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dmgtcontactscouk

    dmg world media PensionSaver

GROUP PERSONAL PENSION PLAN

    ADMINISTRATION MANUAL

    Table of Contents

    Version Control 3 Introduction 4 Key Contacts 5 Pensions Service Centre 8 PlanViewer 11 Plan Summary 13 Eligibility 18 Enrolment 19 Contributions 22 Change to Members’ Contributions 27 Maternity, Paternity, Adoption Leave and

    Temporary Absence 28 Change to Members’ Contracting-Out Status 29 Change to Member Information 30 Account Corrections 32 Transfers In 33 Leavers 36 Transfers Out 37 Divorce 38 Retirements 39 Deaths 41 Glossary 42

    Version 1.4 18/04/2012 Page 2 of 44

     Version Control

    DATE OF CHANGE VERSION MADE BY REFERENCE

    th4 July 2008 1.0 Jo Garka First Draft

    th16 July 2008 1.1 Jeremy Williams Client review

    th17 July 2008 1.2 Stephanie Joseph Client amends and minor changes.

    th25 July 2008 1.3 Teresa Berkengoff Client review th5 August 2008 1.4 Stephanie Joseph Minor amendments & photos added Version 1.4 18/04/2012 Page 3 of 44

     Introduction

This manual sets out the procedures to be followed in the day-to-day administration of the dmg world media

    PensionSaver (the Plan).

    For each eventuality (e.g. joiners, leavers etc) it sets out the administrative steps to be taken by the main

    parties involved in the administration of the Plan, who are:

    ; dmg world media Ltd

     The sponsor of the Plan

    ; NAC Payroll department

     The function that perform the employee payroll for dmg world media Ltd

    ; Fidelity International

     The investment manager and provider of administration services

    ; PensionSaver Governance Committee

     The body set-up by DMGT plc to fulfil the governance of the suite of PensionSaver Plans

    Return to Table of Contents

Version 1.4 18/04/2012 Page 4 of 44

     Key Contacts FIDELITY

    DC Administration Team Mailbox that’s accepts e-correspondence relating to administrative tasks

    (ie, change of address notices, requests for retirement figures etc)

    dcadministration@fil.com

    DC Contributions Mailbox that accepts contribution files ONLY no correspondence

    dc.contributions@fil.com

    Pensions Service Centre Telephone and email helpline for members. Also available to authorised

    client contacts wishing to query specific member data. The helpline is open

    8am 6pm on normal business days

     pensions.service@fil.com

     +44 (0) 1737 838517 (for authorised callers)

    08457 234 235 (for members from the UK)

    +44 1737 838 585 (for members from outside the UK).

Version 1.4 18/04/2012 Page 5 of 44

     Key Contacts (cont’d)

DMGT PLC

Name: Andy Wright

    Position Team Leader

    Address: DMGT Pensions, 10 Bedford Street, Covent Garden London WC2E 9HE Email: Andy.wright@dmgtpensions.com

    Tel: 020 7395 7279

    Fax: 020 7240 4357

    Reason for contact: Day to day queries

Name: Jeremy Williams

    Position Pensions Manager

    Address: DMGT Pensions, 10 Bedford Street, Covent Garden London WC2E 9HE Email: Jeremy.williams@dmgtpensions.com

    Tel: 020 7395 7276

    Fax: 020 7240 4357

    Reason for contact: Principal and Chairman of the PensionSaver Governance Committee

Name: Teresa Berkengoff

    Position Manager, Communications and Policy

    Address: DMGT Pensions, 10 Bedford Street, Covent Garden London WC2E 9HE Email: Teresa.berkengoff@dmgtpensions.com

    Tel: 020 7395 7278

    Fax: 020 7240 4357

    Reason for contact: Communications and member of the PensionSaver Governance Committee

Name: Sarah Gazzard

    Position Payroll Administrator

    Address: Northcliffe Accounting Centre, Payroll Department, PO Box 6795, St George Street,

    Email: sarah.gazzard@northcliffemedia.co.uk Leicester LE1 1ZP Tel: 0116 222 4355

    Fax: 0116 222 4333

    Reason for contact: Day to day payroll queries

Name: June McFarlane

    Position Payroll Manager

    Address: Northcliffe Accounting Centre, Payroll Department, PO Box 6795, St George Street,

    Leicester LE1 1ZP

    Email: june.mcfarlane@northcliffemedia.co.uk

    Tel: 0116 222 4352

    Fax: 0116 222 4333

    Reason for contact: Payroll management queries

    Version 1.4 18/04/2012 Page 6 of 44

Name: Sue Bates

    Position Deputy Payroll Manager

    Address: Northcliffe Accounting Centre, Payroll Department, PO Box 6795, St George Street,

    Leicester LE1 1ZP

    Email: sue.bates@northcliffemedia.co.uk Tel: 0116 222 4350

    Fax: 0116 222 4333

    Reason for contact: Payroll management queries

    Version 1.4 18/04/2012 Page 7 of 44

     Pensions Service Centre

All existing and prospective members of the Plan can call Fidelity’s Pensions Service Centre.

    Fidelity’s representatives can provide the following services to members:

    ; information on investment options

    ; up- to-date account balances

    ; deal with statement requests

    ; switch existing balances

    ; change fund choice for future contribut ions

    ; fulfil literature requests

    ; make member data changes

    ; answer Plan rule enquiries

    ; answer general queries

    The lines are recorded and are open 8am - 6pm every normal business day. The number is 08457 234 235 from the UK (+44 1737 838 585 from outside the UK) and calls are charged at local rate. The services are provided directly to the members by Fidelity.

    Please note that Fidelity cannot and will not give specific advice to members on which funds they should invest their contributions.

    If the member prefers, they can email the Pensions Service Centre on pensions.service@fil.com. Fidelity’s

    representatives endeavour to reply to all emails by the following working day.

PINS

    Each member is given a Personal Identification Number (PIN) when they first join the Plan. This number that must be quoted before any information is provided to the member about their Account. The member’s address is also checked to ensure that all correspondence will reach the member. Where a member is unable to give their PIN, a minimum of three personal questions will be asked all of which

    must be answered correctly before actioning any member requests. The member’s PIN will then be reissued to them.

    Please note that change of addresses can only be actioned when a PIN is given. Version 1.4 18/04/2012 Page 8 of 44

     DMGT PENSIONS

All existing and prospective members of the Plan can contact DMGT Pensions whose representatives can

    provide information on the following: ; Plan rule enquiries

    ; general pension queries

    ; options on retirement

DMGT Pensions can be contacted on 020 7395 7272 or by email to enquiries@dmgtpensions.com

    Version 1.4 18/04/2012 Page 9 of 44

     Pensions Service Centre (cont’d) AUTHORISED CALLERS

    Certain client contacts are authorised to call the Pensions Service Centre to discuss general member and Plan

    queries. No individual member data will be discussed or disclosed. The authorised caller number is +44 (0) 1737 838 517. The client contacts currently authorised to call the Pensions Service Centre are:

    Geoffrey Staines Pensions Director, DMGT Jeremy Williams Pensions Manager, DMGT

    Teresa Berkengoff Manager, Communications & Andy Wright Team Leader, DMGT

    Policy, DMGT

    June McFarlane Payroll Manager, Northcliffe Sue Bates Deputy Payroll Manager, Northcliffe Accounting Centre Accounting Centre

    Laurie Giles IT Technician, DMGT Suzanne Hunt Pensions Administrator, DMGT

    Guy Bysouth Pensions Administrator DMGT Sylvia Stewart Pensions Administrator, DMGT

    Daniel McCarthy Senior HR Adviser, dmg world Sarah Gazzard Payroll Administrator, Northcliffe media Accounting Centre

    Catherine Hill - Senior HR Adviser, dmg world media Lorna Roberts - Senior HR Adviser, dmg world media

    Warren Girling Exec VP, HR and Comms, dmg world Michelle Hutchinson HR Director, dmg world media

    media

    Date last confirmed: 15/07/2008

    Return to Table of Contents Version 1.4 18/04/2012 Page 10 of 44

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