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Online Library System - School of Science

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Online Library System - School of Scienceof

    UHCL Library

     Online Library System

    Vision Document

    Version 1.2

    Online Library System Version: 1.2 Vision Document Date: October 3, 2006

    Revision document History

    Date Version Description Author

    Author 1.0 Vision Document Initial Release.

     1.1 Vision Document Release 1.1. Author

     1.2 Vision Document Final Release. Author

    UHCL Library James C. Helm, October 4, 2006 Page 2

    Online Library System Version: 1.2 Vision Document Date: October 3, 2006

    Table of Contents

    1. Introduction 5

    1.1 Purpose 5

    1.2 Scope 5

    1.3 Definitions, Acronyms and Abbreviations 5

    1.4 References 5

    1.5 Overview 5

    2. Positioning 6

    2.1 Business Opportunity 6

    2.2 Problem Statement 6

    2.3 Product Position Statement 6 3. Stakeholder and User Descriptions 6

    3.1 Market Demographics 7

    3.2 Stakeholder Summary 7

    3.3 User Summary 7

    3.4 User Environment 7

    3.5 Stakeholder Profiles 7

    3.5.1 Librarian 7

    3.5.2 Employees of the Library 8

    3.5.3 Users 8

    3.6 User Profiles 8

    3.6.1 Librarian 8

    3.6.2 Employees of the Library 8

    3.6.3 Users 9

    3.7 Key Stakeholder / User Needs 9

    3.8 Alternatives and Competition 9

    3.8.1 None 9

    3.8.2 None 9

    4. Product Overview 9

    4.1 Product Perspective 9

    4.2 Summary of Capabilities 10

    4.3 Assumptions and Dependencies 10

    4.4 Cost and Pricing 10

    4.5 Licensing and Installation 10 5. Product Features 11

    5.1 Mobile Devices 11

    5.2 Alerts 11

    6. Constraints 11

    7. Quality Ranges 11

    7.1 Security 11

    7.2 Availability 11

    7.3 Usability 11

    UHCL Library James C. Helm, October 4, 2006 Page 3

    Online Library System Version: 1.2 Vision Document Date: October 3, 2006

    7.4 Maintainability 11

    8. Precedence and Priority 11

    9. Other Product Requirements 11

    9.1 Applicable Standards 11

    9.2 System Requirements 11

    9.3 Performance Requirements 12

    9.4 Environmental Requirements 12 10. Documentation Requirements 12

    10.1 User Manual 12

    10.2 On-line Help 12

    10.3 Installation Guides, Configuration, Read Me File 12

    10.4 Labeling and Packaging 12 11. Appendix 1 - Feature Attributes 12

    11.1 Status 12

    11.2 Benefit 13

    11.3 Effort 13

    11.4 Risk 13

    11.5 Stability 13

    11.6 Target Release 13

    11.7 Assigned To 13

    11.8 Reason 13

    UHCL Library James C. Helm, October 4, 2006 Page 4

Online Library System Version: 1.2

    Vision Document Date: October 3, 2006

    Vision

    1. Introduction

    The purpose of this document is to collect, analyze and define the high-level needs and features of the

    Library Management System. It focuses on the capabilities and facilities needed by the stakeholder who is

    University of Houston Clearlake (as the project is being developed for University of Houston Clearlake

    Library) and target users the Librarian, employees of the Library, users of the Library (Students, Professors,

    etc.). The details of what all are the needs Library Management System fulfils these needs are detailed in

    the use-case and supplementary specifications.

    1.1 Purpose

    The purpose of this document is to describe the external behavior of the Library Management System. The

    Vision Document captures very high-level requirements and design constraints, which gives the reader an

    understanding of the Library Management System to be developed. Requirements Specification defines and

    describes the operations, interfaces, performance, and quality assurance requirements of the Library

    Management System. The document also describes the nonfunctional requirements such as the user

    interfaces. It also describes the design constraints that are to be considered when the system is to be

    designed.

    1.2 Scope

    The Library Management System that is to be developed provides the members of the Library and

    employees of the library with books information, online blocking of books and many other facilities. The

    Library Management System is supposed to have the following features.

    ; The product provides the members with online blocking of books capabilities and the library

    Management System is up and running all day.

    ; The system provides logon facility to the users.

    ; The system provides the members with the option to check their account and/or change their

    options like password of the account whenever needed all through the day during the library hours.

    The features that are described in this document are used in the future phases of the software development

    cycle. The features described here meet the needs of all the users. The success criteria for the system is

    based in the level up to which the features described in this document are implemented in the system.

1.3 Definitions, Acronyms and Abbreviations

    ; UHCL University of Houston Clearlake.

    ; LMS Library Management System.

    ; PIN Personal Identification Number.

1.4 References

    The Vision document uses the following documents as references:

    1. UHCL Information Security Requirements: To provide security to the system based on the

    current security system currently used by UHCL.

    2. The Billing System: To provide the interface between the system being developed and the billing

    system currently in use by UHCL to update the member account due as and when they borrow and

    return the books.

1.5 Overview

    This vision document lists all the capabilities of Library Management System. It also states all the risk

    factors that are involved with the project and gives a time frame for the implementation of the project. UHCL Library James C. Helm, October 4, 2006 Page 5

Online Library System Version: 1.2

    Vision Document Date: October 3, 2006

2. Positioning

    2.1 Business Opportunity

    The Library Management System provides an efficient, easy to use system with any-time access to the

    users. It intends to replace the existing intranets currently being used in the libraries. 2.2 Problem Statement

    The problem of Reserving the books and maintaining the user profile from the

    remote locations.

    Librarians and Users. affects

    Unable to keep track of the user account. the impact of which is

    Remote monitoring of the user accounts. a successful solution would be

    2.3 Product Position Statement

    University of Houston-Clearlake For

    Need an online monitoring system Who

    is a Web based Online System The (Library Management System)

    That Provides up-to-date information for the Librarian, employees

    of the Library and the Users.

    existing manual in-person library system. Unlike

    Library Management System Our product

3. Stakeholder and User Descriptions

    The Library Management System that is to be developed provides the members of the Library and

    employees of the library with books information, online blocking of books and many other facilities. The

    Library Management System is supposed to have the following features.

    ; The product provides the members with online blocking of books capabilities and the library

    Management System is up and running all day.

    ; The system provides logon facility to the users.

    ; The system provides the members with the option to check their account and/or change their

    options like password of the account whenever needed all through the day during the library hours.

    ; The system allows the members to block the books 24 hours a day and all the through the semester.

    ; The system lets the library staff to check which all members have blocked the books and whether

    they can borrow any more books or not.

    ; The system allows the Librarian to create the books catalog, add/delete books and maintain the

    books catalog.

    ; The system updates the billing system as and when the member borrows or returns a book.

    ; The book catalog is automated and the decision of offering the book based on the category of the

    book is automatically decided.

    ; We also have an order department, which manages to add or remove a book from the Library.

    The stakeholders for this system are the University of Houston-Clearlake and the users of the library. The

    University of Houston-Clearlake employees consist of the Librarian and the employees of the library.

UHCL Library James C. Helm, October 4, 2006 Page 6

Online Library System Version: 1.2

    Vision Document Date: October 3, 2006

3.1 Market Demographics

    Most libraries use a local area network, that does not support mobile and offsite monitoring. This feature is

    vital for users who are on the move. This product aims to replace the existing system.

3.2 Stakeholder Summary

    This system evolved around the The information needed by the Librarian

    need of the librarian. librarian is vital. They have reasonably good computer skills.

     The librarian can use the system to update the database of books, users, etc.

    The nurses use the system to They may not have adequate Employees of the Library monitor the books, users, etc. computer skills.

    Users The users use the system to The user needs to be comfortable

    update their accounts, block the and safe to use the system.

    books, renew the books, etc.

3.3 User Summary

    They are the key users of the Since the stakeholder is also a Librarian

    system. Librarian, their needs are also

    taken into consideration.

3.4 User Environment

    The users of the system are members, librarian of the University and the administrators who maintain the

    system. The members and the librarian are assumed to have basic knowledge of the computers and Internet

    browsing. The administrators of the system to have more knowledge of the internals of the system and is

    able to rectify the small problems that may arise due to disk crashes, power failures and other catastrophes

    to maintain the system. The proper user interface, users manual, online help and the guide to install and

    maintain the system must be sufficient to educate the users on how to use the system without any problems.

    The system needs to be supported on mobile devices. It requires Internet Explorer or Netscape. It should be

    able to work on both PC and MAC.

3.5 Stakeholder Profiles

    3.5.1 Librarian

    Representative

    Librarian Description

    Librarian with 30 years of Library Management experience. Type

    Responsibilities The librarian can get the information about the members who have borrowed or

    returned the books, and is provided with interfaces to add/delete the books available

    in the book catalog.

    Success Criteria The Librarian is able to update the database of the books and also the user without

    going through the process manually.

    The Librarian can test the success or failure of the project by trying to give the Involvement

    information of the book in the Library to be searched and also by trying to update UHCL Library James C. Helm, October 4, 2006 Page 7

    Online Library System Version: 1.2

    Vision Document Date: October 3, 2006

    the user information.

    None Deliverables

    None Comments / Issues

    3.5.2 Employees of the Library

    Representative

    Employees Description

    Employees who have already worked with the Library Systems. Type

    Responsibilities Maintain the Library and give suggestions on priority issues.

    Success Criteria Able to monitor users more effectively.

    Gives regular inputs and feedback on the needs of the system. Involvement

    None Deliverables

    None Comments / Issues

    3.5.3 Users

    Representative

    Description User who checks-out books from the Library.

    User with a valid Library card. Type

    Responsibilities The user is responsible to maintain the rules and regulations of the system.

    Success Criteria The User is able to update his/her account, renew the books, etc.

    The User can test the success of the system by trying to create an account and by Involvement

    performing certain user involved operations.

    None Deliverables

    None Comments / Issues

    3.6 User Profiles

    3.6.1 Librarian

     Representative

    Description Librarian

    The Librarian is highly qualified and experienced person working with UHCL. Type

    The Librarian is responsible for regularly reviewing the user profiles, maintains the Responsibilities

    Library Catalogue.

    Using the system, the work of the Librarian will be reduced. Success Criteria

    The Librarian can try to use the system and test it to the maximum extent before the Involvement

    release of the system.

    None Deliverables

    None Comments / Issues

    3.6.2 Employees of the Library

     Representative

    Employees Description

    Type The Employees are highly qualified and experienced people working at UHCL

    Library.

    The Employee is responsible for regularly reviewing the Library Catalogue. Responsibilities

    Using the system, the work of the Employees will be reduced. If the User needs a Success Criteria

    book, the Employee can look up in the System and tell where the book is located

    instead of manually looking for the book throughout the Library.

    The Employee can try to use the system and test it to the maximum extent before Involvement

    the release of the system.

    None Deliverables

    UHCL Library James C. Helm, October 4, 2006 Page 8

Online Library System Version: 1.2

    Vision Document Date: October 3, 2006

    None Comments / Issues

    3.6.3 Users

     Representative

    Description Users

    The User is either a student or an employee of UHCL. Type

    The User is responsible for regularly reviewing his/her account. Responsibilities

    Using the system, the work of the User will be reduced. If the User needs to check Success Criteria

    whether the book is available in the Library, he/she can look up in the Library

    Management System from a remote system instead of coming all the way to the

    Library.

    The User can try to use the system and test it to the maximum extent to check if it is Involvement

    full-filling his/her requirements before the release of the system.

    None Deliverables

    None Comments / Issues

3.7 Key Stakeholder / User Needs

Download time should be less. High Upgrade the Database. Increase the Server speed.

    High Database should never Maintain the Database and Database failing should be 0%

    fail. take care that the server

    never fails.

3.8 Alternatives and Competition

    3.8.1 None

    3.8.2 None

    4. Product Overview

    4.1 Product Perspective

    The Library Management System to be developed benefits greatly the members and the Librarian of

    University of Houston-Clearlake. The system provides books catalog and information to members and

    helps them decide on the books to borrow from the library. The Librarian can keep the books catalog

    updated all the time so that the members (students and the professors) get the updated information all the

    time.

    The complete overview of the system is as shown in the overview diagram below:

     Librarian Billing System

UHCL Library James C. Helm, October 4, 2006 Page 9

Online Library System Version: 1.2

    Vision Document Date: October 3, 2006

    UHCL

    The Proposed Online Library Information

    Management System Security System

     Internet Users

    Overview of the proposed system

    The product to be developed has interactions with the users: Librarian, Members who are the students and

    professors of UHCL.

    The product has to interact with other systems like: Internet, Billing System and the UHCL Information

    Security System.

    4.2 Summary of Capabilities

    Library Management System

    Customer Benefit Supporting Features

    Librarian can easily monitor the user accounts The data of the users of the Library are

    more effectively. available to the Librarian when he is on move.

    The user will be informed with the latest updated The user can know his/her account information

    news. and the book status in the Library.

    Librarian can identify problem areas and gauge The problem area can be figured out and

    staff workload. assigned with more staff.

    Enables information sharing between the Updating and retrieval of data is simplified.

    Libraries of the same University.

    Users can update their account and block books; The account information of the User and the

    renew books online from remote sites. books information can be made available over

    the Internet.

    4.3 Assumptions and Dependencies

    ; The users have sufficient knowledge of computers.

    ; The University computer should have Internet connection and Internet server capabilities.

    ; The users know the English language, as the user interface will be provided in English

    ; The product can access the university student database.

    ; The existing database can be easily integrated with the Library Management System. 4.4 Cost and Pricing

    ; Within a year of release, Library Management System will be installed in all the campuses of

    University of Houston.

    ; The present financial constraints limit the cost to $600,000.

    ; The suggested cost for installing LMS is $100,000.

    ; A maintenance contract is signed for each installation for a period of 3 years. 4.5 Licensing and Installation

    ; Our software professionals will do the installation of the product. UHCL Library James C. Helm, October 4, 2006 Page 10

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