Cal-SAFE Reference Handook - California Department of Education

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Cal-SAFE Reference Handook - California Department of Education


    State Superintendent

    of Public Instruction

    California School Age Families Education

     (Cal-SAFE) Program

    Reference Handbook

    October 2005




Chapter 1: Introduction……………………………………………………………………….1

    Teen Pregnancy and Parenting in California

    History of Educational Programs for Expectant and Parenting Students in California

    Overview of the Cal-SAFE Program

    Cal-SAFE Program Goals

    Legal Basis

    Local Administrative Regulations, Policies, and Procedures

Chapter 2: Student and Child Eligibility.......................................................................7

    Expectant and Parenting Students

    Students Reaching Age Nineteen

    Students’ Special Circumstances

    Enrollment of Nonexpectant/Nonparenting Students Children of Enrolled Cal-SAFE Program Students

Chapter 3: County Service Coordination Plan………………………………………….11

    Steps for Development of the County Service Coordination Plan Steps for Annual Review of the County Service Coordination Plan

Chapter 4: Organizational Structure and Staffing……………………………………...16

    Required Practices and Procedures

    Cultural Competency

    Service Delivery Models

    Cal-SAFE Program Staffing Considerations

    Linkages with LEA Committees

    Adult Parent Support

Chapter 5: Enrolling the School Age Family…………………………………………….34

    Outreach and Student Recruitment

    Intake Procedure

    Initiation of Data Collection

    Rights of Students and Their Children

    Title IX Education Amendments of the 1972 Regulations

Chapter 6: Student Support Services…………………………………………………….42

    Coordination with the Adolescent Family Life Program (AFLP) and Cal-Learn Program

    Definition of Support Services

    Allowable Support Services

    Chapter 7: Child Care and Development Services……………………………………..48 General Provisions

    Collaboration with Federal and State Programs

    Family Data Files

    Staff Qualifications

    Staff Ratios

    Waiver of Staff Qualifications

    Desired Results System

    Other Components of the Child Care and Development Program

    Annual Self-Study Process

    Chapter 8: Fund Management……………………………………………………………..65 Use of Cal-SAFE Program Funding Budget Development

    Obtaining Additional Fiscal Support State Funding

    Federal Funding

    Foundation and Corporate Funding Selected References

Glossary of Acronyms.................................................................................................76


    A quality education and career preparation are important for teen parents to become economically self-sufficient and good parents to their children. The California School Age Families Education (Cal-SAFE) Program is designed to provide necessary support services, based upon individual needs, to expectant and parenting students and quality child care and development services to their children so that they both can meet program goals.

The Cal-SAFE Program Reference Handbook, required by Education Code Section

    (54748 [h]), is a tool for staff in school districts and county offices of education to use in implementing an effective Cal-SAFE Program. It provides detailed information on the history of education programs for expectant and parenting students, the legal basis for the program, the criteria for student and child eligibility, the county service coordination plan, the organizational structure and staffing, enrollment of the school age family, student support services, child care and development services, and fund management.

    The handbook is based upon statute in California codes and appropriate sections of the California Code of Regulations, Title 5 and Title 22, pertaining to child care. It is a companion document to previously issued guidance documents. Basic information for program operation is provided in the text of the document. The use of hyperlinks to referenced documents provides an opportunity for seasoned staff members to expand their knowledge and skills. The activities listed in each chapter are not required but are provided as food for thought.

The Cal-SAFE Program Reference Handbook is available for downloading on the Cal-

    SAFE Program Web Page under ―Program Management Tools‖ at By being posted on the Web, updates to individual chapters can be available sooner than they would as a print document. Extensive hyperlinks to referenced materials and Web resources require access to the Internet to use the handbook.

    Department staff and Cal-SAFE Program Advisory Workgroup members believe this reference handbook will be a significant tool for Cal-SAFE Program staff helping expectant and parenting teens to improve their academic achievement and prepare their children to be healthy and ready to learn when they enter school.



    The California Department of Education expresses appreciation to members of the Cal-SAFE Program Advisory Workgroup members who assisted in identifying critical issues to be included in the document. The following workgroup colleagues contributed their expertise by reviewing individual chapters of the handbook:

    Trudy Adair-Verbais, Santa Barbara County Office of Education

    Sue Arico, San Juan Unified School District, Sacramento County

    Beth Chaton, Humboldt County Office of Education

    Bev Short, San Juan Unified School District, Sacramento County

    Janet Stoddard, San Marcos Unified School District, San Diego County

    Patsy Truxaw, Sonoma County Office of Education

    Marty Ullrich, Vista Unified School District, San Diego County

    We are grateful to the following administrators for their guidance and support:

    Caroline Roberts, Administrator, School Health Connections/Healthy Start Office

    Susan Thompson, Administrator, Youth Education Partnerships Office

    Special recognition and thanks go to the following staff members of the School Health Connections/Healthy Start Office, California Department of Education, who brought their knowledge and commitment to the writing of this document:

    Mitzi Inouye, Consultant, Cal-SAFE Program

    Ronda Simpson-Brown, Consultant (Retired Annuitant), Cal-SAFE Program

    Juanita Weber, Consultant, Cal-SAFE Program

    Nancy Christophel, Analyst, Cal-SAFE Program

    Sincere appreciation for editing and proofreading several draft copies of the handbook is given to the following staff members:

    Faye Ong, Associate Editor, Editorial and Design Services

    Karissa Lujan, Office Technician, Cal-SAFE Program

    Gerry Goishi, Office Assistant (Retired Annuitant), Youth Education Partnerships


    Special thanks is extended to the following Department staff member for the final review of the handbook:

    Jan Agee, Executive Editor, Office of the State Superintendent/Executive Office

    Lastly, recognition and appreciation are extended to the following person for posting the Cal-SAFE Program Reference Handbook on the Web page:

    Kelly Haarmeyer, Web Coordinator, Learning Support and Partnerships Division


    Chapter 1


    The California School Age Families Education (Cal-SAFE) Program Reference Handbook serves as a resource document for local educational agency (LEA) administrators and staff operating the Cal-SAFE Program in California. The guidance is based upon statute in the California Education Code and other relevant California codes

    and appropriate sections of the California Code of Regulations (CCR), Title 5 and Title

    22, related to child care. The document is to be user-friendly so that staff of both continuing and new programs can use it successfully. It does not replace other guidelines but is a companion document to the Cal-SAFE Program Evaluation Start-Up 1Guide 2002-2003 and the Cal-SAFE Program Fiscal Guidelines and Funding 2Procedures, Fiscal Year 2003-04. The Reference Handbook features descriptions of

    suggested activities, as appropriate, and hyperlinks to referenced documents. A glossary of the acronyms referenced appears at the end of this handbook.


    Check LEA copies of the CAL-SAFE Program Evaluation Guide and the Cal-SAFE Program Fiscal Guidelines and Funding Procedures to ensure they are current. Obtain later versions as needed.

Teen Pregnancy and Parenting in California

    Adolescent childbearing occurs worldwide, but California rates of teens giving birth are between four and 12 times higher than are the rates for France, Spain, Italy, the Netherlands, and Japan. In 2001, more than 53,000 teensnearly 5 percent of all teens

    aged fifteen to nineteen yearsgave birth in California, and many more became

    pregnant. Although birth rates to teen mothers decreased in the past several years, the California Department of Finance conservatively projects a 23 percent increase in annual teen births in California within five years due to the increase in the teen population. The projected result of this increase is approximately 12,500 more teen births in 2008 than there were in 2003.

    Expectant and parenting teens experience educational, health, economic, and social challenges: they are at higher risk of dropping out of school, their efforts in career preparation are limited, and they might have a repeat pregnancy while in their teens. 3Teen Pregnancy and Parenting in California provides selected key data from the most

    recently released documents on teen pregnancy and parenting in California. Teen pregnancy presents challenges not only to teens, their children, and the teens’ families;

    it puts pressure on state and local government resources and society as a whole.

     1 (Outside Source) 2 3



    Develop a fact sheet on your own program using Gradstar data. Use it in outreach efforts as well as in communication with school staff and administrators, the community, and the media.

    History of Educational Programs for Expectant and Parenting Students in California

    Schools can play a significant role in proving interventions that improve the life options for expectant or parenting teens and their children. The California Department of Education (CDE) has long supported serving this student population by providing resources through the Pregnant Minors Program (PMP) established in 1965, the School Age Parenting and Infant Development (SAPID) Program established in 1976, and the Pregnant and Lactating Students (PALS) Program established in 1986. These programs were limited in their availability and operated under statutes and policies that prevented the provision of comprehensive, integrated services. Over the years, legislation to restructure school-based programs for pregnant and parenting students was introduced but never enacted.

    In 1995, the Legislature required the CDE to make recommendations for improving and expanding state-funded education programs for pregnant and parenting students, taking into consideration increased coordination of existing funding resources and programs. The CDE set forth the framework for the California School Age Families Education (Cal-SAFE) Program in the Pregnant and Parenting Student Program: A Report to the


    In 1998, the California Legislature enacted the Cal-SAFE Program (Chapter 1078, Statutes of 1998), and it became operational in July 2000. The intent of the Legislature was to establish a comprehensive, continuous, and community-linked school-based program that focuses on youth development and dropout prevention for pregnant and parenting pupils and on child care and development services for their children. The hope is to improve results for approximately 60,000 pupils and their children (Education

    Code Section 54742 [a]). The statute stipulated that if resources are insufficient to serve all eligible pupils, the Cal-SAFE Program must target services to pupils who are most in need or to pupils who are least likely to gain access to services on their own (Education

    Code Section 54742 [c]). In the 2003-04 school year, the Cal-SAFE Program served 10,236 students and 7,236 children.


Overview of the Cal-SAFE Program

    The Cal-SAFE Program provides the first opportunity for LEAs throughout California to gain access to resources to support a seamless, cost-effective service delivery system from point of entry into the program until graduation. It is designed to improve the educational experience, increase the availability of support services for enrolled students to achieve academic success and acquire positive parenting skills, and provide child care and development services for their children. The Cal-SAFE Program builds upon education reform initiatives, ensures a quality education program with high standards for enrolled students, and mandates accountability of LEAs for performance of students and their children in meeting program goals.

    With a focus on youth development and school dropout prevention and recovery, the Cal-SAFE Program uses an asset-building approach to provide students and their children with an opportunity to meet basic needs and develop their individual competencies so that the parent and child(ren) become developmentally, socially, emotionally, and cognitively competent. Program activities focus on the positive and assist expectant or parenting students to take personal responsibility for their lives. Through a new lens, educators view these young people not as ―problems‖ but as

    resourceful individuals who can build upon their own strengths, skills, and capabilities.

    Positive youth development also includes community involvement. School districts and county offices of education implementing the Cal-SAFE Program connect with existing programs and, whenever possible, build upon existing local collaboratives to provide a unified, integrated system of services to children, youths, and families (Education Code

    Section 54744 [a]). Additionally, the Cal-SAFE Program is to be integrated with the local Adolescent Family Life Program (AFLP) and Cal-Learn Program in a manner that avoids duplication of services (Education Code sections 54745 [a] [15] and 54746 [b]).

Cal-SAFE Program Goals

    The success of the Cal-SAFE Program is determined by how well students and children enrolled in the program achieve the program goals. Attainment of the program goals by enrolled students and their children demonstrate the effectiveness of the individual program's implementation strategies. Continued data collection and program self-assessments are important for validating program successes and, as needed, making changes in implementation strategies to support program goals for enrolled students and children. Information about progress toward program goals is useful for:

    ; Monitoring and assessing the success of program strategies in order to make

    modifications, as needed

    ; Maintaining support of district administration, parents, and the community

    ; Demonstrating the value and cost-effectiveness of the Cal-SAFE Program to

    state legislators for sustained support and funding

    ; Validating program success through continued data collection


    The GradStar Management Information System provides the necessary forms to collect data for both students and children at key points during their enrollment in the Cal-SAFE Program. Staff must be diligent to enter correct data for it to be valid.

    GradStar reflects and incorporates the following Cal-SAFE Program goals:

    ; A significant number of eligible female and male pupils in need of targeted

    supportive services related to school success will be served.

    ; Pupils shall have the opportunity to be continuously enrolled in the Cal-SAFE

    program through graduation from high school.

    ; Pupils served who receive program services for one or more years will earn a

    high school diploma or its equivalent or demonstrate progress toward completion

    of education goals.

    ; Pupils served who graduate will transition to postsecondary education, including

    a technical school, or into the world of work.

    ; Pupils served and their children will not become dependent on welfare.

    ; Pupils served will demonstrate effective parenting skills.

    ; Pupils served will not have a repeat birth or father a repeat pregnancy before

    graduating from high school.

    ; Pregnant pupils served will not have a baby of low birth weight.

    ; Children of enrolled teen parents will receive child care and development

    services based upon an assessment of the developmental and health needs of

    the child.

    ; Children of enrolled teen parents will receive health screening and immunizations

    except when the custodial parent annually provides a written request for an

    exemption pursuant to sections 49451 and 120365 of the California Health and

    Safety Code.

    ; Children of enrolled teen parents will have enhanced skills for school readiness

    or demonstrate progress toward meeting their assessed developmental goals or


Legal Basis

    Cal-SAFE Program administrators and staff must understand the statutes and regulations pertaining to implementation of the program. Additionally, having a copy of


    the particular laws and policies readily available will assist the program staff in working with the student, parent, school administration, and community. The document 4 provides information on statutes and regulations related to Cal-SAFE Legal References

    serving expectant and parenting students and their children in schools. If program administrators and staff working with students periodically review of the legal basis for serving expectant and parenting students in an educational setting, legal compliance of the program will be made possible and the implementation of a quality program can be supported.


    Compile a reference binder of all relevant statutes and regulations to use for developing implementation strategies, answering questions, and conducting staff development activities.

Local Administrative Regulations, Policies, and Procedures

    Administrative policies and regulations adopted by the LEA governing board, as well as policies, procedures, and forms approved by the district or county office of education administration may affect the implementation of the Cal-SAFE Program. Examples include, but are not limited to, reporting attendance, maintaining student records, purchasing instructional materials, and participating in staff development activities.


    Create a table similar to that below and list local board policies and regulations and administrative procedures and policies that are important to the

    implementation of the CAL-SAFE Program. Review periodically and update as necessary.

    LEA Regulations, Policies, and Administrative Procedures

    Related to the Cal-SAFE Program

Policy/Procedure Topic

    Board Policy Adopted policy/resolution supporting the Cal-SAFE Program



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