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This is a combined synopsissolicitation for commercial items

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This is a combined synopsissolicitation for commercial items

Solicitation No. PROC1100071

    Combined Solicitation/Synopsis for:

721110 Conference Accommodations for Trademark Managers Training Workshop

    The United States Patent and Trademark Office (USPTO) has a requirement for conference space in a retreat-like setting for its Trademark Managers Training Workshop. The requirement

    includes sleeping rooms, information technology/audio visual equipment/setup, and food and beverage for approximately 80 attendees.

    (i).This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; electronic proposals are being requested and a written solicitation will not be issued.

    (ii). The solicitation number is PROC1100071. The solicitation is issued as a Request for Quote

    (RFQ).

    (iii). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-47.

    (iv). This acquisition is conducted as a small business set-aside. The requirements will be fulfilled using the Simplified Acquisition procedures, Part 13 of the FAR, and the test program authorized in FAR subpart 13.5, to the maximum extent possible. The associated North American Classification System (NAICS) code is 721110 with a size standard of $30 million.

    (v) see number (vi) below.

    (vi). Descriptions of requirements to be acquired:

    Conference Meeting Rooms in a conference center with retreat-like facilities and

    Food and Beverage

    A conference center in a retreat-like setting and corresponding facilities is required for a

    two day training workshop. The primary purpose of this requirement is for a conference

    facility in a retreat-like setting not a hotel with conference rooms. The facility should be

    able to accommodate indoor/outdoor team building exercises, either within the property or

    within a reasonable distance from the property. The proposed facility should have wifi

    available for use.

    The proposed conference meeting room price should include food and beverage.

    A space to accommodate 80 people in rounds is required for the general session. A stage

    with a skirted dais is necessary to accommodate panel speakers, as well as a podium with

    sound. Lunch and dinner may be served in this room.

    Two breakout rooms are also required. Each breakout room should be able to

    accommodate 45 people in classroom style. The breakout rooms should be set up with 6ft

    tables with 18” skirted tables.

    Food and Beverage Requirements for the workshop includes:

    Day one: Continental breakfast (75 people); sit down lunch (75 people); sit down dinner

    (80 people)

    Day two: breakfast (75 people); sit-down lunch (80 people)

    Meals and Lodging Requirements:

    Meals and lodging shall be at Government per diem or less. The USPTO is a Federal

    agency and is tax exempt.

    Guest Rooms

    80 guest rooms are required (single occupancy). These rooms will be paid for on the

    USPTO Master Account. Incidentals are the responsibility of all individual attendees.

    Information Technology/Audio Visual Requirements

    The workshop requires audiovisual equipment and support. Aside from the equipment,

    personnel are needed to set up the site, be on-site throughout the two-day event to run the

    equipment and trouble shoot any problems that might arise during the workshop, as well as

    take down the equipment after the workshop.

The AV requirements for this program should include:

    AUDIO VISUAL REQUIREMENTS (subject to change)

    General Session and Breakout Rooms

    3 Screen w/ Dress Kit

    3 Projector

    3 Wireless Cue Lite Mouse/Slide advancer

    3 Laptop (with ability to read CDROM, DVD)

    3 Internet connection

    SOUND General Session and Breakout Rooms

    3 Computer Audio Hook-Up

    4 Table microphones for stage panel

    3 Podium microphone

    3 Lapel microphones

(vii). Dates and Places of delivery and acceptance:

     The period of performance is a two-day training workshop during the week of either June 6, 2011 or the week of June 13, 2011. Participants include managers from the Trademark Organization of the USPTO. Attendees will arrive by 9:00 am on the first day and depart after 3:00 pm on the second day. Location of the place of performance is to be between 50 and 150 miles from the USPTO campus located in Alexandria, VA.

(viii). The provision at 52.212.1, Instructions to OfferorCommercial, applies to this acquisition.

    Offerors are required to submit (1) brief capability statement not to exceed 10 pages addressing the requirements set forth above, including proposed conference facilities, team building facilities, location, proof of compliance with the Hotel and Motel Fire Safety Act, and wifi availability; (2) references from 3 previous customers for which the Offeror has hosted an event similar in size to the USPTO requirement; (3) total price to include conference space, food and beverage, lodging, and IT/AV. Flexible attrition and cancellation terms will also be considered when evaluating price.

    Offerors entire electronic proposal, including catalogs and brochures shall not exceed 20 pages in length.

(ix). The provision at 52.212.2, Evaluation Commercial Items, will be used to evaluate offerors

    for awarding the purchase order.

    The Government intends to award a purchase order resulting from this solicitation to the responsible offerer whose offer conforming to the solicitation will be the most advantageous, representing the best value to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

    1. Quality of property. This includes, but is not limited to, conference center layout,

    location, wifi available, ease or access and security, cleanliness, ability to meet IT/AV

    requirements, facility that is compliant with the requirements of the Hotel and Motel

    Fire Safety Act of 1990 (Public Law 101-391) (15 U.S.C. 2201 et. seq.) and is listed on

    the U.S. Fire Administration Hotel and Motel National Master List.

    2. Past Performance in hosting similar events of this size and type.

    3. Proximity to the United States Patent and Trademark Office (between 50 and 150

    miles).

    4. Total price for lodging, food and beverage, conference rooms, IT/AV. Flexible

    attrition and cancellation terms will also be considered when evaluating price.

    Factors 1-3 collectively are more important than factor 4, price. The USPTO reserves the right to do a site visit for any proposed property and to consider information gathered in the site visit in making a selection decision. To be eligible for award under this solicitation, the offeror must propose a facility that is compliant with the requirements of the Hotel and Motel Fire Safety Act of 1990 (Public Law 101-391) (15 U.S.C. 2201 et. seq.) and is listed on the U.S. Fire Administration Hotel and Motel National Master List found at

    http://www.usfa.dhs.gov/applications/hotel/ and must be registered on the Central Contractor

    Registration website (www.ccr.gov).

     (x). Offerors must include a completed copy of the provision at 52.212-3, Offeror Representations and CertificationsCommercial Items, with its offer, or note that a current

    electronic copy is available at https://orca.bpn.gov/

    (xi). The clause at 52.212-4, Contract Terms and ConditionsCommercial Items, applies to this

    acquisition.

    (xii). The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive OrdersCommercial Items, applies to this acquisition.

    CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERSCOMMERCIAL

    ITEMS (JAN 2011)

    (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

    (1) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

    ___Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

    (2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

    (3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77, 108-78).

    (b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

    [Contracting Officer check as appropriate.]

    __ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402).

    __ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)).

    __ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

    __ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2010) (Pub. L. 109-282) (31 U.S.C. 6101 note).

    __ (5) 52.204-11, American Recovery and Reinvestment ActReporting Requirements (Jul 2010) (Pub. L.

    111-5).

    __ (6) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred,

    Suspended, or Proposed for Debarment (DEC 2010) (31 U.S.C. 6101 note). (Applies to contracts over $30,000). (Not applicable to subcontracts for the acquisition of commercially available off-the-shelf items).

    __ (7) 52.219-3, Notice of Total HUBZone Set-Aside or Sole-Source Award (Jan 2011) (15 U.S.C. 657a).

    __ (8) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (JAN 2011) (if

    the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

    __ (9) [Reserved]

    _X_ (10)(i) 52.219-6, Notice of Total Small Business Set-Aside (June 2003) (15 U.S.C. 644).

    __ (ii) Alternate I (Oct 1995) of 52.219-6.

    __ (iii) Alternate II (Mar 2004) of 52.219-6.

    __ (11)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

    __ (ii) Alternate I (Oct 1995) of 52.219-7.

    __ (iii) Alternate II (Mar 2004) of 52.219-7.

    52.219-8, Utilization of Small Business Concerns (Jan 2011) (15 U.S.C. 637(d)(2) and (3)). __ (12)

    __ (13)(i) 52.219-9, Small Business Subcontracting Plan (Jan 2011) (15 U.S.C. 637(d)(4)).

    __ (ii) Alternate I (Oct 2001) of 52.219-9.

    __ (iii) Alternate II (Oct 2001) of 52.219-9.

    __ (iv) Alternate III (Jul 2010) of 52.219-9.

    __ (14) 52.219-14, Limitations on Subcontracting (Dec 1996) (15 U.S.C. 637(a)(14)).

    __ (15) 52.219-16, Liquidated DamagesSubcon-tracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

    __ (16)(i) 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns (OCT 2008) (10 U.S.C. 2323) (if the offeror elects to waive the adjustment, it shall so indicate in its offer).

    __ (ii) Alternate I (June 2003) of 52.219-23.

    __ (17) 52.219-25, Small Disadvantaged Business Participation ProgramDisadvantaged Status and Reporting

    (Apr 2008) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

    __ (18) 52.219-26, Small Disadvantaged Business Participation Program Incentive Subcontracting (Oct 2000)

    (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

    __ (19) 52.219-27, Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (May 2004) (15 U.S.C. 657 f).

    __ (20) 52.219-28, Post Award Small Business Program Rerepresentation (Apr 2009) (15 U.S.C. 632(a)(2)).

    _X_ (21) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

    _X_ (22) 52.222-19, Child LaborCooperation with Authorities and Remedies (Jul 2010) (E.O. 13126).

    _X_ (23) 52.222-21, Prohibition of Segregated Facilities (Feb 1999).

    _X_ (24) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

    _X_ (25) 52.222-35, Equal Opportunity for Veterans (Sep 2010)(38 U.S.C. 4212).

    _X_ (26) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793).

    _X_ (27) 52.222-37, Employment Reports on Veterans, (Sep 2010) (38 U.S.C. 4212).

    __ (28) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O.

    13496).

    __ (29) 52.222-54, Employment Eligibility Verification (JAN 2009). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as

    prescribed in 22.1803.)

    __ (30)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPADesignated Items

    (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

    __ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

    __ (31) 52.223-15, Energy Efficiency in Energy-Consuming Products (DEC 2007) (42 U.S.C. 8259b).

    __ (32)(i) 52.223-16, IEEE 1680 Standard for the Environmental Assessment of Personal Computer Products (DEC 2007) (E.O. 13423).

    __ (ii) Alternate I (DEC 2007) of 52.223-16.

    X__ (33) 52.223-18, Contractor Policy to Ban Text Messaging While Driving (SEP 2010) (E.O. 13513).

    __ (34) 52.225-1, Buy American ActSupplies (Feb 2009) (41 U.S.C. 10a-10d).

    __ (35)(i) 52.225-3, Buy American ActFree Trade AgreementsIsraeli Trade Act (June 2009)

    (41 U.S.C. 10a-10d, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, Pub. L. 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, and 110-138).

    __ (ii) Alternate I (Jan 2004) of 52.225-3.

    __ (iii) Alternate II (Jan 2004) of 52.225-3.

    __ (36) 52.225-5, Trade Agreements (AUG 2009) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

    __ (37) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

    __ (38) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

    __ (39) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C.

    5150).

    __ (40) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 255(f),

    10 U.S.C. 2307(f)).

    __ (41) 52.232-30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C. 255(f),

    10 U.S.C. 2307(f)).

    _X_ (42) 52.232-33, Payment by Electronic Funds TransferCentral Contractor Registration (Oct 2003) (31 U.S.C. 3332).

    __ (43) 52.232-34, Payment by Electronic Funds TransferOther than Central Contractor Registration (May 1999) (31 U.S.C. 3332).

    __ (44) 52.232-36, Payment by Third Party (Feb 2010) (31 U.S.C. 3332).

    __ (45) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

    __ (46)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631).

    __ (ii) Alternate I (Apr 2003) of 52.247-64.

    (c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that

    the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of

    law or Executive orders applicable to acquisitions of commercial items: [Contracting Officer check as appropriate.]

    __ (1) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.).

    __ (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 1989) (29 U.S.C. 206 and

    41 U.S.C. 351, et seq.).

    __ (3) 52.222-43, Fair Labor Standards Act and Service Contract ActPrice Adjustment (Multiple Year and Option Contracts) (Sep 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

    __ (4) 52.222-44, Fair Labor Standards Act and Service Contract ActPrice Adjustment (Sep 2009)

    (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

    __ (5) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain EquipmentRequirements (Nov 2007) (41 351, et seq.).

    __ (6) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services

    Requirements (Feb 2009) (41 U.S.C. 351, et seq.).

    __ (7) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Mar 2009) (Pub. L. 110-247).

    __ (8) 52.237-11, Accepting and Dispensing of $1 Coin (Sept 2008) (31 U.S.C. 5112(p)(1)).

    (d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this

    paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and RecordsNegotiation.

    (1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

    (2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

    (3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law. (e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause

    (i) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)).

    (ii) 52.219-8, Utilization of Small Business Concerns (Dec 2010) (15 U.S.C. 637(d)(2) and (3)), in all

    subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

    (iii) [Reserved]

    (iv) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

    (v) 52.222-35, Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212).

    (vi) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793).

    (vii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

    (viii) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.).

    (ix) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

    ___Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

    (x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (Nov 2007) (41 U.S.C. 351, et seq.).

    (xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services-Requirements (Feb 2009) (41 U.S.C. 351, et seq.).

    (xii) 52.222-54, Employment Eligibility Verification (JAN 2009).

    (xiii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Mar 2009) (Pub. L. 110-247). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

    (xiv) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C.

    Appx. 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

    (2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(xiii). N/A.

    (xiv) N/A.

    (xv). The closing date for the receipt of RFQs are due no later than 9:00 a.m., February 1, 2011

    and shall be submitted electronically to: Heather Bakos at the following email address: Heather.Bakos@uspto.gov. Questions shall be submitted no later than 9:00 a.m. EST,

    January 26, 2011. The questions will be answered with an amendment to this

    synopsis/solicitation. Updates to this synopsis/solicitation will be posted on FedBizOpps (http://www.fbo.gov), as well as the USPTO Office of Procurement homepage at: http://www.uspto.gov/web/offices/ac/comp/proc/currproj.htm

    (xvi). The point of contact for this solicitation is Heather Bakos. Email: Heather.Bakos@uspto.gov, or ph: 571-272-5361.

    This solicitation shall not be construed as a commitment of any kind.

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