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TC100-200 User Manual_S

By Gene Hall,2014-04-05 11:03
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TC100-200 User Manual_SUser,user,200,100

    D Series

    Fingerprint Employee Time Clock System

    User Guide

    (V1.0)

    ANVIZ ; Shanghai

    Subject to change without notice.

    1

    Software Operation Flowchart

    (Important chapter please read carefully)

    This software includes: System parameter, department management, employee maintenance, shift management, employee leave and statistic report etc. Then how to use this system in a right way? It is far from enough to understand only the function of each module but to know the connections between them and the system operation flowchart. Thus, a correct report can be generated.

     Software operation flowchart can be described in brief as follows:

    Set T&A rule, statistic rule, company 1. System parametername and leaving class.

    Add, delete and modify departments.2. Department management

    Add, delete and modify employee. 3. Employee maintenanceImport and transfer employee.

    Set timetable and shift.4. Shift management

    Allocate employee shift or temporary 5. Employee scheduleshift.

    Collect records from the unit or import 6. Record collectionthe backup record file.

    Deal with business leave/asking for 7. Exception managementleave/forgetting clock in/collective late.

    Track, check and calculate records to 8. Statistic reportgenerate time attendance report.

    1. When the software is run for the first time, please set parameters including company name, time attendance rule, statistic rule for early, late and overtime etc. , leave class. When the setting is completed, it is usually not needed to be modified unless the management rules of this company changes.

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    2. Normally there are many departments in one company and all departments need to be entered manually unlike the directly import of employee. Department setting should be completed before employee maintenance.

    3. When the software is used for the first time, please make a Text file (*. txt) or MS Excel file (*.xls) for company employee in accordance with certain format. For the format, please refer to [Import employee list] so that all employees can be import to the system at one time. Employee can be added, deleted, modified and transferred to new department during future use.

    4. First add the proper timetable (from on-duty time to off-duty time) according to the company rule and then set shifts.

    5. After the shift setting is completed, it will work until shift is allocated to employee. Each employee can only have one shift. Please note the starting date of the shift. After the allocation of the shift, the arranged working date and time can be seen clearly for each employee.

    6. Transaction records are stored in the time attendance unit. Please download the records from the unit before report calculation. In addition, employee information and fingerprint templates can be uploaded and downloaded between the unit and the computer. Please refer to ―Background management‖ for detailed information.

    7. There is always employee away for business, asking for leave and forgetting clock happening in a company. Once it occurs, please deal with it in time in the software to ensure the correctness of the statistic report.

    8. After all the above mentioned operation is done, the calculation of report can be operated. The report can calculate the time attendance status of all employees or a certain employee from a certain department in a certain time period.

    In [Attendance Calculating and report], first please select the starting and ending date of the employee, click ―Calculate‖ and the system will calculate automatically and check the validity of the records. (There are some invalid records during the use of the unit. For instance, if one employee presses the finger twice during a very short time period, one of the records will be regarded as invalid.) If there is any error in the software calculation, admin can also modify manually to ensure the correctness of the result.

    Please note: From the above flowchart, we can see that if there is an error in calculation report for one employee, the possible reasons are as follows:

    Employee shift or temporary shift is incorrect.

    II

    Exceptions such as employee away for business/ask for leave/forgetting clock in/out is incorrect.

    Checking and calculation of transaction records is incorrect.

    III

    Contents

    1 System Installation ...............................................................................................5 1.1 Operation Environment ..................................................................................5 1.2 System Installation ........................................................................................5 1.3 Uninstall the Software ....................................................................................7 2 Background Management .....................................................................................9 2.1 Log in System ...............................................................................................9 2.2 System ....................................................................................................... 10 2.2.1 Parameters Settings ............................................................................. 10 2.2.2 Administrators ...................................................................................... 12 2.2.3 Administrator‘s Password Set ............................................................... 13 2.2.4 Modified Record Log ............................................................................ 14 2.2.5 Managing Log ...................................................................................... 14 2.2.6 Set Database Link ................................................................................ 15 2.2.7 Exit System .......................................................................................... 16 2.3 HR Management ......................................................................................... 16 2.3.1 Department Management ..................................................................... 16 2.3.2 Employees Maintenance ....................................................................... 17 2.4 Attendance Management ............................................................................. 20 2.4.1 Holiday List .......................................................................................... 20 2.4.2 Timetable and Shift ............................................................................... 21 2.4.3 Employee Scheduling ........................................................................... 27 2.4.4 Attendance Records ............................................................................. 29 2.4.5 Attendance Calculating and Report ....................................................... 31 2.5 Deal with Exceptions ................................................................................... 38 2.5.1 Away on Business/ Leave ..................................................................... 38 2.5.2 Append Record .................................................................................... 39 2.5.3 Append Record Collectively .................................................................. 40 2.5.4 Dealing with Collectively Late / Leaving ................................................. 40 2.6 Data Maintenance ....................................................................................... 41 2.6.1 Import Employee List ............................................................................ 41 2.6.2 Import Attendance Record .................................................................... 42 2.6.3 Clear Obsolete Data ............................................................................. 42

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     2.6.4 Compress Database ............................................................................. 43

    2.6.5 Backup Database ................................................................................. 43 2.6.6 Initialize System ................................................................................... 43 2.7 External Program Management ................................................................... 43 2.7.1 External Program Management............................................................. 43 2.7.2 Connect to Time Attendance Machine ................................................... 44

    3 Data Communication .......................................................................................... 46 3.1 T&A Machine Management .......................................................................... 47 3.1.1 Add Unit ............................................................................................... 47 3.1.2 Modify Unit ........................................................................................... 48 3.1.3 Delete Unit ........................................................................................... 48 3.1.4 Right Key Menu .................................................................................... 48 3.1.5 Synchronize Time ................................................................................. 49 3.1.6 Initialize Unit ......................................................................................... 50 3.1.7 Terminal Parameter Settings ................................................................. 50 3.1.8 Download new record ........................................................................... 52 3.1.9 Download all Record ............................................................................ 52 3.1.10 Clear Record ...................................................................................... 52 3.1.11 Backup Employee ............................................................................... 53 3.1.12 Resume Employee ............................................................................. 54 3.2 Record Supervision ..................................................................................... 54 3.2.1 Activate Realtime ................................................................................. 55 3.2.2 Prohibit real-time .................................................................................. 55 3.3 Employees Management ............................................................................. 56 3.3.1 Add Employee ...................................................................................... 56 3.3.2 Modify Employee .................................................................................. 60 3.3.3 Delete Employee .................................................................................. 60 3.3.4 Transfer Department ............................................................................. 60 3.3.5 Set Privilege ......................................................................................... 61 3.3.6 Copy Privilege ...................................................................................... 62 3.3.7 Download FP ....................................................................................... 63 3.3.8 Upload employee & FP ......................................................................... 63 3.3.9 Delete from Unit ................................................................................... 64 3.3.10 Employee Checking ............................................................................ 64

    II

     3.3.11 Department management .................................................................... 64

    3.4 Record Management ................................................................................... 65 3.4.1 Record Search ..................................................................................... 66 3.4.2 Export Record ...................................................................................... 66 3.5 System settings ........................................................................................... 67 3.5.1 Basic parameter settings ...................................................................... 67 3.5.2 T&A Status setting ................................................................................ 68 3.5.3 Timing Downloading Record ................................................................. 69 3.5.4 Management PWD Setting.................................................................... 69 3.5.5 Database linking setting ........................................................................ 70 3.5.6 Exit system........................................................................................... 71 3.6 User interface configuration ......................................................................... 71 3.6.1 Interface skin color ............................................................................... 71 3.6.2 Change the software language.............................................................. 71 3.6.3 Set quick access button ........................................................................ 71 4 Appendix ........................................................................................................... 73 4.1 Interface Illustration ..................................................................................... 73 4.2 Illustration for pressing fingerprint ................................................................ 73

    III

     System Installation

    This chapter mainly discusses the installation and un-installation of T&A software as well as the hardware and operation system requirement.

    4

1 System Installation

    First we should install background management software on the computer. Please refer to the following steps.

    1.1 Operation Environment

    Hardware requirement:

    Pentium?266 and above; Pentium?500 and above is recommended;

    128 Memory and above; Minimum 100M hardware space;

    COM (USB Port);

    CD-ROM (CD-ROM needed in installation);

    VGA support 800*600 resolution and above;

    Operation system:

    Microsoft Windows 2000/XP (Recommended);

    Microsoft Windows Vista;

    1.2 System Installation

    Please insert T&A disc into CD-ROM and the disc will automatically run the installation program. If not, please run setup.exe in the root directory of the disc. The

    following window will pop up:

    Click [Next] to continue installation (see the picture below):

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    Select the target directory to install the program and the default is ―C:\Att‖. Click

    [Next] to continue installation (see the picture below):

    Click [Back] and installation will return to the previous screen and re-select target directory; Click [Next] and the installation will start as the following picture shows:

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