Safety Manual - Town of Bristol, NH

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Safety Manual - Town of Bristol, NH





    Date: 12/16/09



    Every employee of the Town of Bristol has the right to a workplace free from safety and health hazards (Lab 1403.01). A “Joint Loss Management” program is

    designed to prevent incidents and illnesses, and is established jointly between the employees and the management of the Town. Unsafe acts, unsafe conditions and

    incidents all demonstrate a weakness in the management system. This program provides the framework and structure for safety concerns to be managed like any other function of government through planning, organization, leadership, control and communication. It is an established fact that a well-trained, well-disciplined and well-supervised employee operating in a safe and healthful environment is less likely to have an incident.

    This manual has been prepared in order to provide all Town of Bristol personnel with a comprehensive set of written safety policies and procedures. Additional safety materials specific to individual departmental operations may be provided from time to time. For this reason, the manual is published in a loose-leaf format so that additional or revised pages may be inserted without the necessity of publishing an entirely new manual.

    These policies and procedures have been developed, and are expected to be followed in an effort to minimize incidents in all departments and agencies. The material in this manual will be of no benefit unless it is periodically reviewed and used as intended. Every employee, supervisor and manager shall be expected to be thoroughly familiar with the contents of this manual and shall be held responsible for compliance with the directives contained herein.


This __________day of _________________, __________.

Town of Bristol

     Board of Selectmen

____________________________ ____________________________

    Paul Fraser, Chair Richard Alpers

____________________________ ____________________________

    Joseph Denning Donald Milbrand

____________________________ ____________________________

    Jeffrey Shackett Paul Weston, Town Manager




    100 Introduction

    101 Elements of the Safety Program

    102 Responsibilities of Individuals

    103 Physical Examinations and Physical Standards


    200 Purpose of a Joint Loss Management Committee

    201 Establishment of Joint Loss Management Committee

    202 Duties and Responsibilities of Joint Loss Management Committee


    300 Supervision and Coordination of Activities

    301 Scheduling the Safety Meetings

    302 Purpose of Safety Meetings

    303 Subjects that should be Covered

    304 Safety Meetings

    305 Safety Materials

    306 Training Programs


    400 Reporting of Job Injuries by Employees

    401 Reporting of Job Injuries by Departments

    402 Verification of Statements


    500 Fundamental Activities for Incident Prevention

    501 Incidents are Preventable

    502 Causes of Incidents

    503 Unsafe Acts

    504 Unsafe Conditions

    505 Control of Incident Causes

    506 Elimination of Unsafe Conditions

    507 Control of Work Habits

    508 Safety Orientation of New Employees


    601 Discipline Policy Rationale

    602 Discipline Policy




    700 Purpose

    701 Handling Emergencies

    702 Cases to be Investigated

    703 Persons Making Investigations

    704 Procedures for Making Investigations 705 Reports of Investigations


800 Use of Vehicles

    801 When an Incident Occurs

    802 General Maintenance of Town Vehicles 803 Physical Safety of Town Vehicles 804 Use of Town Vehicles for Official Town Business


900 Hazard Communication Program

    901 Purpose

    902 Policy

    903 List of In-House Hazardous Chemicals 904 Material Safety Data Sheets

    905 Labels

    906 Training

    907 Contractor Employees

    908 Handling Chemicals


    Lab 1403.01 Safety and Health Requirements Lab 1403.02 Abrasive Blasting

    Lab 1403.03 Abrasive Grinding

    Lab 1403.04 Accident Reporting Requirements Lab 1403.05 Aerial Lifts

    Lab 1403.06 Air Tools

    Lab 1403.07 Belt Sanding Machines

    Lab 1403.08 Bloodborne Pathogens

    Lab 1403.09 Chains, Cables, Ropes, and Hooks Lab 1403.10 Chipguards

    Lab 1403.11 Compressed Air Use

    Lab 1403.12 Compressed Gas Cylinders Lab 1403.13 Concrete, Concrete Forms, and Shoring Lab 1403.14 Confined Space Entry

    Lab 1403.15 Cranes and Derricks

    Lab 1403.16 Disposal Chutes

    Lab 1403.17 Dockboards

    Lab 1403.18 Ergonomics

    Lab 1403.19 Excavating and Trenching Lab 1403.20 Fall Protection

    Lab 1403.21 Flagperson

    Lab 1403.22 Floor Openings and Open Sides Lab 1403.23 Forklift Trucks and Powered Industrial Trucks


Lab 1403.24 Guards

    Lab 1403.25 Hand Tools

    Lab 1403.26 Hoists

    Lab 1403.27 Housekeeping

    Lab 1403.28 Hygiene and Sanitation Lab 1403.29 Jointers

    Lab 1403.30 Ladders

    Lab 1403.31 Lasers,

    Lab 1403.32 Lock-Out

    Lab 1403.33 Machine Guarding

    Lab 1403.34 Machinery in a Fixed Location Lab 1403.35 Mechanical Power Presses Lab 1403.36 Medical Services

    Lab 1403.37 Mechanized Equipment

    Lab 1403.38 Noise Exposure

    Lab 1403.39 Overhead and Gantry Hoists and Cranes Lab 1403.40 Personal Protective Equipment Lab 1403.41 Portable Abrasive Wheel Machinery Lab 1403.42 Portable Pneumatic Powered Tools Lab 1403.43 Powder-Actuated Tools Lab 1403.44 Radiation

    Lab 1403.45 Railings

    Lab 1403.46 Record Keeping

    Lab 1403.47 Respiratory Protection Lab 1403.48 Revolving Drums

    Lab 1403.49 Rollover Protective Structures (ROPS)

    Lab 1403.50 Safety Nets

    Lab 1403.51 Saws

    Lab 1403.52 Scaffolds

    Lab 1403.53 Spray Finishing Operations Lab 1403.54 Storage

    Lab 1403.55 Tanks with Open-Surface Lab 1403.56 Tire Cages

    Lab 1403.57 Toxic Substances

    Lab 1403.58 Traffic Control

    Lab 1403.59 Trash

    Lab 1403.60 Tree Care Operations Lab 1403.61 Wall Openings

    Lab 1403.62 Washing Facilities

    Lab 1403.63 Welding and Cutting

    Lab 1403.64 Welding in Confined Spaces Lab 1403.65 Wire Ropes, Chains, and Rigging Equipment

    Lab 1403.66 Woodworking Machinery



    Appendix A Safety Orientation Form Appendix B Employee Safety Responsibilities Signature Form

    Appendix C Employee(s) Incident/Near Miss Report Appendix D Supervisor’s Incident/Near Miss Investigation Report Appendix E Confined Space Permit




    100. Introduction

    a) The Town of Bristol Safety Program is designed to accomplish one primary

    purpose; TO PREVENT INCIDENTS. Preventing incidents results in saving lives,

    eliminating injuries, increasing efficiency of operations, and directly and indirectly

    saving thousands of dollars for both the municipality and its employees. The

    municipal Safety Program provides not only for the safety of all employees, but

    also for the safety of the public in regard to the operations of the various


    b) To be successful, the Safety Program must have the continuous, active support of

    all employees and particularly of those in supervisory and management positions.

    The "push" for an effective Safety Program must come from the "top" person in

    each department, section, or crew. If a Department Head or Supervisor appears to

    be unconcerned about the Safety Program, their employees will adopt this


    c) It should be pointed out that there is nothing new about the policies and procedures

    outlined in this manual. In general, the policies and practices outlined in this

    manual have been in effect for quite some time. This manual has been published

    and will be updated to provide a readily available reference of written policies and

    procedures for the guidance of all personnel.

    101. Elements of the Safety Program

    To ensure that the Town of Bristol Safety Program remains effective, certain elements and objectives of the Program have been outlined. These are:

    a) To assign safety-related responsibilities to personnel.

    b) To ensure that personnel are assigned to jobs, which they are physically, qualified

    to safely perform.

    c) To make equipment, work areas, and work methods safe.

    d) To search out safety hazards and eliminate them immediately.

    e) To encourage Employee interest in safety and to maintain that interest. f) To control the work habits of personnel by adequate and effective supervision. g) To provide proper protective equipment and to make its use mandatory. h) To educate and train Employees as to the specific hazards of their jobs. i) To investigate incidents in order to determine cause and then to take the action

    necessary to prevent their recurrence.

    j) To prepare and maintain proper and complete incident records which will allow for

    evaluation of the Safety Program.

    k) To adopt and enforce safety rules, policies and procedures.


    102. Responsibilities of Individuals

    Joint Loss Management Committee: (LAB 600, RSA 281-A:64)

    The Joint Loss Management Committee (JLMC) will consist of equal numbers of representatives from Labor and Management. At a minimum the committee will include a representative from Town Office employees, Police Department, Fire Department, Water/Sewer Department and Highway Department.

    The JLMC will meet at least quarterly to develop and carry out workplace safety programs and programs for continuing education for employees on the subject of workplace safety.

    In addition to the JLMC, each department is encouraged to organize a Department Safety Committee. This committee should assist the department head with compliance with this policy, help identify training needs and review incidents within the Department with the goal of incident prevention.

    Board of Selectmen

    The responsibilities of the Board of Selectmen shall include, as a minimum, the following functions:

a) To provide overall support, direction and commitment;

    b) To ensure that personnel responsible for implementing the provisions of this

    program understand it, have a copy of it, and are held accountable for their

    action/inactions in accordance with established personnel policies and


    c) To provide required resources including funding for safety equipment, personal

    protective equipment and training materials;

    d) When needed, provide all town personnel with access to outside experts, loss

    prevention consultants and to insure the exchange of information between


    e) To provide time as part of the normal operations of a department for inspections

    and the completion of reports when warranted by investigation, and to permit and

    encourage employees to participate in training programs;

f) To provide other necessary support and programs as needed.

    Town Manager

    The Town Manager shall have the responsibility for administering the Safety Program in an advisory capacity, and shall report to the Town Council. The duties of the Town Manager as they relate to the implementation of the Safety Program are:

    a) The Town Manager shall work closely with the Safety Committee in formulating

    safety rules, policies and procedures.

    b) The Town Manager shall assist departments in planning and conducting safety

    training and safety education.


c) The Town Manager with the assistance of administrative employees, as needed

    shall maintain the incident record system for the Town, receiving reports for

    injuries, vehicle incident reports, and investigation reports from the departments,

    and making required reports to the insurance companies.

    d) The Town Manager shall prepare and distribute periodical reports to the heads of

    departments indicating the effectiveness of the Safety Program.

    e) The Town Manager or designee shall make periodic inspections of work areas for

    the purpose of discovering unsafe conditions or unsafe practices.

    f) The Town Manager shall ensure that all incidents, which result in lost-time injuries,

    are investigated.

    g) The Town Manager shall take follow-up action, as necessary, to ascertain that

    corrective action has been taken by heads of departments or Supervisors to

    prevent recurrence of incidents.

    f) To provide required resources including funding for safety equipment, personal

    protective equipment and training materials;

    Department Head

    Each Department Head shall have complete responsibility for the Safety Program within their department and building. In addition:

    a) The Department Head shall assure that Employees are properly instructed

    regarding safe working methods and that Supervisors fulfill their assigned

    responsibilities in regard to safety instruction and supervision.

    b) The Department Head shall assure that required reports pertaining to injuries,

    vehicle incidents and investigations are promptly prepared and forwarded for

    further processing.

    c) The Department Head shall make frequent inspections of work areas for the

    purpose of discovering and correcting unsafe conditions or unsafe working


    d) The Department Head shall encourage Employees to report immediately any

    unsafe conditions, equipment, etc., and shall take necessary action to correct


    e) The Department Head shall require all personnel to obey safety rules, procedures

    and policies, and shall take or recommend appropriate disciplinary action

    whenever deemed necessary.

    f) The Department Head shall require Supervisors to determine causes of incidents

    involving personnel or equipment under their supervision and to recommend

    measures to prevent similar incidents.


    The Supervisor is responsible to the Department Head for the Safety Program as it pertains to personnel and equipment under their supervision. The Supervisor is the "key


    person" involved in the Safety Program because they are in the best position to observe the work of Employees. Additional responsibilities include:

    a) Giving job instructions to subordinates with special emphasis on the hazards of the

    work to be performed.

    b) Constantly watching for and immediately correcting unsafe conditions and unsafe

    working practices as well as reporting to the Department Head those incidents

    which are beyond the scope of their authority to correct. (Lab 1403.01

    c) Promptly informing the Department Head of all incidents involving personnel or

    equipment under their supervision, and taking immediate steps to investigate each

    incident to determine its cause.

    d) Assuring that proper action is taken any time an Employee is injured. This


    i) Making sure that the injured Employee receives appropriate medical

    attention, depending upon the severity of the injury.

    ii) Completing any necessary forms, reports or other documentation related

    to the injury and treatment of an Employee under their supervision. This

    includes, but is not limited to, Workers' Compensation Forms and Incident

    Investigation Forms.

    e) Enforcing safety rules, policies and procedures and making sure that protective

    equipment is worn as the hazards of the job dictate such use.

    f) Actively promoting safety to all personnel. This shall be accomplished both

    through word and actions, and will at all times be stressed as being of the utmost


    g) Informing all Employees of their responsibilities as outlined below.


    Each Employee is always responsible for his/her own safety, the safety of other workers, and the safety of the general public with regard to the work being performed). In addition:

    a) An Employee shall be required to obey safety rules, policies and procedures as a

    condition of employment. (Lab 1403.01 (b))

    b) An Employee shall wear personal protective equipment such as goggles,

    hard-hats, etc. as deemed necessary by the Supervisor and/or the Department

    Head, or as conditions dictate.

    c) An Employee, if injured on the job, shall be required to take the necessary action


    i) Promptly giving verbal notice to a Supervisor and/or Department Head of

    any injury received while on the job REGARDLESS of the severity of the

    injury or whether or not medical treatment is required.


    ii) Filing with the required Supervisor and/or Department Head, within 24

    hours following any incident or injury, a written report of the incident. (See

    Section 301 for further detail.)

    e) An Employee shall promptly inform Supervisor and/or Department Head of any

    unsafe equipment, unsafe tools or other hazardous conditions.

    f) An Employee shall obtain specific instructions from a Supervisor and/or

    Department Head in all cases where conditions and/or previous instructions are

    not completely understood.

    103. Physical Examinations and Physical Standards

    Physical Examinations:

    a) New Employees may be required to undergo a physical examination. An

    appointed physician will perform this at the time of employment and in accordance

    with any State and Federal regulations. The purpose of this is to ensure that the

    Employee has a baseline set of vital signs, can perform the duties of the job

    without endangering his or her own health and safety, or the health and safety of

    fellow employees.

    b) There are certain jobs, which allow for the employment of persons with physical

    limitations. Therefore, the physical requirements of the particular job will be taken

    into consideration and reasonable accommodations for physical limitations will be

    made in accordance with any State and Federal regulations.

    c) Limitations noted upon a physician’s examination will be brought to the attention of

    the Department Head and will then be discussed with the Supervisor. After

    consideration of the job description and the Employees' limitations, a

    determination will be made as to the suitability of the applicant for the job and any

    appropriate accommodations.

    Maintaining Physical Standards:

    a) After employment, an Employee shall be expected to continue to meet any

    physical standards prescribed for the job at time of employment.

    In the event that an Employee develops a physical or mental condition, which may

    in any way endanger them or the health and lives of fellow employees, the

    Department Head will initiate action to accommodate the Employee to ensure that

    work can safely be performed.

    b) The Department Head is authorized to require any Employee of their department

    to undergo, at the Town of Bristol’s expense, a physical examination if it is deemed

    that such an examination is needed to ascertain the physical condition of the

    Employee. The Employee will be sent to an examining physician chosen by the

    Town of Bristol.

    Return to Work from Injury or Illness:

    a) Before an Employee is allowed to return to work from an absence due to serious

    injury, illness or major surgical operation, the Department Head may require the


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