A Guide to Community Organization
President’s Conference on Fire Prevention thFederal Works Building, 18 & F Streets, N.W.
Washington 25, D.C.
The objectives of the President’s Conference on Fire Prevention were:
1. To emphasize the ever-present danger by fire to human life and natural resources.
2. To intensify fire safety in every community.
3. To influence responsible public officials to accept their primary responsibility for
leadership in fire safety.
The Action Program of the Conference established a pattern for the achievement of these objectives within the shortest possible time.
It promulgated two basic recommendations devoted to organizational procedure:
1. A call upon the governor of each of the 48 States to appoint statewide fire safety
committees composed of the appropriate public officials and representatives of
nongovernmental groups to explore the fire-loss problem for the purpose of setting up a
practical fire prevention program and to call a statewide fire safety conference as soon as
possible after the President’s Conference.
2. A call upon all mayors, city managers or chief executives of all cities, towns, villages or
other municipalities to appoint fire safety committees where an effective one does not
already exist, composed of both public officials and representatives of nongovernmental
organizations, to carry on a continuous campaign of fire safety throughout the year.
This brief pamphlet has been prepared as a guide to the establishment of an effective fire safety committee at the community level. It is confined to a discussion of organizational problems. Detailed information regarding the specific recommendations of the President’s Conference on
the several aspects of fire safety – the objectives the local committee will seek to achieve – is
contained in the report of the six Conference committees. Every member of a local committee should be supplied with copies of all these committee reports.
ORGANIZING THE COMMITTEE FOR FIRE SAFETY
Local Responsibility for Fire Safety
Whatever the type of committee organization, primarily responsibility for fire safety rests with the local authorities. The primary function of the committee is to create public awareness of the fire problems, enlist the active aid of citizens and rally support behind public officials in discharging their responsibility for fire safety.
In many cities and villages throughout the country effective fire safety committees have long been in existence and functioning effectively. Some of these have been appointed by the local mayor, city manager or fire chief, but most of them have been organized under the leadership of the chamber of commerce, junior chamber of commerce, safety council, local insurance board or some other important local business or civic group. Where an established committee is active and doing a good job better results will follow by supporting and strengthening the existing committee rather than by setting up an entirely new one.
Under all circumstances, however, it is desirable to have responsible public officials actively identified with the local fire safety committee and if the mayor, fire chief, building commissioner, superintendent of schools and other public officials whose departments are directly concerned with fire safety are not already included, these officials should be appointed to membership.
As in any organized community activity, the success of a fire safety committee in getting results will to a large measure depend upon leadership – the chairman.
Wherever possible the chairman of the local fire safety committee should be a private citizen rather than an elected or appointed public official. This will eliminate any possible political implications. It will tend to bring together all elements of the community in a unified effort. Furthermore, a disinterested private citizen will be more effective in rallying public support behind the local government’s fire safety efforts. The mayor, city manager or fire chief may be
honorary chairman but the job of active leadership should be entrusted to the most prominent and capable businessman or civic leader who can be secured in the community and who can devote the necessary time to the job.
Every organized segment of community life should be represented on the fire safety committee. The size of the committee is relatively unimportant as the actual spade-work must in any event be done by small subcommittees. Each organized group should have something worthwhile to
contribute in the way of ideas, manpower established channels for reaching large groups of people.
As before stated, the mayor, city manager or other chief executives should be included, as should every city department even indirectly concerned with the fire safety problem. In every case the fire chief, fire marshal, building commissioner, city attorney and superintendent of schools should be active members. In the larger cities and rural communities county officials as well should be named.
There are a few nongovernmental groups that because of their organizational set-up or past experience in the fire safety field will be in a position to play a major role in the local campaign. These include the chamber of commerce, junior chamber of commerce, community safety council, local Red Cross chapter and the local insurance board.
Representatives of the following groups should be invited and urged to cooperate actively:
2. Farm organizations (Farm Bureau Federation, Farmers’ Union, Grange, 4-H Clubs, etc.)
3. Hospitals and Institutions
4. Hotels, night clubs and restaurants
5. Insurance agents
6. Labor union
8. Manufacturers’ associations (industrial plants)
9. Merchants (retail and wholesale)
11. Public utilities (gas, light, power, and transportation companies)
13. Schools (parochial, private, public, colleges and universities)
14. Service clubs (Exchange, Kiwanis, Lions, Rotary, etc.)
16. Veterans’ organizations
17. Women’s organizations
18. Youth organizations (Boy Scouts, Boy’s Clubs, Camp Fire Girls, Girl Scouts, etc.)
The community fire safety committee may have one or more honorary chairmen, an active chairman, and one or more vice chairmen. It should also have a dynamic, energetic secretary who can devote considerable time to its work.
Many of the existing local fire safety committees were patterned after the recommendations of the National Fire Protection Association and the National Fire Waste Council, which provided for the following four subcommittees:
1. Public Fire Protection
2. Laws and Ordinances
3. Structural Improvements
4. Educational Activities
Where this set-up is functioning effectively, no change is recommended.
The subcommittee structure may well vary, however, between communities, and the following suggestions are designed to provide in newly organized communities a more detailed specialization of function and activity on the part of the subcommittee designed to carry on educational activities or arouse community interest and support as well as to follow the organizational pattern of the President’s Conference itself.
There are a few small working groups which are essential to the success of any organization for community activity and the following subcommittees are suggested:
2. Organized Public Support
These should be supplemented by subcommittees patterned after the working organization of the President’s Conference, which will require the following additional groups:
1. Building Construction
2. Firefighting Services
3. Laws and Enforcement
4. Fire Prevention Education
In some communities, the following subcommittees may also be needed:
1. Disaster Relief
2. Rural Fire Safety
3. Town Inspection
There is no rule of thumb regarding the size of subcommittees. They should be rather small working groups, but all organizations which have something to contribute should be represented.
The following representation is suggested on the five basic subcommittees:
1. Industrial – Fire prevention engineers, labor unions, manufacturers’ associations and
2. Organized Public Support – Representatives of all important business, civic, farm,
professional, service and women’s groups. Also representatives of newspapers,
churches, department stores, schools and theatres.
3. Publicity – Local newspaper, radio stations, theatres, publicity experts of chambers of
commerce, business groups, department stores, and manufacturing organizations.
4. School - Representatives of public, private and parochial schools, county schools,
colleges, universities and libraries.
5. Speakers – A group of prominent people who can organize and direct a group of
competent speakers drawn from every group represented on the fire safety committee.
Leadership is equally essential to the success of the subcommittee activity as to the overall program of the group. Outstanding men or women experienced in the respective fields should be chosen to head each subcommittee. Individuals respected in the community, sincerely interested in the subject of fire safety and in a position to devote a reasonable amount of time and energy to the work are essential if the working subcommittees are to function effectively. Window-dressing names should not be used as chairmen of the working committees.
It is rather a general practice to include the general chairman, vice-chairman and chairmen of the subcommittee as an Executive Committee or Steering Committee. This small Executive Committee should be given broad powers of authority to act on behalf of the full committee so that too frequent meetings of the larger group will not be necessary. It is a mistake, however, and will sacrifice the interest of the members of the large committee, to allow it to become a mere rubber-stamp group for the Executive Committee.
The full membership of the fire safety committee should be called together several times a year. Once a month is a good schedule and there should never be less than four meetings a year.
Subcommittees will meet much more frequently. Some of them will find it necessary to meet once a week and, when preparing for special events such as Fire Prevention Week or Spring Clean-Up, even more frequently.
Meetings should only be called when there is something definite to discuss or report. Members will lose interest rapidly and drop out if called upon to attend unnecessary meetings where nothing happens.
What To Do?
The reports of the several committees of the President’s Conference on Fire Prevention contain
detailed information and recommendations on all phases of the fire safety problem. These reports should form the basis of the local fire safety campaign.
Here are the principal objectives which each and every local fire safety committee should set before itself as goals:
1. Arouse your community to a realization of the seriousness of the fire problem – to life
and to property.
2. Enlist the active cooperation of every man, woman and child to accept his or her
responsibility to avoid doing those thoughtless and careless things which cause fires.
3. Eliminate every possible fire hazard.
4. Modernize building codes and fire prevention ordinances to provide maximum fire
5. Rigidly and impartially enforce all building codes and fire prevention ordinances.
6. Make fire prevention education an integral part of school curriculum.
7. Maintain an adequate fire department with consideration to adequate personnel, training
8. Be on the alert for all new fire hazards resulting from use of new materials, processes and
9. Rally community support behind public officials to encourage them to accept their
responsibility for local fire safety.
10. Encourage fire department to make fire safety inspections in all building used for
residential purposes, including private dwellings, in addition to those usually made in
mercantile and industrial properties.
11. Organize a community disaster relief plan which can be put into effect immediately in
case of necessity.
The fundamental purpose of your local fire safety committee is to work for these goals in your own community. The committee organization and assignments of responsibility should be patterned to implement the earliest attainment of these objectives.
There are several periods during the year which offer special opportunities to arouse public interest in your fire safety program.
March – April Spring Clean-Up
May – October Grass fires, forest fires and dry weather hazards
October Fire Prevention Week
October – November Winter heating hazards
December Holiday hazards
While your campaign to achieve the eleven objectives previously listed requires a well-planned fifty-two week program, special events such as these may well be occasions for intensifying and stepping up public interest and participation in the campaign.
Through the several committees suggested earlier in this guide, provision should be made to keep the following activities going throughout the year.
1. Supply frequent, timely releases to the newspapers.
2. Supply material for spot announcements and feature programs to the radio stations.
3. Make speakers available for any group requesting them and actively seek such
4. Organize a community-wide self-inspection campaign in the spring and fall.
5. Arrange for frequent window displays by merchants, insurance agents and public utilities.
6. Provide mailing inserts from time to time to merchants, public utilities, banks and other
7. Sponsor poster or essay contests in the schools.
8. Maintain active support of churches.
9. Distribute literature from time to time through schools, youth organizations and
10. Arrange for occasional publicity stunts.
11. Have theatres show fire prevention films, trailers, etc., several times each year.
12. Give adequate recognition to any fireman doing outstanding work in saving life.
While engaging in these activities to arouse and inform the public and to encourage a sense of individual responsibility for fire safety, sight should not be lost of the equally important steps in your community that require official action by various departments of your local governments.
Special committees should be continually working with city authorities to:
1. Modernize and improve building codes and fire prevention ordinances.
2. Secure rigid and uniform enforcement of all fire safety codes and laws.
3. Provide maximum efficiency of personnel and equipment in the fire department.
4. Maintain adequate water supply.
5. Establish fire prevention education as an integral part of all school instruction.
The chart on Page 9 may be helpful in indicating in graphic fashion activities of the various groups in your community in the field of fire safety:
The most effective spearhead for the fire safety activity
in any community will be the Community Fire Safety
Committee. Each community, however, is made up of
a number of segments, within which varying degrees of
organization, responsibility and authority have been
developed. It follows, therefore, that an ACTIVITIES
TABLE, such as appears on this page, must of necessity
be so designed as to serve as a guide for the activities of
the most casually organized segment, and at the same These segments should keep time be flexible enough to serve as a check list for the in constant touch with the well organized group – an outline for its committee Community Committee since activities which will supplement as well as implement they are, in fact, the reservoir the work of the Community Fire Safety Committee. SCHOOLS from which leaders and
CHURCHES workers will be drawn to SERVICE CLUBS – Exchange, Kiwanis, Lions, make that work of the ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; Cooperate with your Community Fire Safety Committee. Rotary, etc. FARM ORGANIZATIONS – Farm Bureaus, Community Fire Safety Federations, Farmers’ Unions, Granges, 4H Clubs, etc. Committee effective the year Arouse a realization of the seriousness of the fire problem to THEATRES ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; round. In this way activities life and property. HOSPITALS and INSTITUTIONS may be correlated and VETERANS’ ORGANIZATIONS Organize a campaign to eliminate all careless acts which ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; duplication eliminated. HOTELS, NIGHT CLUBS and RESTAURANTS cause fires. WOMEN’S ORGANIZATIONS Eliminate every possible fire hazard in homes, shops, offices, For brevity, general terms are INSURANCE AGENTS – Individuals and ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; or places of work or recreation. Associations used in the Activities Table. YOUTH ORGANIZATIONS – Boy Scouts, Boys’ For example – “Churches” Campaign for a fire department adequate in personnel, Clubs, Camp Fire Girls, Girl Scouts, etc., ; ; ; ; ; ; ; ; ; ; ; ; LABOR UNIONS means all sects and religious training, and equipment.
organizations, as well as Train and prepare your members for service, at a moment’s MANUFACTURES (Industrial Plants) ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; groups within each sect: notice, on Disaster Relief Forces. “Schools” will cover schools Cooperate with efforts to modernize building codes and fire LIBRARIES of all types, parochial, private ; ; ; ; ; ; ; ; ; ; ; ; ; prevention ordinances and public, colleges and Cooperate in campaigns for the maintenance of adequate universities, school boards, MERCHANTS (Retail and Wholesale) ; ; ; ; ; ; ; ; ; ; ; ; ; ; water supply and modern fire alarm installations. teachers’ associations, clubs,
fraternities and alumni NEWSPAPERS and PUBILICATIONS Comply with and enforce all building codes and fire ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; groups: and “Public prevention ordinances in all premises.
Utilities” – gas, light, power, PUBLIC UTILITIES Urge fire prevention education as an integral part of the ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; communication and school curriculum. transportation companies. RADIO and TELEVISION Be on alert for all new fire hazards resulting from the use of ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; new materials, process or methods.
Literature, films, and advice may be secured through the following organizations:
National Board of Fire Underwriters, 85 John Street, New York 7, New York. National Fire Protection Association, 60 Batterymarch Street, Boston 10, Mass. National Safety Council, 20 North Wacker Drive, Chicago 6, Illinois. Underwriters Laboratories, Inc., 108 East Ohio Street, Chicago 11, Illinois. Western Actuarial Bureau, 222 West Adams Street, Chicago 6, Illinois.
Maj. Gen. PHILIP B. FLEMING, Administrator, Federal Works Agency
A. BRUCE BIELASKI, Assistant General Manager, National Board of Fire Underwriters
W. E. REYNOLDS, Commissioner of Public Buildings
O. J. Arnold, President, Northwestern National Life Insurance Co. Frank Bane, Executive Director, Council of State Governments. Paul Betters, Executive Secretary, United States Conference of Mayors. Ernest B. Brown, President, Ernest W. Brown, Inc.
Frank A. Christensen, President, National Board of Fire Underwriters.
J. H. Craig, Chairman, Fire Marshals’ Section, National Fire Protection Association.
Dr. Ned H. Dearborn, President, National Safety Council.
Charles A. Delaney, President, International Association of Fire Chiefs.
Robert E. Dineen, President, National Association of Insurance Commissioners.
Jas. R. Edmunds, Jr., President, American Institute of Architects. Wallace J. Falvey, Chairman, Advisory Committee, National Conservation Bureau.
Hovey T. Freeman, President, Manufacturers Mutual Fire Insurance Co. A. V. Gruhn, General Manager, American Mutual Alliance. W. K. Jackson, President, Chamber of Commerce of the United States. Leroy A. Lincoln, President, Metropolitan life Insurance Co.
W. E. Mallalieu, General Manager, National Board of Fire Underwriters.
Earl D. Mallery, Executive Director, The American Municipal Association. James H. Mooney, President, Building Officials’ Conference of America.
James H. Park, President, Pacific Coast Building Officials Conference.