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STORM DAMAGE REPAIRS

By Wendy Brown,2014-02-10 00:00
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STORM DAMAGE REPAIRS

    ORLEANS PARISH SCHOOL BOARD

    PURCHASING/ANCILLARY SERVICES DEPARTMENT

    3520 General DeGaulle Drive, Suite 5078, New Orleans, LA 70114

    Leslie J. Rey, Director (504) 304-5645

    October 1, 2007

    ADDENDUM NO. 3

    REQUEST FOR PROPOSAL NO. 08-CUST-0018

    CUSTODIAL, JANITORIAL, GROUNDS, AND

    MINOR MAINTENANCE REPAIR SERVICES

    Bid package is changed as follows:

    1. Page 5, Insurance: Please delete paragraph A.1 in its entirety and replace with the

    following:

    1. Workers Compensation and Employers Liability: Workers’

    Compensation insurance limits as required by the Statutory Labor

    Code of the State of Louisiana and Employer’s Liability coverage

    with a minimum limit of $1,000,000. The policy shall include a

    waiver of subrogation in favor of the District (OPSB).

    2. Add the following paragraph to the Instructions to Proposers:

    ACCEPTABLE INSURERS

    Insurance to be placed with insurers with an AM Best’s rating no less than

    A +.

    3. Remove Table of Contents, page 6 and replace with the one attached to this

    addendum.

4. Page 9, remove paragraph F. MANAGEMENT STUDY AND PLAN

    5. Page 9, add new Paragraph F, BACKGROUND CHECK, as follows:

    Contractor will not employ any person to provide services who has been

    convicted, or pled nolo contendere to, any one of the crimes listed in the

    Louisiana Child Protection Act. La R.S. 15:587.1 (C). Criminal History Record

    must be obtained by contractor for all employees to be hired and shall be retained

    during the duration of the employment.

    Records are to be updated on an annual basis.

    Page 1 of 5

    6. Page 10, Contract Term and Renewal: Delete in its entirety and replace

    with the following:

    Initial contract term will be for three (3) years with an option to renew for

    two (2) one (1) year extensions. Terms and conditions for the renewal

    period(s) will be negotiable.

7. Page 21, add paragraph E. QUALITY CONTROL MEETINGS

    Bimonthly quality control meetings will be held with representatives of the

    District, including, but not limited to, all Principals.

8. Page 22, add the following as paragraph 7:

    A detailed organization chart is to be provided to clearly define the Management

    staff, production and technical personnel to be provided as part of the program.

    Provide asbestos awareness training, management and direction of all

    maintenance personnel in the performance of their respective maintenance duties.

    Head custodian and assistant must be trained in the use of all HVAC controls and

    equipment.

    9. Page 26, Definitions, Capital Expenditure, change amount from “One

    Thousand Dollars ($1,000.00)” to “Two Thousand Dollars ($2,000.00)”.

10. Page 28, item 8, add “clean trash containers”.

11. Page 29, item 2, add “two times”.

12. Page 31, item 1, add “clean trash containers”.

13. Page 31, item 5, add “two times”.

14. Page 31, item 9, add “and as needed” after daily.

    15. Page 35, add item 15, pressure wash outside of entrances as needed.

16. Page 37, paragraph 2, change “daily” to “two times daily and as needed”.

    17. Page 44, Evaluation Criteria, remove and replace with the one attached to

    this addendum.

    18. The following are questions and OPSB responses:

    Question 1: Regarding attachment C in the RFP: It is assumed that the provider

    will be responsible for mowing services; is the acreage available? The Dunbar

    Page 2 of 5

    Annex shows City-long lease, is the city currently responsible for the upkeep? Fink, Idaho, and McDonogh Residuals are listed as surplus, what does this mean? Is the provider of services responsible for all 12 sites indicated inside attachment C, or just the sites listed as vacant?

    Response: The acreage is not available. Please provide a per acreage price for all grounds services and a per square foot price for all custodial, janitorial and minor maintenance services. Please refer to revised Attachments B and C which is made a part of this addendum. Provider will be responsible for all properties listed in Attachment C.

    Question 2: Total monthly average of Maintenance supply and material costs.

    Response: The District does not have this information due to the fact that it did not purchase any supplies or materials last year.

Question 3: Historical breakdown of work orders by category.

Response: This information is also not available.

Question 4: List of capitol projects completed in the past year.

    Response: Due to the fact that this RFP has a cap of $2,000.00 this information is not relevant.

    Question 5: On page 23 item # 6 define assett tracking. What assets would you like for us to record?

Response: All HVAC and other facilities related equipment.

    BY: Mr. Leslie J. Rey

    Purchasing/Ancillary Services Director

    “Please sign and return this addendum in its entirety with the bid proposal”

    Company Name: _______________________________________________________

    Signature: _____________________________________________________________

    Date: _________________________________________________________________

    Page 3 of 5

    TABLE OF CONTENTS

Instruction Section

    General Information and Goals .................................................................. 8 Conditions and Proposal Submission ........................................................ 10 Specification Section

    General Specifications .............................................................................. 20 Maintenance Specifications ...................................................................... 22 Custodial Specifications ............................................................................ 23 Grounds Specifications ............................................................................. 24 Additional Areas of Interest ...................................................................... 25 Evaluation Section

    Evaluation Criteria .................................................................................... 44

    Page 4 of 5

    EVALUATION CRITERIA

    A. EVALUATION CRITERIA: Proposals will be evaluated and contract award made based

    on the following criteria:

    1. Use of local and/or minority resources; contractors; 20% personnel

    2. Ability to manage and be accountable; qualifications 30% of staff; references

    3. Value and Financial Impact 20% 4. Schedule and plan of action of the operational phase 10% 5. Comprehensiveness of proposal 10% 6. Safety program and safety record 10%

    100% Total Possible Points

    Page 5 of 5

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