TOWN OF BRISTOL
JOINT LOSS MANAGEMENT
Every employee of the Town of Bristol has the right to a workplace free from safety and health hazards (Lab 1403.01). A “Joint Loss Management” program is
designed to prevent incidents and illnesses, and is established jointly between the employees and the management of the Town. Unsafe acts, unsafe conditions and
incidents all demonstrate a weakness in the management system. This program provides the framework and structure for safety concerns to be managed like any other function of government through planning, organization, leadership, control and communication. It is an established fact that a well-trained, well-disciplined and well-supervised employee operating in a safe and healthful environment is less likely to have an incident.
This manual has been prepared in order to provide all Town of Bristol personnel with a comprehensive set of written safety policies and procedures. Additional safety materials specific to individual departmental operations may be provided from time to time. For this reason, the manual is published in a loose-leaf format so that additional or revised pages may be inserted without the necessity of publishing an entirely new manual.
These policies and procedures have been developed, and are expected to be followed in an effort to minimize incidents in all departments and agencies. The material in this manual will be of no benefit unless it is periodically reviewed and used as intended. Every employee, supervisor and manager shall be expected to be thoroughly familiar with the contents of this manual and shall be held responsible for compliance with the directives contained herein.
This __________day of _________________, __________.
Town of Bristol
Board of Selectmen
Paul Fraser, Chair Richard Alpers
Joseph Denning Donald Milbrand
Jeffrey Shackett Paul Weston, Town Manager
TABLE OF CONTENTS
SECTION 1 THE TOWN OF BRISTOL SAFETY PROGRAM
101 Elements of the Safety Program
102 Responsibilities of Individuals
103 Physical Examinations and Physical Standards
SECTION 2 JOINT LOSS MANAGEMENT COMMITTEE
200 Purpose of a Joint Loss Management Committee
201 Establishment of Joint Loss Management Committee
202 Duties and Responsibilities of Joint Loss Management Committee
SECTION 3 DEPARTMENTAL SAFETY PROGRAM ACTIVITIES
300 Supervision and Coordination of Activities
301 Scheduling the Safety Meetings
302 Purpose of Safety Meetings
303 Subjects that should be Covered
304 Safety Meetings
305 Safety Materials
306 Training Programs
SECTION 4 REPORTING OF JOB INJURIES
400 Reporting of Job Injuries by Employees
401 Reporting of Job Injuries by Departments
402 Verification of Statements
SECTION 5 FUNDAMENTALS OF INCIDENT PREVENTION
500 Fundamental Activities for Incident Prevention
501 Incidents are Preventable
502 Causes of Incidents
503 Unsafe Acts
504 Unsafe Conditions
505 Control of Incident Causes
506 Elimination of Unsafe Conditions
507 Control of Work Habits
508 Safety Orientation of New Employees
SECTION 6 DISCIPLINE POLICY
601 Discipline Policy Rationale
602 Discipline Policy
SECTION 7 HANDLING OF INJURIES, INCIDENT REPORTING, and
INVESTIGATION OF INCIDENTS
701 Handling Emergencies
702 Cases to be Investigated
703 Persons Making Investigations
704 Procedures for Making Investigations 705 Reports of Investigations
SECTION 8 MOTOR VEHICLES
800 Use of Vehicles
801 When an Incident Occurs
802 General Maintenance of Town Vehicles 803 Physical Safety of Town Vehicles 804 Use of Town Vehicles for Official Town Business
SECTION 9 HAZARD COMMUNICATION PROGRAM
900 Hazard Communication Program
903 List of In-House Hazardous Chemicals 904 Material Safety Data Sheets
907 Contractor Employees
908 Handling Chemicals
SECTION 10 GENERAL SAFETY PRACTICES Lab 1400 - 2007
Lab 1403.01 Safety and Health Requirements Lab 1403.02 Abrasive Blasting
Lab 1403.03 Abrasive Grinding
Lab 1403.04 Accident Reporting Requirements Lab 1403.05 Aerial Lifts
Lab 1403.06 Air Tools
Lab 1403.07 Belt Sanding Machines
Lab 1403.08 Bloodborne Pathogens
Lab 1403.09 Chains, Cables, Ropes, and Hooks Lab 1403.10 Chipguards
Lab 1403.11 Compressed Air Use
Lab 1403.12 Compressed Gas Cylinders Lab 1403.13 Concrete, Concrete Forms, and Shoring Lab 1403.14 Confined Space Entry
Lab 1403.15 Cranes and Derricks
Lab 1403.16 Disposal Chutes
Lab 1403.17 Dockboards
Lab 1403.18 Ergonomics
Lab 1403.19 Excavating and Trenching Lab 1403.20 Fall Protection
Lab 1403.21 Flagperson
Lab 1403.22 Floor Openings and Open Sides Lab 1403.23 Forklift Trucks and Powered Industrial Trucks
Lab 1403.24 Guards
Lab 1403.25 Hand Tools
Lab 1403.26 Hoists
Lab 1403.27 Housekeeping
Lab 1403.28 Hygiene and Sanitation Lab 1403.29 Jointers
Lab 1403.30 Ladders
Lab 1403.31 Lasers,
Lab 1403.32 Lock-Out
Lab 1403.33 Machine Guarding
Lab 1403.34 Machinery in a Fixed Location Lab 1403.35 Mechanical Power Presses Lab 1403.36 Medical Services
Lab 1403.37 Mechanized Equipment
Lab 1403.38 Noise Exposure
Lab 1403.39 Overhead and Gantry Hoists and Cranes Lab 1403.40 Personal Protective Equipment Lab 1403.41 Portable Abrasive Wheel Machinery Lab 1403.42 Portable Pneumatic Powered Tools Lab 1403.43 Powder-Actuated Tools Lab 1403.44 Radiation
Lab 1403.45 Railings
Lab 1403.46 Record Keeping
Lab 1403.47 Respiratory Protection Lab 1403.48 Revolving Drums
Lab 1403.49 Rollover Protective Structures (ROPS)
Lab 1403.50 Safety Nets
Lab 1403.51 Saws
Lab 1403.52 Scaffolds
Lab 1403.53 Spray Finishing Operations Lab 1403.54 Storage
Lab 1403.55 Tanks with Open-Surface Lab 1403.56 Tire Cages
Lab 1403.57 Toxic Substances
Lab 1403.58 Traffic Control
Lab 1403.59 Trash
Lab 1403.60 Tree Care Operations Lab 1403.61 Wall Openings
Lab 1403.62 Washing Facilities
Lab 1403.63 Welding and Cutting
Lab 1403.64 Welding in Confined Spaces Lab 1403.65 Wire Ropes, Chains, and Rigging Equipment
Lab 1403.66 Woodworking Machinery
SECTION 11 TEMPORARY ALERNATE DUTY PROGRAM
SECTION 12 APPENDIX: FORMS
Appendix A Safety Orientation Form Appendix B Employee Safety Responsibilities Signature Form
Appendix C Employee(s) Incident/Near Miss Report Appendix D Supervisor’s Incident/Near Miss Investigation Report Appendix E Confined Space Permit
THE TOWN OF BRISTOL SAFETY PROGRAM
a) The Town of Bristol Safety Program is designed to accomplish one primary
purpose; TO PREVENT INCIDENTS. Preventing incidents results in saving lives,
eliminating injuries, increasing efficiency of operations, and directly and indirectly
saving thousands of dollars for both the municipality and its employees. The
municipal Safety Program provides not only for the safety of all employees, but
also for the safety of the public in regard to the operations of the various
b) To be successful, the Safety Program must have the continuous, active support of
all employees and particularly of those in supervisory and management positions.
The "push" for an effective Safety Program must come from the "top" person in
each department, section, or crew. If a Department Head or Supervisor appears to
be unconcerned about the Safety Program, their employees will adopt this
c) It should be pointed out that there is nothing new about the policies and procedures
outlined in this manual. In general, the policies and practices outlined in this
manual have been in effect for quite some time. This manual has been published
and will be updated to provide a readily available reference of written policies and
procedures for the guidance of all personnel.
101. Elements of the Safety Program
To ensure that the Town of Bristol Safety Program remains effective, certain elements and objectives of the Program have been outlined. These are:
a) To assign safety-related responsibilities to personnel.
b) To ensure that personnel are assigned to jobs, which they are physically, qualified
to safely perform.
c) To make equipment, work areas, and work methods safe.
d) To search out safety hazards and eliminate them immediately.
e) To encourage Employee interest in safety and to maintain that interest. f) To control the work habits of personnel by adequate and effective supervision. g) To provide proper protective equipment and to make its use mandatory. h) To educate and train Employees as to the specific hazards of their jobs. i) To investigate incidents in order to determine cause and then to take the action
necessary to prevent their recurrence.
j) To prepare and maintain proper and complete incident records which will allow for
evaluation of the Safety Program.
k) To adopt and enforce safety rules, policies and procedures.
102. Responsibilities of Individuals
Joint Loss Management Committee: (LAB 600, RSA 281-A:64)
The Joint Loss Management Committee (JLMC) will consist of equal numbers of representatives from Labor and Management. At a minimum the committee will include a representative from Town Office employees, Police Department, Fire Department, Water/Sewer Department and Highway Department.
The JLMC will meet at least quarterly to develop and carry out workplace safety programs and programs for continuing education for employees on the subject of workplace safety.
In addition to the JLMC, each department is encouraged to organize a Department Safety Committee. This committee should assist the department head with compliance with this policy, help identify training needs and review incidents within the Department with the goal of incident prevention.
Board of Selectmen
The responsibilities of the Board of Selectmen shall include, as a minimum, the following functions:
a) To provide overall support, direction and commitment;
b) To ensure that personnel responsible for implementing the provisions of this
program understand it, have a copy of it, and are held accountable for their
action/inactions in accordance with established personnel policies and
c) To provide required resources including funding for safety equipment, personal
protective equipment and training materials;
d) When needed, provide all town personnel with access to outside experts, loss
prevention consultants and to insure the exchange of information between
e) To provide time as part of the normal operations of a department for inspections
and the completion of reports when warranted by investigation, and to permit and
encourage employees to participate in training programs;
f) To provide other necessary support and programs as needed.
The Town Manager shall have the responsibility for administering the Safety Program in an advisory capacity, and shall report to the Town Council. The duties of the Town Manager as they relate to the implementation of the Safety Program are:
a) The Town Manager shall work closely with the Safety Committee in formulating
safety rules, policies and procedures.
b) The Town Manager shall assist departments in planning and conducting safety
training and safety education.
c) The Town Manager with the assistance of administrative employees, as needed
shall maintain the incident record system for the Town, receiving reports for
injuries, vehicle incident reports, and investigation reports from the departments,
and making required reports to the insurance companies.
d) The Town Manager shall prepare and distribute periodical reports to the heads of
departments indicating the effectiveness of the Safety Program.
e) The Town Manager or designee shall make periodic inspections of work areas for
the purpose of discovering unsafe conditions or unsafe practices.
f) The Town Manager shall ensure that all incidents, which result in lost-time injuries,
g) The Town Manager shall take follow-up action, as necessary, to ascertain that
corrective action has been taken by heads of departments or Supervisors to
prevent recurrence of incidents.
f) To provide required resources including funding for safety equipment, personal
protective equipment and training materials;
Each Department Head shall have complete responsibility for the Safety Program within their department and building. In addition:
a) The Department Head shall assure that Employees are properly instructed
regarding safe working methods and that Supervisors fulfill their assigned
responsibilities in regard to safety instruction and supervision.
b) The Department Head shall assure that required reports pertaining to injuries,
vehicle incidents and investigations are promptly prepared and forwarded for
c) The Department Head shall make frequent inspections of work areas for the
purpose of discovering and correcting unsafe conditions or unsafe working
d) The Department Head shall encourage Employees to report immediately any
unsafe conditions, equipment, etc., and shall take necessary action to correct
e) The Department Head shall require all personnel to obey safety rules, procedures
and policies, and shall take or recommend appropriate disciplinary action
whenever deemed necessary.
f) The Department Head shall require Supervisors to determine causes of incidents
involving personnel or equipment under their supervision and to recommend
measures to prevent similar incidents.
The Supervisor is responsible to the Department Head for the Safety Program as it pertains to personnel and equipment under their supervision. The Supervisor is the "key
person" involved in the Safety Program because they are in the best position to observe the work of Employees. Additional responsibilities include:
a) Giving job instructions to subordinates with special emphasis on the hazards of the
work to be performed.
b) Constantly watching for and immediately correcting unsafe conditions and unsafe
working practices as well as reporting to the Department Head those incidents
which are beyond the scope of their authority to correct. (Lab 1403.01
c) Promptly informing the Department Head of all incidents involving personnel or
equipment under their supervision, and taking immediate steps to investigate each
incident to determine its cause.
d) Assuring that proper action is taken any time an Employee is injured. This
i) Making sure that the injured Employee receives appropriate medical
attention, depending upon the severity of the injury.
ii) Completing any necessary forms, reports or other documentation related
to the injury and treatment of an Employee under their supervision. This
includes, but is not limited to, Workers' Compensation Forms and Incident
e) Enforcing safety rules, policies and procedures and making sure that protective
equipment is worn as the hazards of the job dictate such use.
f) Actively promoting safety to all personnel. This shall be accomplished both
through word and actions, and will at all times be stressed as being of the utmost
g) Informing all Employees of their responsibilities as outlined below.
Each Employee is always responsible for his/her own safety, the safety of other workers, and the safety of the general public with regard to the work being performed). In addition:
a) An Employee shall be required to obey safety rules, policies and procedures as a
condition of employment. (Lab 1403.01 (b))
b) An Employee shall wear personal protective equipment such as goggles,
hard-hats, etc. as deemed necessary by the Supervisor and/or the Department
Head, or as conditions dictate.
c) An Employee, if injured on the job, shall be required to take the necessary action
i) Promptly giving verbal notice to a Supervisor and/or Department Head of
any injury received while on the job REGARDLESS of the severity of the
injury or whether or not medical treatment is required.
ii) Filing with the required Supervisor and/or Department Head, within 24
hours following any incident or injury, a written report of the incident. (See
Section 301 for further detail.)
e) An Employee shall promptly inform Supervisor and/or Department Head of any
unsafe equipment, unsafe tools or other hazardous conditions.
f) An Employee shall obtain specific instructions from a Supervisor and/or
Department Head in all cases where conditions and/or previous instructions are
not completely understood.
103. Physical Examinations and Physical Standards
a) New Employees may be required to undergo a physical examination. An
appointed physician will perform this at the time of employment and in accordance
with any State and Federal regulations. The purpose of this is to ensure that the
Employee has a baseline set of vital signs, can perform the duties of the job
without endangering his or her own health and safety, or the health and safety of
b) There are certain jobs, which allow for the employment of persons with physical
limitations. Therefore, the physical requirements of the particular job will be taken
into consideration and reasonable accommodations for physical limitations will be
made in accordance with any State and Federal regulations.
c) Limitations noted upon a physician’s examination will be brought to the attention of
the Department Head and will then be discussed with the Supervisor. After
consideration of the job description and the Employees' limitations, a
determination will be made as to the suitability of the applicant for the job and any
Maintaining Physical Standards:
a) After employment, an Employee shall be expected to continue to meet any
physical standards prescribed for the job at time of employment.
In the event that an Employee develops a physical or mental condition, which may
in any way endanger them or the health and lives of fellow employees, the
Department Head will initiate action to accommodate the Employee to ensure that
work can safely be performed.
b) The Department Head is authorized to require any Employee of their department
to undergo, at the Town of Bristol’s expense, a physical examination if it is deemed
that such an examination is needed to ascertain the physical condition of the
Employee. The Employee will be sent to an examining physician chosen by the
Town of Bristol.
Return to Work from Injury or Illness:
a) Before an Employee is allowed to return to work from an absence due to serious
injury, illness or major surgical operation, the Department Head may require the