DEPARTMENT OF EDUCATION
STATEMENT OF DUTIES – June 2005
Graduate Recruit-Research and Analysis/ICT 962696 & 962697
Administrative and Clerical Employees Level 4
Office of the Tasmanian Qualifications Authority
As specified N/A
TERMS OF EMPLOYMENT FULL TIME EQUIVALENT (FTE)
Fixed-term, full-time, 73.5 hours per fortnight, 52 1.00
weeks per year including 4 weeks annual leave.
Considerable intrastate travel may be required.
POSITION CATEGORY/FUNDING/RESTRICTIONS SUPERVISOR
Fixed-term positions. Cost code T81F53I18120000. Manager - TQA
These positions are available for fixed-term
assignment from June 2005 for a period of 12
The current location of these positions is Hobart.
POSITION OBJECTIVE: To assist management in undertaking work of a clerical and an administrative nature including projects, resource management and policy development. This work will involve problem solving, analysis of complex issues, investigation and research into policy issues and liaison within and outside the Department on a broad range of policy issues.
1. Undertake projects including the ICT Redevelopment and conduct research and analysis, either
individually or in conjunction with more senior staff issues and provide solutions, develop proposals
and put forward recommendations.
2. Assist with the initiation, co-ordination, implementation and monitoring of Government and
3. Liaise with other areas of the Department and other agencies on policy and related issues.
4. Provide high level secretariat support to committees and project teams.
5. Prepare correspondence, reports and/or briefing notes.
LEVEL OF RESPONSIBILITY: An employee at this level is responsible for ensuring that all work carried out is thorough, well researched, accurate and timely. The position occupant will be required to display flexibility, creativity and initiative in developing proposals and recommendations for consideration by management and will be responsible for the veracity of such proposals and recommendations.
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DIRECTION/SUPERVISION RECEIVED: Directions and work priorities are set by the supervisor but as the occupant gains experience the occupant will receive less routine supervision and be subject to general supervision where discretion and choice in selecting the most appropriate method for completing the allotted task is not only encouraged but expected. Final work is reviewed by the supervisor.
ESSENTIAL REQUIREMENTS: Nil
DESIRABLE REQUIREMENTS: A Degree or tertiary qualification in a relevant discipline is highly desirable. A willingness to undertake training to attain additional qualifications as required.
SELECTION CRITERIA: Employment in the State Service is governed by the State Service Act 2000 and
employment decisions must be based on merit. A decision relating to appointment or promotion is based on merit if:
; an assessment is made of the relative suitability of the candidates for the duties; and ; the assessment is based on the relationship between the candidates’ work-related qualities and the work
related qualities genuinely required for the performance of the duties; and
; the assessment focuses on the relative capacity of the candidates to achieve outcomes related to the
; the assessment is the primary consideration in making the decision.
Work-related qualities might include; skills and abilities; qualifications, training and competencies; standard of work performance; capacity to produce required outcomes; relevant personal qualities; and demonstrated potential for future development.
The following specific selection criteria must be addressed by candidates in this context. The nominated position objective and duties contained in this statement of duties must also be used to assist in the interpretation of these selection criteria.
1. Able to exercise quantitative and qualitative analytical skills used in circumstances where information
may be unclear, a variety of outcomes are possible and/or recommendations must take account of
established precedent and procedures.
2. Demonstrate interpersonal skills including sound liaison, negotiating and communication skills enabling
factual communication, open discussion to gain information or clarify issues from enquirers and capacity
to work as a member of a team.
3. Sound written communication skills enabling the production of complex documents that are clear,
accurate and concise and which are understandable to non-specialists and if appropriate develop logical
4. ICT literacy skills with basic understanding of and ability to use computer software to enhance work
performance in particular word processing, database management and spreadsheets.
5. Organisational skills which enable the co-ordination and management of a variety of tasks at the same
time, and the planning and completion of work activities within pre-determined timeframes and
WORKING IN THE DEPARTMENT: The Department is a large, decentralised employer with staff deployed throughout Tasmania in a variety of locations including schools, colleges, libraries and offices.
The Department is committed to high standards of performance in the application of contemporary management practices and principles. All employees are expected to participate in maintaining safe working conditions and practices and to promote and uphold the principle of fair and equitable access to employment/promotion, personal development and training and the elimination of workplace harassment and discrimination. Smoking is prohibited in State Government workplaces and vehicles.
The Department is committed to the introduction and application of information management systems and solutions to improve its capacity to meet its objectives. Consequently the successful applicant may work extensively with screen-based equipment. All employees are expected to utilise information management systems responsibly and in accordance with privacy principles and the Department’s discrimination and
Employment in the Department and the State Service is governed by the State Service Act 2000 which
contains a set of State Service Principles that provide an overarching statement as to both the nature and operation of the State Service and expectations of those who work within it. The State Service Act 2000 also
contains a Code of Conduct which complements the State Service Principles and requires employees and officers to act appropriately in the course of their duties and to maintain the confidence of the community in the activities of the State Service.
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All departmental employees and officers must comply with the Principles, the Code of Conduct and Commissioner's Direction Number 2 which sets out the minimum requirements that must be met in upholding, promoting and ensuring adherence to the Principles.
STATE SERVICE PRINCIPLES (section 7 State Service Act 2000)
1. The State Service is apolitical, performing its functions in an impartial, ethical and professional manner. 2. The State Service is a public service in which employment decisions are based on merit. 3. The State Service provides a workplace that is free from discrimination and recognises and utilises the
diversity of the community it serves.
4. The State Service is accountable for its actions and performance, within the framework of Ministerial
Responsibility to the Government, the Parliament and the community.
5. The State Service is responsive to Government in providing honest, comprehensive, accurate and timely
advice and in implementing the Government’s policies and programs.
6. The State Service delivers services fairly and impartially to the community.
7. The State Service develops leadership of the highest quality.
8. The State Service establishes workplace practices that encourage communication, consultation, co-
operation and input from employees on matters that affect their work and workplace. 9. The State Service provides a fair, flexible, safe and rewarding workplace.
10. The State Service focuses on managing its performance and achieving results.
11. The State Service promotes equity in employment.
12. The State Service provides a reasonable opportunity to all eligible members of the community to apply
for State Service employment.
13. The State Service provides a fair system of review of decisions taken in respect of employees.
CODE OF CONDUCT (section 9 State Service Act 2000)
1. An employee must behave honestly and with integrity in the course of State Service employment. 2. An employee must act with care and diligence in the course of State Service employment. 3. An employee, when acting in the course of State Service employment, must treat everyone with respect
and without harassment, victimisation or discrimination.
4. An employee, when acting in the course of State Service employment, must comply with all applicable
5. An employee must comply with any standing orders and with any lawful and reasonable direction given by
a person having authority to give the direction.
6. An employee must maintain appropriate confidentiality about dealings of, and information acquired by, the
employee in the course of that employee's State Service employment.
7. An employee must disclose, and take reasonable steps to avoid, any conflict of interest in connection with
the employee's State Service employment.
8. An employee must use Tasmanian Government official resources in a proper manner. 9. An employee must not knowingly provide false or misleading information in connection with the employee's
State Service employment.
10. An employee must not make improper use of -
; information gained in the course of his or her employment; or
; the employee's duties, status, power or authority
in order to gain, or seek to gain, a gift, benefit or advantage for the employee or for any other person. 11. An employee who receives a gift in the course of his or her employment or in relation to his or her
employment must declare that gift as prescribed by the regulations.
12. An employee, when acting in the course of State Service employment, must behave in a way that
upholds the State Service Principles.
13. An employee must at all times behave in a way that does not adversely affect the integrity and good
reputation of the State Service.
14. An employee must comply with any other conduct requirement that is prescribed by the State Service
The Code of Conduct may be supplemented by Department-specific standing orders.
APPROVED BY HRM DELEGATE: 103974 - Deputy Secretary Corporate Services – June 2005
Instrument to Vary Establishment: 207-2004/05, 222-2004/05 & 222a-2004/05 Date Duties and Selection Criteria Last Reviewed: 06/05 SAS
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