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Business Rule & terms & conditions of Forward Auction for SALE

By Ernest Martin,2014-04-07 21:13
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Business Rule & terms & conditions of Forward Auction for SALE

    Business Rule & terms & conditions of ONLINE FORWARD AUCTION towards

    disposal of OLD ASSETS from UCO BANK.

    SELLER NAME UCO BANK,

    Address.10 B.T.M Sarani, Kolkata-700001

     M/s e-Procurement Technologies Ltd.

     A-201 / 208, Wall Street-II, Opp. Orient Club,

     Nr. Gujarat College, Ahmedabad-380 006,

     Gujarat, India.

    AUCTION TO BE

    CONDUCTED BY Tel: (079) 40016885 | 867 | 868 | 886 | 800 | 875 | 886

    Fax : 079 40016876

    Company Website : www.abcprocure.com

     Online Forward Auction Date: 17.10.2011

    DATE OF AUCTION

     Online Forward Auction Time : 3:00 P.M

     Auction Website : https://ucobank.abcprocure.com

     1) Business rule for forward auction

     2) Terms & conditions of forward auction

    DOCUMENTS ATTACHED 3) Item Description (Annexure I)

    4) Process Compliance Form (Annexure II)

    5) Price Confirmation Letter (Annexure III)

    6) Contact Information

     Bidding in the last minutes and seconds should be

     avoided in the bidders own interest Neither the

    SPECIAL INSTRUCTIONS Service Provider nor Bank will be responsible for

    any lapses /failure on the part of the vendor, in such

    cases.

    Date: From 28.09.2011 to 14.10.2011 .Except Inspection Date and Time

    Saturdays, Sundays & Holidays

    Time: 11 A.M to 4 P.M

    14.10.2011 EMD submission date

    1.) Business Rules For Forward auction

    GENERAL TERMS AND CONDITIONS OF FORWARD AUCTION

    Against this Enquiry for the subject item/system with detailed scope of supply as per our

    specification, UCO BANK may resort to “FORWARD AUCTION PROCEDURE” i.e. ON LINE

    BIDDING on INTERNET.

    1. For the proposed forward auction, technically and commercially acceptable bidders

    only shall be eligible to participate.

    2. UCO BANK will engage the services of M/s. eProcurement Technologies Ltd who will

    provide all necessary training and assistance before commencement of on line

    bidding on Internet.

    3. UCO BANK will inform the vendors in writing in case of forward auction, the details of

    service provider to enable them to contact and get trained.

    4. Business rules like event date, time, start price, bid increment, extensions, etc. also

    will be communicated through service provider for compliance.

    5. Vendors have to fax the compliance form in the prescribed format (provided by

    service provider) before start of Forward auction. Without this the vendor will not be

    eligible to participate in the event.

    6. Forward auction will be conducted on schedule date & time.

    7. At the end of forward auction event, the highest bidder value will be made known on

    the network.

    8. The highest bidder has to fax the duly signed filled-in prescribed format as

    provided on case-to-case basis to UCO BANK through service provider within

    24 hours of auction without fail.

    9. In case UCO BANK decides not to go for Forward auction procedure for this tender

    enquiry, the price bids and price impacts, if any already submitted and available with

    UCO BANK shall be opened as per UCO BANK standard practice.

    10. The forward auction will be treated as closed only when the bidding process

    gets closed in all respects for the item listed in the tender.

    Business Rule for finalization of the sale

    UCO BANK shall finalize the sale of the item against this Tender through forward auction mode. UCO BANK has made arrangement with M/s. eProcurement Technologies Ltd, Ahmedabad, (ETL) who shall be UCO BANK’s authorized service provider for the same. Please go through the guidelines given below and submit your acceptance to the same along with your Commercial Bid.

    1. Computerized Forward auction shall be conducted by UCO BANK, on pre-specified

    date, while the vendors shall be quoting from their own offices/ place of their choice.

    Internet connectivity and other paraphernalia requirements shall have to be ensured

    by vendors themselves. In the event of failure of their Internet connectivity, (due to

    any reason whatsoever it may be) it is the bidders responsibility / decision to send fax

    communication, immediately to ETL furnishing the price, the bidder wants to bid

    online, with a request to ETL to upload the faxed price on line so that the service

    provider will up load that price on line on behalf of the Bidder. It shall be noted clearly

    that the concerned bidder communicating this price to service provider has to solely

    ensure that the fax message is received by ETL in a readable / legible form and also

    the Bidder should simultaneously check up with ETL over phone about the clear

    receipt of the price faxed. It shall also be clearly understood that the bidder shall be

    at liberty to send such fax communications of prices to be up loaded by ETL only

    before the closure of Bid time and under no circumstances it shall be allowed beyond

    the closure of bid time. Such bidders have to ensure that the service provider is given

    a reasonable required time by the bidders, to upload such faxed prices online and if

    such required time is not available at the disposal of ETL at the time of receipt of the

    fax message from the bidders, ETL will not be uploading the prices. It is to be noted

    that either UCO BANK or ETL are not responsible for these unforeseen

    circumstances. In order to ward-off such contingent situation, bidders are

    requested to make all the necessary arrangements / alternatives whatever

    required so that they are able to circumvent such situation and still be able to

    participate in the forward auction successfully. However, the vendors are

    requested to not to wait till the last moment to quote their bids to avoid any

    such complex situations.

    2. Please note that the start price of an item in online forward auction is open to all the

    participating bidders. Any bidder can start bidding, in the online forward auction, from

    the start price itself. Please note that the first online bid that comes in the system

    during the online forward auction can be equal to the auction's start price, or higher

    than the auction's start price by one increment, or higher than the auction's start price

    by multiples of increment. The subsequent bid that comes in to outbid the H1 rate will

    have to be higher than the H1 rate by one increment value or in multiples of the

    increment value.

    3. ETL shall arrange to train your nominated person(s), without any cost to you. They

    shall also explain you, all the Rules related to the Forward auction/ Business Rules

    Document to be adopted along with bid manual. You are required to give your

    compliance on it before start of bid process.

4. MATERIAL FOR BID: SALE OF OLD ASSETS FROM UCO BANK.

5. BIDDING CURRENCY AND UNIT OF MEASUREMENT: Bidding will be conducted

    in Indian Rupees (INR).

     6. Starting Bid/Bid Increment: The opening price of the Bid and the Bid increment value shall be available to the bidders on their bidding screen.

    7. BID PRICE: Bid Price will be exclusive of taxes .VAT will be paid by the Bank if required

    8. VALIDITY OF BIDS: The Bid price shall be firm for a period specified in the Terms & Conditions (ANNEXURE-I)and shall not be subjected to any change whatsoever.

    9. Procedure of Forward auctioning

    i. Online English Forward(no ties) Auction {Forward auction}:

    ; UCO BANK will declared its Opening Price (OP), which shall be

    visible to the all vendors during the start of the forward auction.

    You will be required to start bidding after announcement of

    Opening Price and increment amount. Also, please note that the

    start price of an item in online forward auction is open to all the

    participating bidders. Any bidder can start bidding, in the online

    forward auction, from the start price itself. Also, please note that

    the first online bid that comes in the system during the online

    forward auction can be equal to the auction's start price, or

    higher than the auction's start price by one increment, or higher

    than the auction's start price by multiples of increment. The

    second online bid and onwards will have to be higher than the

    H1 rate by one increment value, or higher than the H1 rate at

    least by multiples of the increment value.

    ; The bid increment amount shall be Rs. 50,000/- (Rupees fifty

    thousand only) as specified by UCO BANK.

    ; English Forward (no ties) shall be for a period of one hour. If a

    bidder places a Bid in the last 5 minutes of Closing of the

    Auction, the auction shall get extended automatically for another

    5 minutes. In case, there is no Bid in the last 5 minutes of

    closing of Auction, the Auction shall get closed

    automatically without any extension. Please note that if there

    are more than one item in a single auction, the auto-extension

    will be applicable to the entire event i.e. whenever a bidder

    places a acceptable bid in the last 5 minutes of the closing of the

    auction, the auction shall get extended automatically for another

    5 minutes from the time of this bid for all the items in the auction.

    There will be total 6 (Each of 5 Min) extensions available during

    the Online Forward auction.

    10. Successful vendor shall be required to submit the final prices, quoted during the English Forward(no ties) only in the format prescribed by UCO BANK/ M/s. eProcurement Technologies Ltd after the completion of Auction to UCO BANK, duly signed and stamped as token of acceptance without any new condition other than those already agreed to before start of auction.

    11. During English Forward (no ties), if no bid is received within the specified time, UCO

    BANK, at its discretion, may decide to revise Opening price / scrap the forward

    auction process / proceed with conventional mode of tendering.

    12. Your bid will be taken as an offer to purchase. Bids once made by you, cannot be

    cancelled / withdrawn and you shall be bound to purchase as mentioned above at

    your final bid price. Should you back out and not purchase as per the rates

    quoted, UCO BANK shall take action as appropriate.

    13. You will be able to view the following on your screen along with the necessary fields

    in the English Forward(no ties) {Forward auction}:

    a. Leading Bid in the Auction

    b. Bid Placed by you

    c. Opening Price.

    d. Your rank in the auction.

    14. At the end of the Forward auction, UCO BANK will decide upon the winner. UCO

    BANK’s decision on award of Contract shall be final and binding on all the Bidders.

    15. UCO BANK shall be at liberty to cancel the forward auction process / tender at any

    time, before ordering, without assigning any reason.

    16. UCO BANK shall not have any liability to bidders for any interruption or delay in

    access to the site irrespective of the cause.

    17. Other terms and conditions shall be as per your techno-commercial offers and other

    correspondences till date.

    18. You are required to submit your acceptance to the terms / conditions / modality given

    above before participating in the forward auction.

     2) Terms & Conditions of Forward auction

1. LOG IN NAME & PASSWORD: Each Bidder is assigned a Unique User Name &

    Password by eProcurement Technologies Ltd. The Bidders are requested to

    change the Password and edit the information and check the company details in the Registration Page after the receipt of initial Password from

    eProcurement Technologies Ltd., Ahmedabad. All bids made from the Login ID given to the bidder will be deemed to have been made by the bidder.

    eProcurement Technologies Ltd. and UCO Bank are not responsible for the same.

    2. BIDS PLACED BY BIDDER: The bid of the bidder will be taken to be an offer to execute the work. Bids once made by the bidder cannot be cancelled. The bidder is bound to execute the work the as mentioned above at the price that they bid. Should any bidder back out and not deposit the bid amount, in full, as per the rates quoted, UCO BANK and / or ETL shall take action as appropriate.

3. HIGHEST BID OF A BIDDER: In case the bidder submits more than one bid, the

    HIGHEST BID will be considered as the bidder’s final offer to execute the work

4. BIDDER MANUAL: Complete bidder manual is available on the website

    https://ucobank.abcprocure.com. in which all the aspects of Forward auction is

    mentioned in details. Bidders are advised to read the bidder manual thoroughly before entering into the Forward auction.

5. AUCTION TYPE: English Forward No Ties

    6. DURATION OF AUCTION: The auction will be of 1 hour duration. In case there is any acceptable bid quoted by any bidder within 5 minutes of closing of the auction, the auction will be extended by another 5 minutes. Such extension will be allowed to continue till no quote is placed within 5 minutes of the last quote or 30 minutes whichever is higher. Please note that if there is more than one item in a single auction, the auto-extension will be applicable to the entire event in any event the auction process deems to have concluded by 90 minutes from the start of the auction. However, vendors are advised not to wait till the last minute or last few seconds to enter their bid during the auto-extension period to avoid complications related with internet connectivity, network problems, system crash down, power failure, etc. (THIS SCHEDULE IS TENTATIVE. IF ANY

    CHANGE IN SCHEDULE, THE SAME SHALL BE COMMUNICATED TO YOU).

    7. BID INCREMENT: The maximum bid increment shall be available to the Bidders at the start of the auction. The bidder can view the same by clicking on the Item details at the start of the auction. The bidder can bid higher than the HIGHEST BID in the auction at least by an increment, multiple of the maximum bid increment or at least of maximum bid increment plus multiples of Bid Increment. Also, please note that the start price of an item in online forward auction is open to all the participating bidders. Any bidder can start bidding, in the online forward auction, from the start price itself. Also, please note that the first online bid that comes in the system during the online forward auction can be equal to the auction's start price, or higher than the auction's start price by one increment, or higher than the auction's start price by multiples of increment. The second online bid and onwards will have to be higher than the H1 rate at least by one increment value, or higher than the H1 rate by multiples of the increment value.

    8. VISIBLITY TO BIDDER: The Bidder shall be able to view the following on his screen along with the necessary fields during English Forward No ties Auction:

    - Leading Bid in the Auction

    - Bid Placed by him

    - Rank of the respective bidder

    - Start Price & Bid Increment Value

    9. AUCTION WINNER: At the end of the Forward auction, UCO BANK will evaluate all

    the bids submitted and will decide upon the winner.

10. OTHER TERMS & CONDITIONS:

    - The Bidder shall not involve himself or any of his representatives in Price

    manipulation of any kind directly or indirectly by communicating with other

    suppliers / bidders.

    - The Bidder shall not divulge either his Bids or any other exclusive details of

    UCO BANK to any other party.

    - UCO BANK’s decision on award of Contract shall be final and binding on all

    the Bidders.

    - UCO BANK along with ETL can decide to extend, reschedule or cancel any

    Auction. Any changes made by UCO BANK and / or ETL, after the first

    posting will have to be accepted if the Bidder continues to access the site

    after that time.

    - UCO Bank and ETL shall not have any liability to Bidders for any interruption

    or delay in access to the site irrespective of the cause.

    - UCO Bank and ETL is not responsible for any damages, including damages

    that result from, but are not limited to negligence. ETL will not be held

    responsible for consequential damages, including but not limited to systems

    problems, inability to use the system, loss of electronic information etc.

    N.B.

    - All the Bidders are required to submit the Agreement Form (Annexure- II) duly

    signed to M/s eProcurement Technologies Ltd, Ahmedabad.

    - All the bidders are requested to ensure that they have a valid digital certificate

    well in advance to participate in the online event. Under no circumstances will

    the bidders be allowed to participate in the online event without Digital

    Certificate. For any assistance in getting Digital Signature Certificate You may

    contact:

    -

    - Mr. Chintan Makwana

    - E-Procurement Technologies Ltd.,

    - A - 201-208, Wall Street - II / Opp. Orient Club

    - Nr. Gujarat College / Ellisbridge, Ahmedabad - 380006, Gujarat

    - Ph. - 079 - 40016864

    - Fax No. - 079 - 40016816 / 76

    - Cellular - +91 97129 00025 Email Id - chintan.makwana@tendertiger.com

    - After the completion of the Auction event, all the Bidders have to submit the Price

    Confirmation (Annexure III) immediately to M/s eProcurement Technologies Ltd,

    Ahmedabad for further proceedings.

     3) Item Description

     ANNEXURE-I

NOTICE FOR DISPOSAL/SALE OF OLD ASSETS ON “AS-IS-WHERE-IS” BASIS‖,

    e-auction for disposal/sale of old assets on “as-is-where-is” basis”, will be conducted by UCO Bank Head Office, Kolkata, as detailed here-under:

A) Items offered for Disposal:

    Sl.Location of Details of Assets Assets EMD Amount No InstallationDescriptio(Rs)

    s n

    1 Rs.17,000/- UCO Old 4x86 Installed at basement of the

    Bank, TR and building:

    Head 2x40 TR i).86 TR compressor with 100/90 H.P.

    Office Chilled Motor for Chilled water A.C. Plant

    Building water 4 Sets.

    at 10, Central ii). Condenser for Chilled water

    B.T.M. Air-A.C. Plant 4 Nos.

    Sarani conditioniiii). Chiller for Chilled water A.C.

    (Formerly ng (A.C.) Plant 4 Nos.

    BrabournPlant iv). Condenser pump with 15 H.P.

    e Road), Motor for Chilled water A.C. Plant

    Kolkata 6 Sets.

    700 001. v). Chiller pump with 7.5/10 H.P.

    Motor for Chilled water A.C. Plant

    6 Sets.

    vi). OCB with Drum Controller for

    Chilled water A.C. Plant 4 Sets.

    thInstalled at 9 Floor of the building:

    vii). 40 TR compressor with Motor for

    Direct Expansion (DX) type A.C.

    Plant 2 Sets.

    viii). Condenser pump with 7.5 H.P.

    Motor for DX A.C. Plant 2 Sets.

    ix). OCB with Drum Controller for DX

    A.C. Plant 2 Sets.

    ndthInstalled at 2 & 4 Floor of the

    building:

    x). Air-Handling Unit with Motor 2

    Nos.

    thInstalled at 8 Floor of the building:

    xi). Air-Handling Unit with Motor 1

    No.

    thInstalled at 9 Floor of the building:

    xii). Air-Handling Unit with Motor 1

    No.

    thInstalled at 9 Floor Roof of the

    building:

    xiii). Bottle System Cooling Tower

    150 TR with Motor, gearbox & Fan1

    No.

    xiv). FRP Cooling Tower 100TR with

    Motor & Fan 1 No.

    xv). Box type Cooling Tower 150 TR

    with Motor & fan 1 No.

    Installed at basement to roof of the

    building:

    xvi). M.S.ERW Pipe (Medium):

    9.8mm OD to 219mm OD 1 Lot

    xvii). 90 Degree welded Bends:

    21mm OD to 219mm OD 1 Lot

    xviii). Flange (welded with pipes):

    21mm OD to 219mm ID - 1 Lot

    xix). Concentric Reducer (welded

    with pipes): 166mm OD 1 Lot

    xx). Flanged Gate Valve: 113mm

    OD to 219mm OD 1 Lot

    xxi). Autco Flanged plug valve: 113

    mm OD to 219mm OD 1 Lot

    xxii). Socket weld Gate valve:

    21mm OD to 60 mm OD 1 Lot

    xxiii). Blank Flange (welded with

    pipe): 113 & 166 ID 1 Lot

    xxiv). 12 mm dia Pressure Gauge : 1

    Lot

    2 UCO 3X40 TR Rs.5,500/- Bank, chilled i).40 TR compressor with 50 H.P. Kolkata water Motor for Chilled water A.C. Plant

    Zonal central air 3 Sets.

    Office conditioniii). Condenser for Chilled water Building ng plants A.C. Plant 4 Nos.

    at 4&4/1, iii). Chiller for Chilled water A.C. Red Plant 3 Nos.

    Cross iv). Condenser with Motor for Place, Chilled water A.C. Plant 3 Sets.

    Kolkata v). Chiller pump with Motor for 700 001 Chilled water A.C. Plant 3 Sets.

    vi). Air-Handling Unit with Motor 4

    Nos.

    vii).Cooling Tower with motor

    (Paharpur Make) 1 No.

    viii).Pipeline fitted with Flanges

     5‖ OD : Lot

     4‖ OD : Lot

     3‖ OD : Lot

     1.5‖ OD : Lot

    ix). Pressure gauge- 15 nos .

    x).Gate Valve-4 Nos

    xi). Autco Valve- 27 Nos.

    3 UCO 5X 7.5 TR i).7.5 TR Compressor---5 Nos

    Rs.3,000/- Bank, chilled ii)Chillar------------------5Nos

     H.O.GAD water iii) Cooling Coil---------5 Sets

     at 1A, central air iv) A.C Pump & Motor(5HP)---2 Nos Russel conditioniv) C.T Fan with motor( 3 HP)1No Street,Kolng vi) Dismantled blade for C.T. Fankata-package 6 Nos

    700071 units

    4 Rs.3,000/- UCO 1 x 110 i) Alternator----110 KVA Bank, KVA ( Sl No. 986; V-415; Amp-153; Head Diesel Ph-3; Hz-50,Speed-1500 rpm; p.f-Office Generator 0.8; make- Jyoti

    Building Set ii) Cummins make engine at 10, 154 BHP with radiator B.T.M. iii) Control panel

    Sarani

    (Formerly

    Brabourn

    e Road),

    Kolkata

    700 001.

    B) Terms & Conditions of Disposal & Guidelines for Bidders:

1. Bidders are required to quote the consolidated price for entire lot against

    each item. The dismantling of all items and carting the dismantled items out

    of UCO Bank’s premises will be borne by the bidder at his own cost.

2. Bidders are requested to inspect the installations, offered for disposal, at site

    before submitting their bid. Contact persons at site are as follows:

    Sl No Asset Description Location Contact Person

    1 Old 4x86 TR and 2x40 TR UCO Bank, Head Mr.H.Mondal Chilled water Central Air-Office Building at 10, Ph.No: (033) conditioning (A.C.) Plant B.T.M. Sarani 44557383 in running condition (Formerly Brabourne

    Road), Kolkata 700

    001.

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