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ATTENTION ALL BIDDERS

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ATTENTION ALL BIDDERS

    JEFFERSON COUNTY COMMISSION

    PURCHASING DEPARTMENT

    ROOM 830 * 716 RICHARD ARRINGTON JR BLVD N

    BIRMINGHAM, AL 35203

    (205) 214-8589

    February 10, 2011

    ADDENDUM NO. 1

    INVITATION TO BID# 72-11

Prospective Bidders:

    The Invitation to Bid (ITB) for PAPER AND PLASTIC BAGS” is hereby amended as outlined in the following manner.

Please acknowledge receipt of this amendment by signing and returning with your bid response.

Respectfully,

Helen Rumley-Cunningham

Helen Rumley-Cunningham, Buyer

ACKNOWLEDGED:

    NAME OF COMPANY ____________________________________________________

    ADDRESS ____________________________________________________

    ____________________________________________________

    COMPANY REPRESENTATIVE ____________________________________________________

    TELEPHONE NUMBER ____________________________________________________

    DATE ____________________________________________________

    JEFFERSON COUNTY COMMISSION

    PURCHASING DEPARTMENT

    ROOM 830 * 716 RICHARD ARRINGTON JR BLVD N

    BIRMINGHAM, AL 35203

    (205) 214-8589

    February 10, 2011

    ADDENDUM NO. 1

    ITEM 1, SHEET 9-10: ITEM 1, SHEET 9-10:

    From:

    ITEM DESCRIPTION

     Paper Bag, Brown Kraft #57

    Per Bundle $ 50 Bundles $ 1 State your packaging

     State Mfg Name & Number

     Paper bag, Brown Kraft #12

    Per Bundle $ 50 Bundles $ 2 State your packaging

     State Mfg Name & Number

     Paper bag, Brown Kraft #2

    Per Bundle $ 300 Bundles $ 3 State your packaging

     State Mfg Name & Number

     Paper bag, Brown Kraft #10

    Per Bundle $ 300 Bundles $ 4

     State your packaging

     State Mfg Name & Number

     Plastic mini grip bags, 3x5, 10 pkg/cs 2 mil thickness

    Per Case $

    5 50 Cases $

     State your packaging

     State Mfg Name & Number

     Plastic mini grip bags, 4x6, 10 pkg/cs,1000/cs

    Per Case $

    6 75 Cases $

     State your packaging

     State Mfg Name & Number

    Plastic mini grip bags, 5x8, 10 pkg/cs, 1000/cs 2M

     Thick

    Per Case $ 7 30 Cases $

     State your packaging

     State Mfg Name & Number

     Plastic mini grip bags, 3x5, 10 pkg/cs 2 mil thickness

    Per Case $

    8 50 Cases $

     State your packaging

     State Mfg Name & Number

     Plastic sandwich bags, 6x9, 1000cs 2 mil thick

    Per Case $

    9 100 Cases $

     State your packaging

     State Mfg Name & Number

    Plastic storage self-seal bag 1 gallon, 10 x 13, 2M

     Thick 1000/cs

    Per Case $ 10 100 Cases $

     State your packaging

     State Mfg Name & Number

    Grand Total Case Price for items 1-10 $_______________

Delivery is guaranteed not later than _______ days after order date.

    MAXIMUM DISCOUNT: ndGuaranteed maximum discount available if contract is renewed for 2 year ________________%

     rdGuaranteed maximum discount available if contract is renewed for 3 year ________________%

    ITEM 1, SHEET 9-10: ITEM 1, SHEET 9-10:

    To:

    ITEM DESCRIPTION

     Paper Bag, Brown Kraft #57

    Per Bundle $ 50 Bundles $ 1 State your packaging

     State Mfg Name & Number

     Paper bag, Brown Kraft #12

    Per Bundle $ 50 Bundles $ 2 State your packaging

     State Mfg Name & Number

     Paper bag, Brown Kraft #2

    Per Bundle $ 300 Bundles $ 3 State your packaging

     State Mfg Name & Number

     Paper bag, Brown Kraft #10

    Per Bundle $ 300 Bundles $ 4

     State your packaging

     State Mfg Name & Number

     Plastic mini grip bags, 3x5, 10 pkg/cs 2 mil thickness Per Case $ 5 50 Cases $

     State your packaging

     State Mfg Name & Number

     Plastic mini grip bags, 4x6, 10 pkg/cs,1000/cs

    Per Case $

    6 75 Cases $

     State your packaging

     State Mfg Name & Number

    Plastic mini grip bags, 5x8, 10 pkg/cs, 1000/cs 2M

     Thick

    7 Per Case $

    30 Cases $

     State your packaging

     State Mfg Name & Number

     Plastic mini grip bags, 2x3, 1000/cs 2 mil thickness

    Per Case $

    8 50 Cases $

     State your packaging

     State Mfg Name & Number

     Plastic sandwich bags, 6x9, 1000cs 2 mil thick

    Per Case $

    9 100 Cases $

     State your packaging

     State Mfg Name & Number

    Plastic storage self-seal bag 1 gallon, 10 x 13, 2M

     Thick 1000/cs

    Per Case $ 10 100 Cases $

     State your packaging

     State Mfg Name & Number

    Grand Total Case Price for items 1-10 $_______________

Delivery is guaranteed not later than _______ days after order date.

    MAXIMUM DISCOUNT: ndGuaranteed maximum discount available if contract is renewed for 2 year ________________%

     rdGuaranteed maximum discount available if contract is renewed for 3 year ________________%

    This addendum is considered to be an integral part of this ITB.

    All other terms of this ITB remain unchanged and in effect.

    Remainder of page intentionally blank

TO: Prospective Bidders

    INVITATION TO BID NUMBER: 72-11Full document available at http://paca.jccal.org

    INVITATION TO BID : PAPER AND PLASTIC BAGS

    Helen Rumley-Cunningham, Buyer

    Room 830 INVITATION TO BID RESPONSES

    WILL BE RECEIVED BY: 716 Richard Arrington Jr. Blvd North

    Birmingham, AL 35203-0009

    ***IMPORTANT SOLICITATION DATES***

    BID DUE DATE: BID OPENING DATE:

    February 14, 2011 by 5:00 PM February 15, 2011 at 11:00 AM

    (Central Standard Time) (Central Standard Time)

    Return responses to this Invitation to Bid in a sealed envelope marked:

     “BID 72-11 PAPER AND PLASTIC BAGS

    BID OPENING WILL BE HELD AT:

    Jefferson County Courthouse

    Purchasing Department, Room 830

    716 Richard Arrington Jr. Blvd North

    Birmingham, Alabama 35203-0009

    NOTIFICATION OF INTENT:

    All recipients of this solicitation notice must indicate intent to submit a bid. Those vendors submitting a Notification of Intent will be sent a complete copy of the bid, any related addendum, answers to inquiries, etc.

    pertaining to this ITB. Notification of intent must be faxed to (205) 325-5221 or e-mailed to Helen Rumley-

    Cunningham at rumleyh@jccal.org.

* PLEASE RESPOND NO LATER THAN FRIDAY, FEBRUARY 11, 2011 WITH YOUR INTENT. *

TELEPHONE INQUIRIES NOT ACCEPTED:

    Telephone inquiries with questions regarding clarification of any and all specifications of the ITB will not be

    accepted. All questions must be written and faxed to (205)325-5221 or e-mailed to Helen Rumley-Cunningham

    @ rumleyh@jccal.org.

Submissions may be withdrawn, modified, and resubmitted prior to the formal bid opening due date. Any

    submission modification(s) submitted after the “Bid Opening Due Date” may not be considered.

The County reserves the right to accept or reject any or all bids, or any part of any bid, and to waive any

    informalities or irregularities in the bid.

All costs incurred by the company to respond to this solicitation will be wholly the responsibility of the Bidder.

    All copies and contents of the proposal, attachments, and explanations thereto submitted in response to this ITB,

    except copyrighted material, shall become the property of the Jefferson County Commission regardless of the

    Consultant selected.

    Response to this solicitation does not constitute an agreement between the Bidder and the County.

    The County is not responsible for delays occasioned by the U.S. Postal Service, the internal mail delivery system of the County, or any other means of delivery employed by the bidder. Similarly, the County is not responsible for, and will not open, any bid responses which are received later than the date and time indicated above. Late bid responses will be retained in the bid file, unopened.

    Released by:

    _____________________________________________________________

    INVITATION TO BID

    # 72-11

PAPER AND PLASTIC BAGS

    Helen Rumley-Cunningham, Buyer

    Room 830*716 Richard Arrington Jr. Blvd North

    Birmingham, Alabama 35203

    Phone: (205) 214-8589

    Email: rumleyh@jccal.org

PURCHASING ASSOCIATION OF CENTRAL ALABAMA

    TO ALL BIDDERS:

The attached Request for Proposal presents a cooperative proposal for the Purchasing Association of Central Alabama (PACA) members below:

    Adamsville Helena, City of Palmerdale Fire Department Alabama School of Fine Arts Homewood, City of Pelham, City of

    Alabaster, City of Hoover, City of Pelham Civic Center Bessemer, City of Hueytown, City of Pelham Water Department Bessemer Board of Education Irondale, City of Pell City Fire Department Bibb County Commission Jefferson County Board of Education Pleasant Grove, City of Bibb County Firefighters Assoc Jefferson County Commission Rocky Ridge Fire/Rescue Birmingham Board of Education Jefferson County Assisted Housing Corp Shannon Fire Department Birmingham-Jefferson Civic Center Jefferson County Housing Authority Shelby County Board of Education Birmingham Public Library Jefferson County Library Coop Shelby County Community Corrections Birmingport Fire Districts Jefferson State Community College Storm Water Management Authority Brighton, City of Kimberly, Town of Sylvan, Town of

    Brookside, City of Lakeview Fire Department Tarrant, City of

    Cahaba Valley Fire & Rescue Lakeview, Town of Tarrant City Board of Education Center Point, City of Lawley Fire Department Trafford, City of

    Chelsea, City of Lawson State Community College Trussville Board of Education Chilton/Shelby Mental Health Board Leeds Board of Education Trussville Volunteer Fire Department Clay, City of Leeds, City of Tuscaloosa County Board of Education Concord Fire Department McAdory Fire Departments Tuscaloosa County Commission

    Copeland Ferry Fire Department Midfield, City of Tuscaloosa County Firefighters Assn Eastern Valley Volunteer Fire Dept Midfield Board of Education Vestavia Hills, City of Fairfield, City of Minor Heights Fire Department Vestavia Hills Board of Education Fairfield Board of Education Morris, City of Warrior, City of

    Forestdale Fire Department Mountain Brook, City of Warrior River Fire & Rescue Service Four Mile Fire Department Mountain Brook Board of Education Water River Water Authority Fultondale, City of Mt Olive Fire & Rescue West Blocton Volunteer Fire & Rescue Glennwood Fire District Mulga, Town of Westwood Rescue 209 Gardendale, City of North Shelby Fire Department

Other government entities and all school systems within Jefferson County and counties adjoining thereto may elect to participate in

    this cooperative bid. Vendors must agree that if any additional government entity does join the Association, vendors shall honor

    prices on this Invitation to Bid for those additional entities that may join the Association.

ITB/RFP #: 72-11

    Commodity: PAPER AND PLASTIC BAGS

    Buyer: HELEN RUMLEY-CUNNINGHAM

    Telephone: (205) 214-8589

The proposal award will be made by the Jefferson County Commission on behalf of the Association in accordance with the provision

    of the intergovernmental agreement between the Jefferson County Commission and the members of the Association. Each

    participating governmental entity of the Association will be responsible for issuing its own purchase orders, delivery instructions,

    invoicing, insurance requirements, and issue its own tax exemption certificate as required by vendors.

This cover letter is considered an integral part of this Request for Proposal document and shall be included by reference into any

    contract.

     Acknowledged by

_______________________________________________ __________________________________________

    Vendor Name Authorized Signature/Title

    JEFFERSON COUNTY COMMISSION

    PURCHASING DEPARTMENT

    ROOM 830 * 716 RICHARD ARRINGTON JR BLVD N

    BIRMINGHAM, AL 35203

    (205) 214-8589

    BUYER: HELEN RUMLEY-CUNNINGHAM

     BID NO: 72-11

     SHEET NO: 3

     FEBRUARY 03, 2011

    INVITATION TO BID

Sealed bids marked "PAPER AND PLASTIC BAGSwill be received by the Purchasing Manager,

    Room 830 * 716 Richard Arrington Jr Blvd N, Birmingham, Alabama.

Bids will be accepted until 5:00 P.M. central time (standard or daylight savings time, as applicable) on

    Monday, February 14, 2011. Bids submitted after this date and time will not be considered.

Bids will be publicly opened at 10:00 A.M. (Central Standard Time) on Tuesday, February 15, 2011.

    The County is not responsible for delays occasioned by the U. S. Postal Service, the internal mail delivery system of the County, or any other means of delivery employed by the bidder. Similarly, the County is not responsible for, and will not open,

    any bid/proposal responses, which are received later than the date and time, indicated above. Late bids/proposals will be retained in the bid/proposal file, unopened.

TERM OF CONTRACT

    Any contract resulting from this ITB will become effective upon bid award (or within 30 days of award notification, approval of the County Commission and purchase order is issued). Contract will expire on February 28, 2012. However, the contract may be extended, at the County’s option, for a period of up to (2) additional 1 year terms.

CONTRACT PERIOD

    Contract will be good for the period 03/01/2011 to 02/28/2012 with renewal, at County’s option, each fiscal year until

    2013.

SPECIFICATIONS:

    Use of specific names and numbers is not intended to restrict the bidding of any seller and/or manufacturer, but is solely for the

    purpose of indicating the type, size and quality of materials, products, service, or equipment considered best adapted to the County's intended use.

Proprietary specifications may be waived for functional equivalents offered.

LANGUAGE, WORDS USED INTERCHANGEABLY:

    The word COUNTY refers to the JEFFERSON COUNTY COMMISSION and/or JEFFERSON COUNTY, ALABAMA

    throughout this document. Similarly, RESPONDENT, VENDOR, and BIDDER refer to the person or company submitting an offer to sell its goods or services to the COUNTY. The words PROPOSAL, QUOTATION, and BID are all offers from the BIDDER. The County has established for the purposes of this RFP that the words SHALL, MUST or WILL are equivalent in this RFP and indicate a mandatory requirement or condition, the material deviation from which shall not be waived by the County. A deviation is material if, at the sole discretion of the County, the deficient response is not in substantial accord with

    this RFP’s mandatory condition requirements. The words SHOULD and MAY is equivalent in the RFP and indicates very desirable conditions or requirements but is permissive in nature. Deviation from, or omission of, such a desirable condition or

    requirement will not in and of itself cause automatic rejection of a proposal, but may result in being considered as not in the

    best interest of the County.

    CONTINUED ON SHEET 4

    JEFFERSON COUNTY COMMISSION

    PURCHASING DEPARTMENT

    ROOM 830 * 716 RICHARD ARRINGTON JR BLVD N

    BIRMINGHAM, AL 35203

    (205) 214-8589

    BUYER: HELEN RUMLEY-CUNNINGHAM

     BID NO: 72-11

     SHEET NO: 4

     FEBRUARY 03, 2011

    INVITATION TO BID

DELIVERY: F.O.B. Destination via truck inside delivery required.

    Delivery schedule will be arranged by each using Jefferson County Department and/or

    PACA member.

    Will be to: COOPER GREEN MERCY HOSPITAL TH1515 6 AVENUE SOUTH

    BIRMINGHAM, AL 35233

    CONTACT PERSON: ANN HEARD (205) 930-3453

    JEFFERSON COUNTY REHABILITATION CENTER

    200 NORTH PINEHILL ROAD

    BIRMINGHAM, AL 35217

    CONTACT PERSON: MURRAY RODGERS (205) 849-2358

    FAMILY COURT YOUTH DETENTION ND120 2 COURT NORTH

    BIRMIGHAM, AL 35204

    CONTACT PERSON: VERNON MONTAGUE (205) 325-5455

    JEFFERSON COUNTY SHERIFF DEPARTMENT (BIRMINGHAM)

    809 RICHARD ARRINGTON, JR. BLVD N.

    BIRMINGHAM, AL 35203

    CONTACT PERSON: RUBY HALL/PAM BRODIE (205) 327-8250 or (205) 325-5213

    KITCHEN

    Successful vendor must be able to set up each PACA member with various inside delivery locations. PACA members will be responsible for issuing their own purchase order number and providing vendor with billing and shipping information.

Subsequent County locations may be added based on the needs of the County.

All delivery schedules to be set up by using department and/or PACA members.

    Deliveries shall be made directly to individual locations. Following placement of orders, each member will be responsible for

    establishing their own delivery schedule (or on an “as needed” basis). Each location shall agree upon its own delivery time, but

    awarded vendor must be capable of making a minimum of two (2) deliveries a week, if needed. For some facilities, delivery may be required to more than one building. It is anticipated most locations will require delivery to be made at least three

    alternate days each week generally between the hours of 7:00 A.M. and 11:00 A.M. Deliveries shall be on weekdays.

BRAND NAMES

    The acceptable specified brand(s) are indicated in this bid document; however, bidders offering substitutions must get approval

    from the user department and include signed acceptance letter with bid document or bid submitted may not be considered for evaluation.

    CONTINUED ON SHEET 5

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