABLE 16: ED PROGRAM INSTITUTE OF EDUCATION SCIENCES (IES) ............................ 28 TABLE 17: ED PROGRAM OFFICE OF MANAGEMENT (OM) ........................................... 30 396036424.doc 2/29/08 4

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     Enterprise Transition Strategy Plan, February 2008

    TABLE 18: ED PROGRAM OFFICE OF PLANNING, EVALUATION, AND POLICY

    DEVELOPMENT (OPEDP)........................................................................................ 30 TABLE 19: ED PROGRAM OFFICE OF ELEMENTARY AND SECONDARY EDUCATION (OESE)

     .............................................................................................................................. 31 TABLE 20: BUSINESS CAPABILITIES REQUIREMENTS ED‘S IRM STRATEGIC PLAN ........... 32 TABLE 21: NUMBER OF PROJECTS WITH SIMILAR CES COMPONENTS ............................... 35 TABLE 22: SEGMENT TYPE WITH STATUS AND PROJECTED COMPLETION ......................... 37 TABLE 23: COMPLETED SEGMENTS BY PROJECT DESCRIPTIONS ....................................... 41 TABLE 24: SEGMENT AND PROGRAM BY PROJECT DESCRIPTIONS ..................................... 45 TABLE 25: SEGMENT AND PROGRAM BY COMPLETED PROJECT DEPENDENCIES ................ 49 TABLE 26: SEGMENT AND PROGRAM BY PROJECT DEPENDENCIES ................................... 51 TABLE 27: COMMON ENTERPRISE SERVICE NEEDED BY PROGRAM OFFICE AND PROJECT . 53 TABLE 28: PLANNED IMPLEMENTATION OF CES‘S ........................................................... 57 TABLE 29: CES IMPLEMENTATION TIMELINE .................................................................. 58 TABLE 30: COMPLETED ED SEGMENT ARCHITECTURE PROJECTS .................................... 62 TABLE 31: DETAILED ED SEGMENT ARCHITECTURE PROJECTS ........................................ 64 TABLE 32: G5 MILESTONES ............................................................................................ 68 TABLE 33: DATA WAREHOUSE MILESTONES ................................................................... 69 TABLE 34: EDUCATE MILESTONES ............................................................................... 73 TABLE 35: CPSS MILESTONES........................................................................................ 84 TABLE 36: FMSS MILESTONES ....................................................................................... 86 TABLE 37: ISS MILESTONES ........................................................................................... 89 TABLE 38: TMS MILESTONES ......................................................................................... 91 TABLE 39: E-AUTHENTICATION MILESTONES ................................................................. 93 TABLE 40: NCES WEB MILESTONES .............................................................................. 96 TABLE 41: IPEDS MILESTONES ...................................................................................... 98 TABLE 42: NAEP MILESTONES..................................................................................... 100 TABLE 43: ERIC MILESTONES ...................................................................................... 105 TABLE 44: ID ACCESS CONTROL (EDSTAR) MILESTONES ............................................ 109 TABLE 45: EDEN MILESTONES .................................................................................... 111 TABLE 46: MSIX MILESTONES ..................................................................................... 114 TABLE 47: ED EGOV ALIGNMENT MILESTONES ............................................................ 117 TABLE 48: ED IT INVESTMENT RISKS AND MITIGATION STRATEGIES............................. 122 TABLE 49: IPV6 FEATURES AND SUPPORTED BUSINESS CAPABILITIES REQUIREMENTS IN

    EACH LOB ........................................................................................................... 130 TABLE 50: IPV6 TRANSITION PLAN MILESTONES .......................................................... 133

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     Department of Education

     Enterprise Transition Strategy Plan, February 2008

1.0 INTRODUCTION

    1.1 Overall Plan

    The Department of Education‘s (ED‘s) Enterprise Architecture (EA) Transition Strategy

    Plan is a critical component of ED‘s EA practice. It describes the overall plan for the Department to achieve its target ―To-Be‖ Future State Vision within 3-5 years. It clearly

    links proposed Department investments to the target architecture and is used to track investment performance through clearly defined milestones and associated performance metrics. Also, the Transition Strategy helps to define dependencies between transition activities (programs and projects) and helps to define the relative priority of these activities (for investment purposes). Figure 1 below graphically represents ED‘s EA

    Transition Strategy from Baseline to Target:

    BaselineTarget

    ArchitectureArchitecture

    (s-Is?(o-Be?

    Transition Architectures

    (nterim Targets?

    Figure 1: ED’s EA Transition Strategy: from Baseline to Target

    The Department‘s Transition Strategy has been updated to incorporate the Office of Management and Budget‘s (OMB‘s) Practice Guidance and to incorporate OMB Q2 FY2007 assessment comments. As a result, this Transition Strategy Plan represents a practical roadmap for the Department to use for (1) funding decisions (2) milestone and performance tracking (3) monitor program/project dependencies (4) anticipate risks and facilitate mitigation strategies.

    The Department‘s Enterprise Architecture and Transition Strategy Plan updates, as a result of the OMB FY2007 Assessment, are listed (Table 1) below:

    Table 1: Results of the OMB FY2007 Assessment

    Completion 4 Needed for Level 5: The Department has developed and obtained business

    Second segment sign-off owner authorization (in writing) for 4 segments:

    required ; Loans

    ; Grants Management Line of Business

    ; Information Technology Infrastructure

    ; Knowledge and Data Services

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     Enterprise Transition Strategy Plan, February 2008

    4 Transition Needed for Level 5: The Department of Education‘s Transition Strategy

    Strategy Performance milestones Plan includes implementation and associated

    Completion for initiatives in the performance milestones for major and significant IT

    Transition Strategy investments through FY2010.

    include quantified target ; Implementation milestones are associated with an values implementation date of the solution or a major

    enhancement

    ; Performance milestones quantifiable and

    measured by consecutive fiscal years, indicate the

    performance improvements resulting from

    implementation milestones.

    4 CPIC Needed for Level 5: EA at the Department of Education is actively used to

    Integration Additional evidence is drive investment selection and to manage/monitor

    required to demonstrate investments through implementation. In order to

    that target EA is being demonstrate this fact, the following evidence is

    actively utilized to drive enclosed as part of this submission:

    investment selection, and ; The EA Program Office‘s review and assessment that architecture is done scoring of Departmental IT business cases. These before major investments scores were used by the Planning and Investment are made and Review Working Group (PIRWG) to make implemented. EA investment decisions. (transition strategy) ; The EA Program Offices reviews Statements of should also be used to Work issued by the Department‘s Program Offices manage and monitor for architectural compliance. For SOW‘s to be investments throughout approved and funded, they must be approved by implementation (i.e., not EA. only used for investment ; The EA Redundancy Analysis which identified selection). 18 common enabling services (CES‘s) that will be

    implemented for shared use across the

    Department. The EA Program Office has

    presented these investment opportunities to the

    PIRWG for consideration. (Presentations and

    Meeting Minutes are attached). As a result, the

    Enterprise Data Warehouse (EDW) was

    implemented and Document Management is next.

    Additionally, the referenced presentations and meeting

    minutes demonstrate that, in accordance with the

    Department‘s EA Governance Plan, the EA program

    office recommends IT investments for funding

    consideration based on architectural analysis. One

    example is the Office of Post Secondary Education‘s

    IT Transformation.

    The EA Program Office developed the ITI Segment

    Architecture (a new investment at the Department)

    defining its future vision and transition strategy plan.

    These architectural artifacts will be used to monitor

    and making investment decisions in regards to this

    investment.

    The EA Program Office is responsible for maintaining

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     Enterprise Transition Strategy Plan, February 2008

    the Departmental Performance Architecture, which

    includes monitoring performance metrics and reporting

    discrepancies to the Planning and Investment Review

    Working Group

    3 Results: Needed for Level 4: The Department‘s Transition Strategy has been

    Transition Demonstrate that updated with specific, results-oriented Implementation

    Strategy program/ project and Performance milestones. Performance milestones

    Performance milestones were achieved have a Planned Fiscal Year and Actual Completion

    on schedule (or other Date demonstrating that program/project milestones

    action was taken for have been achieved. Missed milestones are explicitly

    missed milestones), and noted and subsequent fiscal year milestones describe

    that target performance the actions taken to achieve desired performance

    improvement was levels.

    achieved.

    1.2 Background

    ED‘s EA is a key component of the Department‘s overall Information Technology (IT)

    Life Cycle Management (LCM) Framework. This Framework applies government and industry best practices in EA, IT investment management, systems engineering, and program management. Therefore, it provides the foundation for sound IT management practices, end-to-end EA governance of IT investments, and the alignment of IT investments with the goals and business mission of the Department. 1.3 Framework

    The Framework is comprised of three phases Architect, Invest, and Implement which

    ) extend across the entire lifecycle of information technology. The diagram (Figure 2below shows how the ED‘s EA Transition Strategy fits into ED‘s IT LCM Framework.

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     Enterprise Transition Strategy Plan, February 2008

Baseline

    EARedundancy &

    Gap AnalysisTargetInvestmentEAPortfolio

    Defined

    Projects

    Programs and ProjectsCapital PlanningEnterpriseProcessSequencing

    Plan

    Program Management

    Performance Management

    EA Transition

    Strategy

    Figure 2: ED’s IT LCM Framework

    The steps comprising Framework are described below:

    1.3.1 Step 0 Baseline and Target Architecture Development

    Step 0 Baseline and Target Architecture Development Section 2.0

    In order to create ED‘s Transition Strategy, both ED‘s Baseline EA and ED‘s Target EA

    were documented, modeled, and approved by the Department. The required detail and completeness of ED‘s baseline EA was to the level necessary for it to serve as the starting

    point for ED‘s EA Transition Strategy. ED‘s EA Transition Strategy addresses the 3-5

    year timeframe for which the Department‘s target architecture is defined. As the Department‘s baseline and Target EAs are updated periodically, the ED‘s EA Transition

    Strategy is also updated.

    To begin this process, the EA team reviewed the various Departmental level and Program

    Office level planning documents as input to the ED EA Baseline and Future State Vision

    in order to define the ―As Is‖ and To Be‖ business and enabling IT environments. This

    effort included:

    Identifying common Lines of Business across the Department. Documenting the Line of Business strategic objectives.

    Identifying critical success factors.

    Documenting potential capability needs.

    Deriving potential core-IT enabling capabilities.

    Previewing the hypothesized visions with key LOB ‗thought leaders‘.

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