POSITION TITLE: Advancement Systems Analyst
REPORTS TO: Director of Advancement Services
This position facilitates strategic planning and administration within the Advancement
Division for implementation and support of their information systems. This position serves as a “hands-on” resource for these systems, tools and processes to serve the information needs of all levels of staff within the Advancement Division and serves as liaison to the Information and Instructional Technologies Offices.
AREAS OF RESPONSIBILITY:
; Data Analysis and Tools for Productivity and Efficiency
o Collaborate with Division leadership to devise data-supported
solutions to advance strategic goals.
o Develop reporting and analytical tools that provide relevant and timely
data to identify trends, provide data readily to external constituencies, and
assist in making informed decisions in support of advancement initiatives.
o Educate and engage the Advancement staff in the optimal use of data
processing, management, report generation and to promote best practices.
Generate regular and ad hoc reports for the Advancement and College
Relations division, external constituencies and other college areas as
; Analyze and enforce policies and procedures related to the Advancement database
; Document processes and procedures for automated and on-demand reports, and
o Coordinate data quality and integrity procedures with other members of
the advancement services staff
; Liaison to Informational & Instructional Technologies. Interact with internal and
external division staff members to understand and translate their system
o Interact with programmers to convey division priorities and business
needs as they relate to IIT systems and processes
o Interact/guide the developers to keep track of system development
o Perform system testing with sample/live data with the help of testers
o Coordinate with IT and other staff to manage permissions, troubleshoot
problems and applications issues
SUPERVISORY RESPONSIBILITIES: None
CONTACTS: Daily contact with faculty and staff on campus and frequent
contact with students, parents, alums and friends on and off
EDUCATION: Bachelor's degree in business, finance, information management,
computer science or other related degree.
EXPERIENCE: Essential: Three years experience in report writing and/or
database management; experience with comprehensive
management information systems; advanced user of the MS Office
Suite including Excel and Access. Demonstrated report writing
experience using Crystal Reports v.8.5 or above.
Desirable: Working knowledge of fundraising relationship
database system such as Millennium, Raisers Edge, BSR Advance
or similar systems. Preference given to those with experience in
developing e-services including e-receipts, online gift processing
and/or web-based information delivery systems such as dashboard
KNOWLEDGE, SKILLS, ABILITIES:
; Strong analytical and problem-solving skills to develop systems and reports.
; Excellent customer support, interpersonal and communication skills and dedication to a
; Proven ability to interpret, adapt, develop and apply guidelines and procedures
; Effective organizational skills
; Ability to analyze user needs and translate into reports.
; Extensive experience programming and reporting with MS Excel and Access
; Confidentiality is required.
; Fluent in the MS Office Suite of software
; Willingness to participate as an active member of the Advancement team.
PHYSICAL DEMANDS: N/A
WORKING ENVIRONMENT: Normal office environment.
WORK SCHEDULE: FTE: 1.0
Term: Full Year
Shift: 8:00 a.m. to 5 p.m. Monday – Friday;
some evening and weekend hours for special
APPROVAL: Jackie Henry
DATE: October 2008