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Step by Step Tutorials for Microsoft Word 2002

By Jean Myers,2014-06-18 14:58
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Step by Step Tutorials for Microsoft Word 2002

    ? ? 2004 Microsoft Corporation Step By Step Tutorials for Microsoft Word 2002 Accessibility Options

    Step by Step Tutorials for

    Microsoft Word 2002

    Accessibility Options

    Table of Contents

    Overview ............................................................................................................................. 3 Display and Readability .................................................................................................... 3 Keyboard and Mouse ........................................................................................................ 3 Sounds and Speech ........................................................................................................... 4 Using Assistive Technology .............................................................................................. 4 Using Keyboard Shortcuts.................................................................................................. 5 View and Print a List of Shortcut Keys ............................................................................. 6 Show or Hide Shortcut Keys in ScreenTips ....................................................................... 7 Assign a Shortcut Key to a Command or Other Item ......................................................... 8 Adjusting Size, Zoom, and Format Options .................................................................... 11 Zoom In or Zoom Out in a Document ............................................................................. 12 Change the Size of a Toolbar Button ............................................................................... 13 Customizing Menus and Toolbars.................................................................................... 14 Display or Hide a Toolbar ............................................................................................... 15 Show All Commands on Menus ...................................................................................... 17 Create a Custom Toolbar ................................................................................................ 19 Add a Button, Menu, or Command .................................................................................. 21 Choosing Color and Sound Options ................................................................................. 24 Change the Color of Text ................................................................................................ 25 Turn Sounds On or Off for Buttons, Menus, and Other Screen Elements ......................... 26 Get Sound or Visual Notification .................................................................................... 28 Automating Tasks ............................................................................................................. 30 Correct Misspelled Words as You Type .......................................................................... 31 Quickly Set AutoCorrect and Paste Options .................................................................... 33 Add AutoCorrect Entries for Misspellings and Typos ...................................................... 34 Use AutoComplete.......................................................................................................... 35 Make AutoText Entries for Frequently Used Text ........................................................... 37 Store Text and Graphics to Insert Later ........................................................................... 38

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    Microsoft Word 2002 Accessibility Options ? 2004 Microsoft Corporation

     Collect and Paste Among Programs ................................................................................ 39

    Installing and Training Speech Recognition .................................................................... 41

    Install and Train Speech Recognition Through Word ...................................................... 42

    Install and Train by Doing a Custom Installation ............................................................. 43

    Train Speech Recognition the First Time You Use Speech in an Office Program ............. 45

    Installing and Using Office XP ......................................................................................... 46

    Installing Microsoft Office XP ........................................................................................ 46

    Activating Your Copy of Office ...................................................................................... 52

    Using Office XP Help ..................................................................................................... 58

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    ? ? 2004 Microsoft Corporation Step By Step Tutorials for Microsoft Word 2002 Accessibility Options

    Overview

    Microsoft? Word 2002 includes many powerful and useful accessibility features to make things easier to see on screen and easier to access with the mouse and keyboard. You can also choose sound and speech options that help you work with your documents more effectively.

    Display and Readability

    Zoom for readabilityIn most Office XP programs, including Word 2002, you can zoom in on your files to make information more readable on the screen. You can also choose to view in high contrast to improve legibility.

More ways to improve visibility of items on screen, see:

    ; Adjust size, zoom, and format options

    ; Choose color and sound options

    Keyboard and Mouse

Customize toolbars and menusCustomize toolbars and menu commands to put the most

    used commands within easy reach to save time and increase productivity. For example, create a toolbar that contains only the buttons and menus you use most often, or, create a custom toolbar button or menu command.

    Use Keyboard ShortcutsUse keyboard shortcuts to complete some tasks faster and easier

Save time and keystrokes with AutoCompleteComplete words as you type, add

    frequently used words and phrases, automatically correct misspelled words, and store and insert text and graphicsautomaticallyin Office XP. See also:

    ; Automating Tasks

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Microsoft Word 2002 Accessibility Options ? 2004 Microsoft Corporation

    Sounds and Speech

    Word 2002 helps increase productivity by supplementing traditional mouse and keyboard

    input with voice commands. You can dictate text, make direct formatting changes, and

    navigate menus using speech and voice commands you input by microphone.

    ; Use speech recognitionSpeech recognition is installed in all Office programs by

    initially using the feature in Word, or by doing a custom installation. See:

    o Installing and Training Speech Recognition

    ; Use Microsoft NarratorYou can use the text-to-speech utility Microsoft Narrator

    while using Word to read aloud menu commands, dialog box options and more

    including announcing events on screen and reading typed characters.

    More ways to adjust sound options, see:

    ; Choose sound options

Using Assistive Technology

    If you use assistive technology, be sure to contact your assistive technology manufacturer to

    check compatibility with Word 2002 and other Office XP programs, and to learn how to

    adjust your settings to optimize compatibility. See the Search for Assistive Technology

    Products page (http://www.microsoft.com/enable/at/search.asp) on the Microsoft

    Accessibility Web site (http://www.microsoft.com/enable/).

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    ? ? 2004 Microsoft Corporation Step By Step Tutorials for Microsoft Word 2002 Accessibility Options

    Using Keyboard Shortcuts

    If you have difficulty using the mouse or find it easier to use the keyboard, you can use the keyboard to move around in menus and toolbars to select commands and buttons.

    You can find an extensive list of keyboard shortcuts for Word 2002 and other Microsoft products on the Keyboard Assistance page of the Microsoft Accessibility site at: www.Microsoft.com/enable/products/keyboard/keyboardsearch.asp

In this section, see step by step guides to:

    ; View and Print a List of Shortcut Keys

    ; Show or Hide Shortcut Keys in ScreenTips

    ; Assign a Shortcut Key to a Command or Other Item

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    View and Print a List of Shortcut Keys

    You can find a comprehensive list of keyboard shortcuts in Word Help by typing "keyboard

    shortcuts" in the Ask a Question box in your open Word program, or the What would you like to do? box on the Accessibility Wizard tab in Word Help. Following is a step by step for

    viewing and printing a list of keyboard shortcuts from Word Help.

     Mouse actions Keyboard actions

    On the menu bar: On the menu bar: 1

     Select Help. Open the Help menu by pressing

    ALT+H.

    On the Word Help menu: On the Word Help menu: 2

     Select Microsoft Word Help. Select Microsoft Word Help by

    pressing H.

    3 In Microsoft Word Help: In Microsoft Word Help:

     Select the Accessibility Wizard tab. Select the Answer Wizard tab by

    pressing ALT+A.

    In the What would you like to do? box: In the What would you like to do? box: 4

     Enter keyboard shortcuts. Enter keyboard shortcuts.

     Press ENTER. Select Search.

     Move to the Topic pane by pressing F6.

    In the Topic pane: In the Topic pane: 5

     Select Show All by pressing TAB. Select Show All.

     Press ENTER.

     Open the Print dialog box by pressing

    CTRL+P.

    In the Print dialog box: On the Microsoft Word Help toolbar: 6

     Select Print by pressing ENTER. Select the Print button.

     In the Print dialog box: 7

     Select Print.

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    Show or Hide Shortcut Keys in ScreenTips

    If you want to be reminded of shortcut keys while working in Office XP, you can choose the

    option to Show shortcut keys in ScreenTips. If you choose this setting, shortcut keys will be

    shown in ScreenTips of all Office XP programs.

     Mouse Actions Keyboard Actions

    On the menu bar: On the menu bar: 1

     Select Tools. Open the Tools menu by pressing

    ALT+T. Select Customize.

     Select Customize by pressing C.

    In the Customize dialog box: In the Customize dialog box: 2

     Select the Options tab. Select the Options tab by pressing

    CTRL+TAB.

    On the Options tab, under Other: On the Options tab, under Other: 3

     Select or clear the Show ScreenTips on Select or clear the Show ScreenTips

    toolbars and Show shortcut keys in on Toolbars check box by pressing

    ScreenTips check boxes. ALT+T.

     Select Close. Select or clear the Show shortcut

    keys in ScreenTips check box by

    pressing ALT+H.

     Press ESC.

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    Assign a Shortcut Key to a Command or Other Item

    You can assign a shortcut key (a function key or key combination such as F5 or CTRL+A,

    that you use to carry out a menu command) to a command, macro, font, AutoText entry, style,

    or a commonly used symbol.

    Customize dialog box: Keyboard button Customize Keyboard dialog box

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    ? ? 2004 Microsoft Corporation Step By Step Tutorials for Microsoft Word 2002 Accessibility Options

     Mouse Actions Keyboard Actions

    On the menu bar: On the menu bar: 1

     Open the Tools menu by pressing Select Tools. ALT+T.

     Select Customize. Select Customize by pressing C.

    In the Customize dialog box: In the Customize dialog box: 2

     Select the Keyboard button. Select the Keyboard button by pressing

    ALT+K.

     Move to the Save changes in box by

    pressing ALT+V.

    In the Customize Keyboard dialog box, in In the Customize Keyboard dialog box, in 3

    the Save changes in box: the Save changes in list:

     Select the current document name or Select the current document name or

    template in which you want to save the template in which you want to save the

    shortcut key changes. shortcut key changes by pressing the UP

    ARROW or DOWN ARROW key.

     Move to the Categories list by pressing

    ALT+C.

    In the Categories list: In the Categories list: 4

     Select the category that contains the Select the category that contains the command or other item to which you command or other item to which you want to assign a shortcut by pressing the want to assign a shortcut. UP ARROW and DOWN ARROW keys

     Move to the Commands list by pressing

    ALT+O.

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     Mouse Actions Keyboard Actions

    In the Commands list: In the Commands list: 5

     Select the name of the command or other Select the name of the command or other item to which you want to assign a item to which you want to assign a shortcut by pressing the UP ARROW or shortcut. DOWN ARROW key.

    Any shortcut keys that are currently assigned Any shortcut keys that are currently assigned appear in the Current keys box. appear in the Current keys list.

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