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OFFICE OF THE HEAD OF THE CIVIL SERVICE OF THE ...

By Zachary Freeman,2014-04-30 20:00
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OFFICE OF THE HEAD OF THE CIVIL SERVICE OF THE ...the,Head,head,The,THE,HEAD

    OFFICE OF THE HEAD OF THE CIVIL SERVICE OF THE

    FEDERATION

    VISION STATEMENT

    “TO DEVELOP A CIVIL SERVICE THAT IS PROFESSIONALLY SOUND WITH HIGHLY COMPETENT AND QUALIFIED PERSONNEL, TECHNOLOGICALLY-DRIVEN AND PERFORMANCE-ORIENTED; EFFECTIVE IN SERVICE DELIVERY AND CAPABLE OF MEETING THE

    STCHALLENGES OF THE 21 CENTURY GLOBALISED WORLD, INVESTMENT-FRIENDLY, AND IN AN INDISPENSABLE PARTNERSHIP WITH THE PRIVATE SECTOR, CREATING A CONDUCIVE ENVIRONMENT FOR SUSTAINABLE GROWTH AND DEVELOPMENT OF NIGERIAN ECONOMY THROUGH POLICY INSTRUMENT”

    MISSION STATEMENT

    “TO BUILD A CIVIL SERVICE THAT IS PERFORMANCE AND RESULT ORIENTED CUSTOMER-DRIVEN, INVESTMENT-FRIENDLY, PROFESSIONAL

    AND TECHNOLOGICALLY-SENSITIVE, ACCOUNTABLE, FOSTERING ENDURING PARTNERSHIP WITH ALL STAKEHOLDERS, AND COMMITTED TO A CONTINUOUS IMPROVEMENT IN THE CONDUCT OF GOVERNMENT BUSINESS TO ENHANCE OVERALL NATIONAL PRODUCTIVITY OF THE ECONOMY”

    A SERVICOM CHARTER FOR THE OFFICE OF THE

    HEAD OF CIVIL SERVICE OF THE FEDERATION

     PREAMBLE

    1. The Office of the Head of the Civil Service of the Federation (OHCSF) is responsible for providing

    leadership and direction to the Service through the promotion of good relations between Ministers and

    Civil Servants.

    2. In line with Government’s resolve to provide effective and efficient service delivery to the people, the

    OHCSF hereby sets for itself the Statement of Service and the Service Compact stated hereunder. 3. MANDATE: To be responsible for overall management, leadership, planning, training and motivation of

    civil servants.

    4. THE CLIENTS/CUSTOMERS

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    - All Federal Ministries/Extra-Ministerial Departments and Parastatals;

    - State Ministries; and

    - Local Governments.

    5. STATEMENTS OF SERVICE

     The Office of the Head of Civil Service of the Federation (OHCSF) provides these services:

     Management Services Office.

    - Studying, designing and recommending organizational

     Structures for Public Service establishments;

    - Assisting government and individual public agencies in

    reviewing operational methods and procedures for enhanced efficiency;

    - Providing expertise in work-study and other techniques

     for optimizing productivity in the Civil Service;

    - Assisting in reviewing financial systems and installing

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     more effective and efficient ones;

    - Designing, developing and preparing job standards for all

    jobs in the Civil Service in order to ensure that every job justifies its pay; - Receiving and examining grading review and/or up-

    grading requests;

    - Preparing and publishing occupational index or dictionary of occupations; - Reviewing the Schemes of Service for all cadres;

    - Monitoring the implementation of the Civil Service Re-

     organization as it affects each establishment;

    - Evaluating performance in relation to productivity level

     and target setting;

    - Assisting in Software Development, Installation,

     Networking, etc;

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    - Assisting in designing computer programs to suit their

     specialized operations and systems;

    - Providing various levels of training and enlightenment

     on Information Technology;

    - Installing internet facilities; and

    - Networking the Computer Systems Service-wide.

     Establishment and Pension

    - holds at least one Public Service Negotiating Council meeting with each of the Councils and two Joint

    Public Service Negotiating Council meetings with all the unions every year.

    - To ensure that Public Service Reference Materials are available to all public servants (Public Service Rules,

    Financial Regulations, Civil Service Hand Book, Circulars, etc).

    - Publish annually the Man-power budget of all the Ministries and Extra-Ministerial Departments in the

    Federal Services.

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    - Publish annually the report of any research into the Operations and Management of the OHCSF. - Determines all staff due for retirement each year and inform them accordingly, three months before their

    retirement.

    - Ensure that all requests, for payment of retirement benefits are processed within a period of two months

    from the date of receipt (all things being equal).

    th- Ensures that monthly pension payment is made on or before the 30 day of each month (all things being

    equal)

    - Condones break and merge services for public servants within three months of receipt of application. - To give prompt attention to pensioners’ complaints on daily basis.

    - Produce annual plan of activities and programmes in the OHCSF before the end of the first quarter of each

    year.

    - Makes the activities of the OHCSF available on the LAN and the web-site including internet connectivity in

    the year, 2004.

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    - Carry out staff verification exercise in at least two Ministries/Extra-Ministerial Departments in a quarter. Management Development Office

    - Issues general guidelines for implementation of training programmes in the Ministries and Extra-Ministerial

    Departments of the Federal Civil Service;

    - Provides guidance and assistance on request on staff development and training matters to State

    Governments and other arms of the Public Service;

    - Organizes retreat, seminars, workshops and similar fora on topical issues of interest to the Public Service

    of top functionaries, including Permanent Secretaries and Chief Executives.

    - Ensure proper coordination and monitoring of performance of Training functions in all the arms of the

    Federal Civil Service;

    - Ensure timely processing of application from Ministries/Departments for Public Officers to undertake duty

    tours abroad.

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    - Manages the relationship of government with international bodies in the areas of Public Administration and

    Management especially the African Association for Public Administration and Management (AAPAM), the

    African Training and Research Centre in Administration for Development (CAFRAD) and West African

    Management Development Institutes Network (WAMDEVIN).

    - Provides general administrative management, professional and functional skills, training for the junior and

    intermediate level manpower on grade levels 01 to 07 in the Public Service. The services are to be

    completed within ten months for certificate courses and twenty months for Diploma courses; - Commences of admission processes in March and end in August every year and commencement of

    lectures by the middle of October, every year;

    - Revise of the curricular of Federal Training Centres every three years to ensure equal standard with other

    related institutions;

    - Formulate and implement policies for the FTCs as the needs arise as well as set and monitor performance

    targets and trends administratively;

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    - Prepares and conducts of two course-related Professional Examinations, in the most transparent manner,

    viz:

    ; the Diploma and Certificate Examinations of the Federal Training Centres in April for

    stndthe 1 Semester and July for the 2 semester each year, and results released within 3

    months of examination;

    ; National Secretarial Examination in June/July each year, and results released within 3

    months of examination;

    - Preparation and conduct of the Confirmation/Promotion Examinations for eligible staff of all

    Ministries and Extra-Ministerial Departments, namely:

    ; Compulsory Confirmation Examinations for Administrative/Professional eligible staff of

    all Ministries and Extra-Ministerial Departments in April each year, and results released

    by July each year.

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    ; Combined Confirmation/Promotion Examinations for Clerical/Sub Clerical grades in

    August each year, and results released by November each year.

    - Regular inspection of the Federal Training Centres and Institutions participating in the National

    Secretarial Examinations quarterly for:

    ; monitoring and control of standards of training; and

    ; accreditation of private post secondary Institutions desiring to enlist participation in

    the National Secretarial Examinations.

    Service Welfare Office

    - Support and assist in accelerating achievement of Government policies in so far as they impinge on

    the general welfare needs of public servants;

    - provide efficient, and affordable mass transit buses to convey Civil Servants to and from work;

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