Application to renew RTO registration
Table of contents
Introduction ____________________________________________________________________ 3
Before applying to renew registration ______________________________________________ 4 Application to renew RTO registration _____________________________________________ 5 Section 1—Applicant details _______________________________________________________ 5
1.1 Registration numbers ______________________________________________ 5
1.2 Australian Business Number (ABN) ___________________________________ 5
1.3 Name of legal entity applying for registration ____________________________ 5
1.4 Australian Company Number (ACN) ___________________________________ 5
1.5 Type of legal entity ________________________________________________ 5
1.6 Registered business (trading) name/s _________________________________ 6
1.7 Address of head office of entity applying to renew registration _______________ 6
1.8 Principal place of business of entity applying to renew registration (If different from
head office) ______________________________________________________ 7 Section 2—Ownership, management structure and control of the organisation ________________ 7
2.1 Details of natural persons who own/are the legal entity applying to renew
registration ______________________________________________________ 7
2.2 Details of other entities (not natural persons) that own the legal entity applying to
renew registration _________________________________________________ 8
2.3 Details of influential non-owners of the legal entity applying to renew registration 8 Section 3—Applicant history _______________________________________________________ 9 Section 4—RTO details, scope and operating context ___________________________________ 9
4.1 Type of training organisation ________________________________________ 9
4.2 Chief Executive __________________________________________________ 10
4.3 Contact for general enquiries _______________________________________ 10
4.4 Registration contact person ________________________________________ 10
4.5 Planned location for the majority of delivery of training and/or assessment
services _______________________________________________________ 10
4.6 Proposed permanent delivery site/s (within and outside Australia) ___________ 10
4.7 Proposed scope of registration ______________________________________ 10
4.8 Current and proposed operating context ______________________________ 11
4.9 Current and recent activity _________________________________________ 11 Section 5—Statutory declaration by chief executive ____________________________________ 11 Checklist for submitting your Application to renew RTO registration ________________________ 11 Application fee and submission____________________________________________________ 12
Application guide—Application to renew RTO registration, updated December 2011 Page 2
This guide has been developed to assist RTOs in applying to the Australian Skills Quality Authority (ASQA) to renew registration as a training organisation.
Applicants must refer to this guide when completing the application. Incomplete applications, or applications completed incorrectly, will be returned to the applicant. There are a number of documents that need to be attached to the application. This guide describes those documents and this symbol;has been used throughout the guide to indicate that something needs to be attached to the application.
This guide should be read in conjunction with:
? the Standards for NVR registered training organisations
? the registration and audit information provided on ASQA‟s website: www.asqa.gov.au.
In completing the application form, the applicant should reference:
? The national register—training.gov.au
? AQF Implementation Handbook: www.aqf.edu.au
? National Centre for Vocational Education Research:
If you have questions about your Application to renew RTO registration, contact ASQA on
1300 701 801 or firstname.lastname@example.org.
Application guide—Application to renew RTO registration, updated December 2011 Page 3
Before applying to renew registration Registered training organisations (RTOs) wanting to renew registration are required to submit an application to do so at least 90 days prior to the registration expiry date. This is a legislative requirement in accordance with the National Vocational Education and Training Regulator Act 2011
ASQA will send a reminder letter to all RTOs six months prior to their registration expiry date to assist in meeting this deadline. There are implications of failing to submit an application 90 days prior to the registration expiry date, including expiry of registration.
In order to maintain registration, RTOs must comply with the VET Quality Framework on an ongoing
basis and operate in accordance with the relevant provisions of the Act.
Therefore, RTOs must continuously update their knowledge of the national VET system, including the national skills framework which includes training packages, the Australian Qualifications Framework
(AQF) and the Essential Standards for Continuing Registration. They must also be able to
demonstrate they are delivering quality training and assessment outcomes and continuously improving their training and assessment outcomes in order to meet the needs of industry and learners.
Application guide—Application to renew RTO registration, updated December 2011 Page 4
Application to renew RTO registration Unless otherwise indicated, you must provide a response to each question and to each part of each question.
Section 1—Applicant details
This section requests details of the applicant, including the type of legal entity and training provider and the relevant addresses.
1.1 Registration numbers
Include here the RTO/ID number as it appears on the National Register.
If the RTO also has CRICOS registration, include the CRICOS registration number in this section. 1.2 Australian Business Number (ABN)
An Australian Business Number (ABN) is a unique identifier issued by the Australian Business Register. It is an eleven digit number that, in the case of a company, includes the company‟s ACN.
In the case of a trust, the ABN of the registered trustee organisation must be included here, not the
ABN of the trustee or of the trust.
1.3 Name of legal entity applying for registration
This is the name of the entity that appears on all official documents or legal papers and may be different from the trading name.
It is the name of the individual person or organisation which is legally permitted to enter into a contract and assumes legal responsibility for any failure to meet its contractual obligations. In the case of a trust, the legal name for the registered trustee organisation must be included here and not the legal name of the trustee or of the trust.
1.4 Australian Company Number (ACN)
An Australian Company Number (ACN) is a unique nine-digit identifier issued by the Australian Securities and Investments Commission (ASIC) to every company registered under the Corporations Act 2001 (Cwlth).
1.5 Type of legal entity
The following table describes different types of legal entities, along with the evidence that must be submitted with this application to establish identity.
Application guide—Application to renew RTO registration, updated December 2011 Page 5
Type of legal entity ;Evidence that must be attached to this
Natural person (sole trader) ; Copy of driver‟s licence
Pty Ltd company (a proprietary company ; Copy of Certificate of Incorporation issued limited by shares incorporated under the by ASIC, and Corporations Act 2001(Cwlth), regulated by
the Australian Securities and Investments ; ASIC Historical Company Extract which Commission (ASIC) and has “Pty Ltd” in the includes details of the company as at the name) time of lodging this application. This extract
can be ordered through the ASIC website
Ltd company (a public company incorporated ; Copy of Certificate of Incorporation issued under the Corporations Act 2001(Cwlth), by ASIC, and regulated by the Australian Securities and
Investments Commission (ASIC) and has ; ASIC Historical Company Extract which “Limited” or “Ltd” in the name) includes details of the company as at the
time of lodging this application. This extract
can be ordered through the ASIC website
Incorporated association (incorporated under ; Copy of Certificate of Incorporation issued the relevant state/territory associations by the relevant state/territory department incorporations Act and has “Inc.” in the
Partnership ; Copy of driver‟s licence for each partner
Trust (please note: registration cannot be ; An extract from the trust deed document accepted for an unnamed trustee for that provides sufficient information to verify example, `The Trustee‟ for the Training the trustee and the trust Family Trust. Registration can only be
granted where `The Trustee‟ is clearly identified, for example `Mr A. Jones as
trustee‟ for the Training Family Trust.)
Cooperative association ; Copy of Certificate of Registration issued
by the relevant state/territory department
1.6 Registered business (trading) name(s)
This is the name under which an entity trades, for example, ABC Pty Ltd trading as „RTO Training‟. An entity may have more than one registered business/trading name. List all of the registered business/trading names under which you intend to perform registered training organisation (RTO) functions.
;For each business/trading name listed, attach a copy or extract of the Certificate of the
Registration of a Business Name issued by the relevant state/territory body, which provides current and correct business name details.
1.7 Address of head office of entity applying to renew registration The details of the head office provided will be included on the national register (http://ntis.gov.au/). Application guide