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SAFETY GUIDE

By Jane Hayes,2014-07-06 12:59
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THIS GUIDE PROVIDES GENERAL GUIDANCE ON OCCUPATIONAL HEALTH AND SAFETY TRAINING FOR DEPARTMENT OF THE INTERIOR EMPLOYEES, SERVING AS A DEVELOPMENTAL TOOL FOR ...

    U.S. DEPARTMENT OF THE INTERIOR

    OCCUPATIONAL HEALTH AND SAFETY TRAINING

    GUIDE

    OFFICES OF

    OCCUPATIONAL HEALTH AND SAFETY

    AND

    STRATEGIC EMPLOYEE DEVELOPMENT

    July 2009

    TABLE OF CONTENTS

    PAGE TOPIC

    3 INTRODUCTION………………..............................................................................

    3 PURPOSE OF THIS GUIDE ………………………………………………………

    4 PROPONENT OF DOI OCCUPATIONAL HEALTH AND SAFETY...............

GENERAL TRAINING REQUIREMENTS

    5 All Employees.......………………………………………………………..............

    6 Supervisor and Line Managers.……………………………………………

    7 Executive Management ………………………………………………………….

    8 Full-Time Safety & Occupational Health Professionals……………………….

    10 Collateral Duty Safety Officers (CDSO)………………………………………..

APPENDICES

     12 Appendix A: Occupational Exposure/Training Required by Duties…………

    18 Appendix B: Course Description ………………………………………………

    32 Appendix C: Occupational Health and Safety Training Courses by Topic

    38 Appendix D: Sources for Training ……………………………………………..

    45 Appendix E: Training Providers ……………………………………………….

    48 Appendix F: DOI Supervisor’s Annual Job Safety Interview Guide ………..

    50 Appendix G: Course Matrix for Full-time and Collateral Duty Safety . Officer (based on Occupational

    Requirements)………………...

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INTRODUCTION

    Every day throughout the Department of the Interior, we face challenges in maintaining a safe work environment for all employees and all who visit our facilities. On occasion, safety does not receive the attention it requires to ensure that our workplaces are kept safe. There is the job at hand to be accomplished and the countless interruptions we all encounter. The phone rings, emails pile up in our inboxes, and countless people seek our help, sometimes diverting our attention from our surroundings.

PURPOSE OF THIS GUIDE

    The purpose of this Guide is to provide a roadmap for executives, supervisors, and employees to ensure that the appropriate and necessary training is provided to each employee to ensure that safety practices become common and routine parts of our everyday workplaces.

    This Guide provides general guidance on occupational health and safety training for Department of the Interior employees, serving as a developmental tool for supervisors and employees alike, with the intent to enhance performance and ensure a safe workplace. Managers should be cognizant of the many leadership and program management competencies that are important in effectively carrying out safety duties. Employees, including occupational health and safety staff, are urged to pursue developmental activities related to their occupation, as well as other related activities that can improve their ability to oversee or accomplish safety program responsibilities. They should work with their managers when deciding what professional development and mandatory training they need and prioritize appropriately.

    The Department of the Interior has many employees serving in full-time and in collateral duty safety positions. This Guide establishes the responsibilities and framework for professional development of those serving in these critical roles.

    In addition to a listing of the training required for employees, this Guide provides references to local specific occupational or workplace safety and health training that cover specific job workplace hazards, precautions, protective equipment, and other safety and health information. Managers must ensure that their employees have completed required safety and health training when there are specific job-related requirements.

    If there are any questions regarding use of this Guide, please contact your respective Department or Bureau Occupational Health and Safety Manager or servicing personnel office.

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DOI Occupational Health and Safety Office: Department Proponent for

    Occupational Health and Safety Programs

The Department of the Interior’s Occupational Health and Safety Office specifies the minimum

    Occupational Health and Safety Program requirements for safety and health training for Departmental managers, supervisors, safety and health committee members, occupational health and safety employees, inspectors, employees, and employee representatives and executives.

    To accomplish this, the Department requires that each bureau develops and implements an annual safety and health training plan that encompasses the following:

    A. All employees will receive orientation training in the occupational health and safety

    program, including their rights and responsibilities and information on the Occupational

    Safety and Health Act of 1970, Executive Order 12196, 29 CFR 1960, this document, and

    other applicable regulations. Safety orientation is an initial, one-time training requirement.

    B. Employees will be given specialized on-the-job or classroom training to equip them

    with the knowledge and skills to perform hazardous work activities safely and to respond

    effectively to recognized emergencies such as fires, injuries, or other types of incidents.

    Certification procedures for high-hazard tasks such as the use or transporting of

    explosives will be documented and carried out by certified examiners.

    C. Records documenting formal classroom training and certification for high-hazard

    activities must be maintained for at least five years. Full-time and Collateral Duty Safety

    Officers (CDSO) and supervisors will be given appropriate hazard recognition training

    within six months of being selected for the task. Occupational Health and Safety

    committee members should be given similar training.

    D. Formal training and certification programs will be evaluated periodically by the

    Offices of Occupational Health and Safety and Strategic Employee Development staffs as

    applicable.

    Please refer to 485 DM 13, Safety and Health Training, for additional information and guidance on the Occupational Health and Safety Program.

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GENERAL TRAINING REQUIREMENTS

TRAINING REQUIREMENTS: ALL EMPLOYEES, INCLUDING SUPERVISORS

    AND LINE MANAGERS, FULL-TIME AND COLLATERAL DUTY SAFETY AND HEALTH

    STAFF

    All employees of the Department of the Interior will complete the DOI Occupational Health and Safety Program Overview through DOI Learn. This may be supplemented by courses offered by regional or bureau safety staff as appropriate. The course has several components, including an overview of the DOI Occupational Health and Safety Program, describing its mission, goals, and accomplishments. Understanding the program and its challenges helps employees at all levels participate in achieving and maintaining a safe, healthful, and environmentally positive workplace. Familiarity with the DOI Occupational Health and Safety Program requirements also allows employees, supervisors, and Collateral Duty Safety Officers to recognize potentially hazardous situations and take corrective action.

    Additionally, all employees at the Department share the responsibility for a safe and healthy workplace. Occupational Safety and Health Administration (OSHA) regulations, Departmental rules, and procedures are instituted to protect employees. The module on “Authorities, Roles,

    and Responsibilities” familiarizes supervisors, Collateral Duty Safety Officers, and all DOI employees with applicable regulatory and legislative authorities and outlines the roles and responsibilities necessary for achieving DOI's safety motto, Safety First, Every Job, Every

    Time.

    Additional training may be required for employees based on job-specific safety challenges. Appendix A lists those specific requirements.

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TRAINING REQUIREMENTS: SUPERVISOR AND LINE MANAGER

    In addition to the requirement to complete the DOI Occupational Health and Safety Overview and Authorities, Roles, and Responsibilities module, Supervisors and Managers may be required to complete bureau-specific training. Additional requirements may include job-specific courses

    as a position requirement. Examples of these types of courses are:

    ; Access to Employee Exposure and Medical Records

    ; Aviation Training for Supervisors

    ; Competent Person, Excavations

    ; Defensive Driving

    ; Electrical Safety (Qualified Persons)

    ; Emergency Response Hazardous Material Spill

    ; Field Safety

    ; Fire Extinguisher Use

    ; Off Highway Vehicle (OHV Safety)

    ; Occupant Emergency Plan and Fire Protection and Prevention

    ; Over-the-Water Activities Safety Training

    ; Watercraft Operation

    ; Well Logger Supervisor Training

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TRAINING REQUIREMENTS: DOI AND BUREAU EXECUTIVE MANAGEMENT

    Senior leaders play a crucial role in establishing a culture of occupational health and safety awareness in any organization. The Department of the Interior senior staff members are required to complete the Executive Orientation to Occupational Health and Safety course offered through

    the DOI Learning Management System, DOI Learn. This course provides the leadership perspective to address the following:

    ; What are executive responsibilities?

    ; Why is there a concern about occupational health and safety?

    ; How are we doing at the DOI?

    ; How is our Occupational Health and Safety Program organized?

    ; What is the Department Occupational Health and Safety Strategic Plan?

    Additional courses for executives may be mandated by bureau and offices. Further, executives in specific occupations may also have additional safety training requirements. Examples of the types of courses required of executive management to meet specific duties and responsibilities include:

    ; Medical records management

    ; Defensive Driving

    ; Occupant Emergency Plans

    ; Fire Protection and Prevention

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TRAINING REQUIREMENTS: FULL-TIME GS-0018 SAFETY AND

    HEALTH PROFESSIONALS

    Within the first 45 days of assignment, full-time safety professionals should complete an orientation to the Department’s and their bureau’s Occupational Health and Safety Programs,

    reviewing basic duties and responsibilities, organization, available resources, and policies. The orientation will be provided by the bureau or regional safety staff as appropriate and/or by completing the DOI Learn online safety and health training courses listed below:

    ; DOI Occupational Health and Safety Overview

    ; Authorities, Roles, and Responsibilities

    ; Resources, References, and Standards

    ; Bureau Occupational Health and Safety Program Overview

    Within six months of assignment in a Occupational Health and Safety professional role, the individual is required to complete training that includes the Department and bureau program; section 19 of the OSHA Act; Executive Order 12196; 29 CFR 1960; procedures for reporting, evaluation and abatement of hazards; procedures for reporting and investigating allegations of reprisal; the recognition of hazardous conditions and environments; identification and use of occupational safety and health standards; and other appropriate rules and regulations.

    The training may be provided by the bureau or regional safety staff as appropriate and/or by completing the DOI University online safety and health training courses listed below.

    ; Introduction to the Safe Behavior Process

    ; Bureau Safety Program Requirements

    ; Introduction to Industrial Hygiene Program

    ; Hazard Communication

    Additional training as follows, is recommended for all full time safety and health staff as referenced in the DOI Safety and Health Training, Technical Skills and Abilities for Collateral Duty and Full Time Safety Personnel Handbook, dated May 2007. Within one year of

    appointment, the full-time Occupational Health and Safety professional will complete OSHA 6010, Occupational Health and Safety Course for Other Federal Agencies offered at the OSHA Training Institute. Alternate training can be approved by the bureau safety manager, or sponsored or conducted by the regional safety staff or regional safety office.

    Between years two and six of assignment as a full-time safety professional, there is a requirement to document a minimum of 24 hours per year of additional formal occupational health and safety training. The following courses meet the training requirements:

    ; OSHA 2020 - Advance Accident Investigation or BLM/DOI Advanced Accident

    Investigation Course, or equivalent

    ; OSHA 1210 Introduction to Industrial Hygiene for Safety Personnel or OSHA

    1250 Introduction to Health Standards for Industrial Hygienists

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; Safety Management Information System instruction

    ; One of the following:

    o OSHA 6010, Occupational Safety and Health Course for Other Federal

    Agencies

    o OSHA 510, Occupational Safety and Health Standards for the

    Construction Industry

    o OSHA 511, Occupational Safety and Health Standards for General

    Industry

    o OSHA 500, Trainer Course in Occupational Safety and Health Standards

    for the Construction Industry

    o OSHA 501, Trainer Course in Occupational Safety and Health Standards

    for General Industry

    ; OSHA 3090, Electrical Standards or OSHA 3095, Electrical Standards ; OSHA 2073, Fire Protection and Life Safety

    Full-time safety professionals must receive and document a minimum of six courses within

    four years from the list below that are appropriate for the work they support. Credit may be

    given for equivalent courses completed. The Bureau Safety Manager may approve

    substitutions.

    ; OSHA 2015, Hazardous Materials

    ; OSHA 2045, Machinery and Machine Guarding Standards or OSHA 7100 - Introduction to Machinery and Machine Safeguarding

    ; OSHA 2050, Cranes and Rigging Safety for Construction OSHA 2080 - Cranes and Materials Handling for General Industry

    ; OSHA 2200, Industrial Noise

    ; OSHA 2210, Principles of Industrial Ventilation

    ; OSHA 2220, Respiratory Protection or OSHA 2225 - Respiratory Protection ; OSHA 2230, Industrial Toxicology

    ; OSHA 224, Laboratory and Safety Health, or DOIU Laboratory Safety (available FY 06)

    ; OSHA 2250, Principles of Ergonomics Applied to Work-Related Musculoskeletal and Nerve Disorders

    ; OSHA 2260, Permit-Required Confined Space Entry

    ; OSHA 2340, Biohazards

    ; OSHA 3010, Excavation, Trenching and Soil Mechanics

    ; OSHA 3080, Principles of Scaffolding

    ; OSHA 3110, Fall Arrest Systems

    ; OSHA 3220, Applied Welding Principles

    ; OSHA 335, Emergency Response to Hazardous Substance Releases ; Hazardous Waste Site Operations (HAZWOPER) 40 hour

    Additionally, optional courses to facilitate effective accomplishment of duties include:

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    ; OSHA 152, Effective Written Communication or USDA Practical Writing

    WRIT1110E-W01

    ; DOI University, Employee Performance Enhancement track or USDA

    Interpersonal Communications COMM7006D-W01

    ; Jump-Starting High-Performing Teams: The Fundamentals TDEV7021D

    ; Managing Training for Results CDEV9002D

    ; DOI or Bureau Leadership course

    Upon completion of minimal training requirements in the initial six years of assignment, in the seventh year of assignment and beyond, full-time safety professionals should receive and document a minimum of 24 hours per year of professional development safety and health training from the list of courses within APPENDIX B, Safety and Health Training Sources, Courses and Resources.

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