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TECHNICAL SPECIFICATION FOR 500 KVA GENERATOR SET

By Elaine Holmes,2014-07-01 16:18
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TECHNICAL SPECIFICATION FOR 500 KVA GENERATOR SET

    TECHNO-COMMERICAL OFFER PART I

    CONTENTS

    Sl. No. Description Page No. 1. Notice of Invitation to tender 1 2. General Rules & Instructions for the guidance of tenderer 3 3. General conditions of contract 9 4. Form of agreement 34 5. Safety code 36 6. Special terms & conditions 40 7. Technical Specifications 42 8. Approved make of materials 48 9. Deviation from Technical Specifications 49 10. Plan showing the location of RMG 50 11. Single line diagram 51

    CANARA BANK

    PREMISES & ESTATE SECTION

    CIRCLE OFFICE, TEYNAMPET, CHENNAI 600 018

    NOTICE OF INVITATION TO TENDER

    Sealed tenders on item rate are invited from competent Electrical Contractors having sound Technical and financial capacity for renewal and supply, installation, testing and commissioning of 11KV HT installations (viz. renewal of RMG unit, 11 KV load break switch and 11KV HT cable) at Canara Bank, Circle Office, Chennai - 600 018. Tender documents may be purchased from Canara Bank Circle Office, Teynampet, Chennai 600 018 against payment of Rs.552/- including Service Tax.

Estimated cost of work : Rs.12,00,000/-(Rupees Twelve lakhs)

    Earnest Money Deposit : Rs.12,000/- by way of crossed demand draft /

    Banker‟s cheque in favour of “Canara Bank, P

    & E section” payable at Chennai.

Period of completion : 60 days

    Date of issue of Tender documents : From 03.05.2011 11.05.2011 in bank

     Working hours between 10.00 A.M to 5.00 pm

Last date for submission of Tender : Before 2.00 pm on 12.05.2011 as per

    instructions in tender documents.

    Time and date of opening of Technical Bid : 3.00 P.M on 12.05.2011

The tender shall be of two cover system / two bid system.

    Part 1: Technical specifications, qualifications, general conditions of contract etc. along with

    EMD

    Part 2: Price Bid

Both the parts each in separate sealed cover 1 & 2 ( Part 1 in cover 1 and Part 2 in cover 2)

    shall be submitted together in a common sealed cover.

    The Bank will not be bound to accept the lowest tender and reserves the right to accept or reject any or all the tenders without assigning any reason whatsoever.

Eligibility criteria:

    1. The bidders shall be themselves competent Electrical Contractors who have executed

    similar works such as supply, installation, testing and commissioning of 11KV HT

    installations (viz. RMG unit, 11 KV load break switch, 11KV HT cabling etc) at

    Government and Public sector undertakings.

    2. The tenderers shall produce the following documents duly attested along with tender

    documents.

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     Audited financial statement consisting of financial turnover and profit & loss account for

    the past 3 years. Those tenderers who have achieved at least annual turnover of Rs.1.0

    crore in all the past 3 years are only eligible to tender.

    3. The tenderer shall have minimum of 7 years experience in supply, installation, testing and

    commissioning of HT installations viz. RMG unit, VCB panel, HT cabling / jointing, etc.

4. The tenderer shall have after sales service unit at Chennai.

    5. Should have executed three similar works, i.e. supply, installation, testing and

    commissioning of HT installations viz. RMG unit, VCB panel, HT cabling / jointing, etc.

    for a value of Rs.25 lakhs and above under single agreement during the last 3 years along

    with performance certificate indicating the functioning of systems installed by them and

    each work should involve installation of RMG unit, VCB panel, HT cabling and jointing,

    etc.

    6. The tenderer should possess a valid ESA / EA license issued by Tamilnadu State

    Electrical Licensing Board.

    7. The firm must have service tax Registration number and PAN number. Copies of the

    registration certificate and PAN card to be enclosed.

     Manager, Premises & Estate Section

     Canara Bank, Circle Office

     Teynampet. Chennai 600 018

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    CANARA BANK

    PREMISES & ESTATE SECTION

    CIRCLE OFFICE, TEYNAMPET, CHENNAI 600 018

GENERAL RULES AND INSTRUCTIONS FOR THE GUIDANCE OF TENDERERS

    1. Tenders are hereby invited on behalf of Canara Bank, Premises & Estate Section, Circle Office, Teynampet, Chennai 600 018 for supply, installation, testing and commissioning of 11KV HT

    installations (viz. renewal of RMG unit, 11 KV load break switch and 11KV HT cable) at Canara Bank, Circle Office, Chennai - 600 018 at an estimated cost of Rs.12,00,000/-

    2. Contract documents consisting of the plans, complete specifications, the schedule of quantities of the various classes of work to be done, and the set of conditions of contract to be complied with by the persons whose tenders may be accepted, and which will also be found in the form of tenders, can be seen / purchased at the office of the Manager, Premises & Estate Section, Canara Bank, Circle Office, Teynampet. Chennai 600 018 between the hours of 10 A.M. to 5 P.M. on

    Mondays to Fridays and 10 A.M. to 2 P.M. on Saturdays, except on Sundays and Bank holidays.

     The site for the work is available and can be inspected by the tenderer on any working day.

    3. The tender concept is “TWO PART TENDER” and it has to be submitted as such. It should be always be placed in sealed cover, with the name of the project written on the cover mentioning “Techno-Commercial Bid” and “Price Bid” as the case may be in two different covers and submitted together in a common sealed cover.

    Sealed cover will be received by the Manager, Premises & Estate Section, Canara Bank, Circle Office, Teynampet. Chennai 600 018 upto 2.00 P.M.on 12.05.2011 and will be opened by him in his office on 12.05.2011 at 3.00 P.M

    The Techno-Commercial Bid will be opened in the said office on ______________ at 3.30 pm

    The date for opening the price bid will be intimated subsequently only to such firms whose technical bids are found suitable. The tenderer is requested to participate during the opening of the tender.

    3.1. The two covers are classified as,

    (1). The Techno-Commercial Bid and

    (2). The Price Bid.

    3.2. The first cover superscribed as “Techno-Commercial Bid” should be submitted in a sealed

    envelope containing all the following documents:

    i. a. Notice of invitation to tender

    b. General rules and instructions for the guidance of tenderer

    c. Specimen form of agreement

    d. General conditions of contract

    e. Safety code

    f. Special terms & conditions

    g. Technical specifications for the RMG unit, LBS, etc.

    h. Technical specifications to be furnished by the tenderer

    i. Materials approved for use in this work

    j. EMD for Rs.12,000/- in the form of Demand Draft / Bank Guarantee

    k. Deviations (if any) from technical specifications

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    ii. The technical features /brochures of the RMG unit, LBS, etc., and such other details /

    data required for the technical evaluation of the entire system offered. (It is essential that

    any technical information considered useful should be furnished at the first instance itself in

    this envelope and at latter date any additional or supplementary information shall not

    be entertained unless it is found necessary and sought by the Employer / Consultant

    in form of written clarification to clear any pertinent doubts).

iii. The price bid shall contain the BOQ.

    4. The second envelope superscribed as “Price Bid” should be sealed and submitted on the same given date and time simultaneously along with Techno-Commercial Bid. Non submission of the same along with Part I shall automatically render the entire tender being rejected. This envelope should contain duly filled in Bill of quantities (enclosed in the tender document) with values written in words and figures, and as detailed elsewhere in the tender documents.

    5. Tenders are to be on the prescribed form which can be obtained from the office of the Sr. Manager, Premises & Estate Section, Canara Bank, Circle Office, Teynampet. Chennai 600 018

    on payment of a sum of Rs.552/- (including service tax) in cash / demand draft.

    The time allowed for the carrying out of the work will be 2 months from the fifteenth day after the date of written orders to commence work.

    6. The contractors should quote in figures as well as in words the rate, and amount tendered by them. The amount for each item should be worked out and the requisite totals given.

    7. When a contractor signs a tender in an Indian language the percentage above or below and the tendered amount and the total amount tendered should also be written in the same language. In the case of illiterate contractors the rates or the amounts tendered should be attested by a witness.

    8. Earnest money deposit amounting to Rs.12,000/- in the form of Bank Draft drawn in favour of Canara Bank, Premises & Estate Section, Circle Office, Chennai 600 018 must accompany the

    Techno-Commercial Bid and the same is to be in a sealed cover super-scribed “Tender for supply,

    installation, testing and commissioning of 11KV HT installations (viz. renewal of RMG unit,

    11 KV load break switch and 11KV HT cable) at Canara Bank, Circle Office, Chennai - 600 018 Part I Techno-Commercial Offer

Submission of the EMD in the price bid envelope shall render the tender being rejected on

the grounds of non submission of EMD.

    9. The contractor, whose tender is accepted will be required to furnish by way of security deposit for the due fulfillment of his contract, such sum as will amount:

a) 10.00% on the first Rs.1,00,000/- of the cost of work.

    b) 7.50% on the next Rs.1,00,000/- of the cost of work.

    c) 5.00% on the next amount upto Rs.2 crores of the cost of work.

The Security Deposit shall be collected as detailed in clause No. 12 of the General Conditions of

the Contract.

The EMD of the contractor whose tender is accepted, shall be forfeited in full in case he does not

remit the Initial Security Deposit within the stipulated period or start the work by the stipulated

date mentioned in the award letter.

    10. The acceptance of a tender will rest with Canara Bank, Premises and Estate Section, Circle Office, Chennai 600 018 which does not bind itself to accept the lowest tender, and reserves to itself the

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    authority to reject any or all of the tenders received without the assignment of a reason. All

    tenders in which any of the prescribed conditions are not fulfilled or are incomplete in any respect

    are liable to be rejected.

     The Bank reserves the right to accept the tender in full or in part and the tenderer shall have no

    claim for revision of rates or other conditions if his tender is accepted in parts.

    11. Canvassing in connection with tenders is strictly prohibited and the tenders submitted by the

    contractors who resort to canvassing will be liable to rejection.

12. All rates shall be quoted on the proper form of the tender alone.

    13. An item rate tender containing percentage below / above will be summarily rejected. However,

    where a tenderer voluntarily offers a rebate for payment within a stipulated period, this may be

    considered.

    14. On acceptance of the tender, the name of the accredited representative(s) of the contractor who

    would be responsible for taking instructions from the Employer / Architects shall be

    communicated to the Employer.

    15. Special care should be taken to write the rates in figures as well as in words and the amounts in

    figures only, in such a way that interpolation is not possible. The total amount should be written

    both in figures and in words. In case of figures, the words “Rs.” should be written before the

    figure of rupees and words “P” after the decimal figures, e.g. Rs.2.15p. and in case of words, the

    word “Rupees” should precede and the word “Paise” should be written at the end, unless the rate

    is in whole rupees and followed by the words “only”, it should invariably be up to two decimal

    places. While quoting the rate in schedule of quantities, the word “only” should be written closely

    following the amount and it should not be written in the next line.

    16. The Bank does not bind itself to accept the lowest or any tender and reserves to itself the right of

    accepting the whole or any part of the tender and the tenderer shall be bound to perform the same

    at the rate quoted.

    This particular aspect should be mentioned in the tender notice.

    17. The contractor shall give a list of his relatives working with the Bank along with their

    designations and addresses.

    18. No employee of the Bank is allowed to work as a contractor for a period of two years of his

    retirement from Bank service, without the previous permission of the Bank. The contract is liable

    to be cancelled if either the contractor or any of his employees is found at any time to be such a

    person who had not obtained the permission of the Bank as aforesaid before submission of the

    tender or engagement in the contractor‟s service.

    19. The tender for works shall remain open for acceptance for a period of 90 days from the date of

    opening of tenders. If any tenderer withdraws his tender before the said period, then the Bank

    shall be at liberty to forfeit Earnest Money paid along with the tender.

    20. The tender for the work shall not be witnessed by a contractor or contractors who himself /

    themselves has / have tendered or who may and had / have tendered for the same work. Failure to

    observe this condition would render tenders of the contractors tendering as well as witnessing the

    tender liable to summary rejection.

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    21. It will be obligatory on the part of the tenderer to tender and sign and tender documents for all the

    component parts and that, after the work is awarded, he will have to enter into an agreement for

    each component with the Competent Authority in the Bank.

    22. The tenderer, apart from being a competent contractor must associate himself with agencies of the

    appropriate class who are eligible to tender for

    a) Electrical

    b) Sanitary and Water supply installations

    c) Horticulture

    23. The tenderer shall submit a blank copy of price bid indicating quoted / not quoted in the

    relevant column. This is to enable that the tenderer has quoted against all relevant items in

    order Tender shall be on prescribed Form only which can be obtained from the office of /

    MANAGER PREMISES & ESTATE SECTION as detailed in Notice Inviting Tender and

    point 2 above.

24. The time allowed for carrying out of the work will be not exceeding the period specified in stthe NIT i.e. 2 months counted from the 1 day, after the date of “ Acceptance Letter “ and/ or

    written orders to commence the work.

    25. Issue of tender form / documents shall be stopped 1 day before the date fixed for the opening of

    tenders.

    26. The contractor, whose tender is accepted will be required to furnish by way of security

    deposit for the due fulfillment of his contract, such sum as will amount to two percent of the

    contract value within 14 days from the date of placement of order.

    27. The EMD of the contractor whose tender is accepted, shall be forfeited in full in case he does

    not remit the Initial Security Deposit within the stipulated period or start the work by the

    stipulated date mentioned in the award letter. The successful tenderer to whom the contract is

    awarded will have to deposit as initial security deposit a further sum to make up 2% of the value

    of accepted tender including the Earnest Money as detailed in clause No. 12 of the General

    Conditions of the Contract.

    The acceptance of a tender will rest with the Employer which does not bind itself to accept the

    lowest tender, and reserves to itself the authority to reject any or all of the tenders received

    without assigning any reason. All tenders in which any of the prescribed conditions are not

    fulfilled or are incomplete in any respect are liable to be rejected. The employer reserves the

    right to accept the tender in full or in part and the tenderer shall have no claim for revision of

    rates/other conditions if his tender is accepted in part.

28. All rates shall be quoted on the proper form of the tender alone.

    Quoted rates and units different from prescribed in the tender schedule will be liable for rejection.

    An item rate tender containing percentage below / above will be summarily rejected. However,

    where a tenderer voluntarily offers a rebate for payment within a stipulated period, this may be

    considered.

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    All taxes including Sales tax, work contract tax, or any other tax , any royalties, duties, levies, cess, entry tax, Octroi, profession tax, Sales Tax, purchase tax, turnover tax, or any other tax on material or finished work in respect of this contract shall be payable by the tenderer and the Employer will not entertain any claim whatsoever in respect of the same, and nothing extra shall be paid/reimbursed for the same subsequently.

    29. Further the tenderer shall agree that until a formal agreement on stamp paper is prepared and signed, this tender shall constitute a binding contract between the tenderer and the Employer.

    30. The tenderer, apart from being a competent contractor must associate himself with agencies of appropriate class who are eligible to tender for other related works connected directly or indirectly with the contract and employed by the employer.

    The Employer does not bind itself to accept the lowest or any tender and reserves to itself the right of accepting the whole or any part of the tender and the tenderer shall be bound to perform the same at the rate quoted.

    Tenderer are advised to inspect and examine the site and its surroundings and satisfy themselves before submitting their tenders as to the nature of the site and dimensions, the means of access to the site, and obtain all necessary information as to risks, contingencies and other circumstances which may influence or affect their tender.

    A tenderer shall be deemed to have full knowledge of the site whether he inspects it or not and no extra charges consequent on any misunderstanding or otherwise shall be allowed. Submission of a tender by a tenderer implies that he has read this notice and all other contract documents and has made himself aware of the scope and specifications of the work to be done and local conditions and other factors bearing on the execution of the work.

    31. All the competitive tenders will be received on the specified date and time. On the same day or on specified date & time in event of any compelling circumstances, the tenders will be opened in the presence of the available tenderer.

    32. Both the envelope superscribed as “Techno-Commercial Bid” and “Price Bid” will be

    simultaneously accepted, but the envelope superscribed as “Techno-Commercial Bid “ alone will

    be opened and details of EMD etc., shall be recorded, while the Price Bid shall be maintained in the safe custody of the Employer.

    33. After the technical evaluation, if necessary after discussions with the tenderer, such of those tenderer found technically acceptable will be short listed and their envelope containing “Price Bid” shall be opened on a given date and time in presence of the short listed tenderers with

    prior notice to them. The tenderers are expected to attend the tender opening and their inability in participating will not in any way prevent the employer undertaking the opening of the bids.

    34. During the course of technical evaluation if found necessary the Employer / Consultant may seek supplementary price bids to bring the evaluation at par and any such price bids shall be prepared as stated in the tender and submitted in sealed envelopes superscribing “Supplementary Price Bid for the project of .....”. Such supplementary price bid shall be opened simultaneously with the original price bid on the prescribed date and taken into consideration in its evaluation. Voluntary submission of the supplementary price bid by the contractor / tenderer shall not be accepted and supplementary bids shall be limited to the details sought for by the Employer / consultant only. Any other un-related price variations furnished in supplementary price bids shall not be recognized and might be liable for rejections if undue information is furnished.

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    The defect liability period (D.L.P) shall be 1 year from the date of handing over of the installations to the Bank.

    35. In case of other un-successful tenderers, the sealed Price bid along with EMD shall be returned treating it individually. The Employer reserves the right to accept or reject any of the offer‟s without assigning any reason and no dispute or negotiation will be entertained in this regard. The Employer‟s decision will be final in the matter.

    36. The notice inviting tender, general rules & instructions for the guidance of tenderers shall form a part of the contract document. The successful tenderer/contractor, on acceptance of his tender by the Accepting Authority, shall, within 14 days from the stipulated date of start of the work sign on a stamp paper the contract consisting of:-

a) Standard form of Agreement on stamp paper.

    b) Notice inviting tender, all the documents including tender, drawings, if any, forming the

    tender as issued at the time of invitation of tender and acceptance thereof together with

    any correspondence leading thereto. General conditions, Schedules leading to Technical

    Specification, Special Conditions, Technical Brochures in schedules submitted by the tenderer

    etc., Price Bid / Schedule Bill of Quantities.

    Canara Bank

    Premises and Estate Section

    Circle Office, Chennai 600 018

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    CANARA BANK

    PREMISES & ESTATE SECTION

    CIRCLE OFFICE, TEYNAMPET, CHENNAI 600 018

    GENERAL CONDITIONS OF CONTRACT

    Except where provided for in the description of the individual items in the schedule of quantities and in the specifications and conditions laid down hereinafter and in the Drawings, the work shall be carried out as per standard specifications and under the direction of the Employer.

1. DEFINITIONS / INTERPRETATIONS

    i) The „Contract‟ means the documents forming the tender and acceptance thereof and

    the agreement duly executed between the Employer and the Tenderer, together with

    the documents referred to therein including those conditions, the specifications,

    schedule of quantities, tender agreement, designs, drawings and instructions issued

    from time to time by the Engineer-in-Charge. All these documents taken together

    shall be deemed to form one contract and shall be complementary to one another. ii) In the contract, the following expressions shall, unless the context otherwise requires,

    have the meanings, hereby respectively assigned to them:-

    a. The „Tenderer‟ or „Supplier‟ or „Contractor‟ shall mean the individual Kartha, or

    Manager of HUF, firm or Company, whether incorporated or not, undertaking the works

    and shall include the legal heirs/representatives of such individual or the partners

    composing firm and theirs legal heirs and successors, or company‟s authorised and

    constituted attorneys/agents and permitted assignees of such firm or company.

b. The „Employer‟ or „Bank‟ means any officer of the Canara Bank, who is specifically

    authorised to enter into contracts in respect of the above works.

    c. The „Engineer-in-Charge‟ means the Senior Manager / Manager, or Officer, / Engineer

    and/or Site Engineer who shall supervise and be in-charge of the work or any

    other authorised representative or person specifically deputed by the Employer and / or

    the Consultants wherever they are employed from time to time by the Employer.

d. „Contract Price‟ shall mean the final accepted rates in the Price Bid hereto.

    e. „Date of Contract‟ means the „Calendar date on which the Employer and Contractor have

    signed the Agreement on the Stamp Paper.

    f. “Accepting Authority” shall mean The Divisional Manager/committee authorized by

    appellate authority of the Canara Bank (the Employer).

    g. „Approval‟ wherever used in the specifications or schedule of Quantities shall mean,

    respectively, approved by or approval of the „Accepting Authority‟ in writing.

h. „Appellant Authority‟ shall mean The Deputy General Manager, Circle Office of the Bank

    (the Employer). Who shall also be the authority to consider any extension of time or

    compensation as defined in clause hereunder.

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