apa reference guidance

By Willie Dixon,2014-12-31 16:07
27 views 0
apa reference guidance

APA reference guidance

    This guide provides information on using the APA method of acknowledging (or citing)

    sources of information for assessment tasks.

    It is also available as a chapter in The ACU study guide and on the library website. It is based on the Publication manual of the American Psychological Association (5th


    This guide explains:

    ; The main points about APA referencing

    ; How to cite a source in your work

    ; How to format sources: selected examples

    ; How to construct a reference list


    The APA referencing system consists of two parts

    These citations identify the author and publication date of In text

    the ideas used in your assignment. Citations are usually citations:

    placed at the beginning or end of sentences within


    The list of all sources cited in the assignment is provided on Reference list:

    a separate page at the end of the assignment. The list

    (titled References) is in alphabetical order and contains

    complete publication details for all of the sources.


    There are two main types of citations

    Ideas that are copied exactly from another writer’s work. It Direct

    includes the exact words and sentence structure as the quote:

    original author’s work.

    Ideas taken from another writer. The student summarises and Paraphrase:

    expresses in his/her own words the ideas of another writer.

    This is much more common in academic work.


    The APA referencing system provides the author's surname, date, and page number for a direct quote; and the author's surname and date for a paraphrase. When citing the same source within the same paragraph

    First citation: the author's surname and date of publication

    Subsequent citations: author's surname only

    Brooks (2000) maintains that adults influence an adolescent's spiritual and emotional development. Parents, grandparents, teachers, for example, play a major role in shaping an adolescent's behaviour (Brooks).

[Students, please note this is not a complete paragraph]

There are various ways to cite a source; some examples are listed below.

    How to Include a Direct Quote:

    When you provide a direct quotation, place the quote within "quotation marks" and acknowledge the author's surname, date of publication, and page number(s).

    Brooks (2000) stated, "Both biological and environmental factors jointly influence an individual's personality development" (p. 28).

    Recent research shows that "children who are read to at home have a greater awareness of language and text" (Smith, 2001, p. 24).

    When the direct quote extends over two pages, list the page on which the quote starts and the page on which it ends.

    Brooks (2000) stated, "Both biological and environmental factors influence an individual's personality development. These influences raise questions about factors that affect human behaviour" (pp. 28-29).

    When a direct quote is more than 40 words, indent the quote five to seven spaces, leave out the "quotation marks" and single spacing may be used :

    In adolescence, peer relationships contribute greatly to

    self-knowledge and self-evaluations. Peers provide social

    comparison information and social support. Egalitarian friendships

    featuring acceptance and trust enable individuals to disclose

    emotional experiences to others, which promotes inner dialogues

    and self-understanding. Boys and girls are differentially likely to

    experience such relationships. (Capara & Cervone, 2000, p. 204)

How to Include an Electronic Direct Quote

    Professionally printed copy:

    When you cite from an electronic document that is exactly the same (e.g., same layout, text & page numbering) as the professionally printed copy, identify the author, date of publication, and page number.

    Although the students "were determined to do well, this determination was very vulnerable" (Page, Farrington, & DiGregorio, 1999, p. 6).

Non-professionally printed copy:

    When you cite from an electronic document that is different (e.g., different text, layout, page numbering) from the professionally printed copy, identify the author, date of publication, and paragraph number. An article or a report or may include a section title and its number:

    "The government regards higher education as contributing to the attainment of individual freedom, the advancement of knowledge and social progress" (DETYA, 2000, 1.1.2 Purposes and objectives, para. 1).

How to Include a Paraphrase:

    When you use the author's ideas but not his/her exact words, provide the author's surname and date of publication.

    One Author

    Biological and environmental factors influence human development (Brooks, 2000). Brooks (2000) observed that human development is influenced by biological and environmental factors.

    Two or More Authors

    Human development is a complex issue (Brooks, Adams, & Clarke, 1999).

    Green and Brooks (2001) noted that human development is a complex issue.

Several Sources

    Research shows that human development is a complex and multifaceted issue (Brooks, Adams, & Clarke, 1999; Green & Brooks, 2000; Harvey, Smith, Brooks, & Adams, 1998). Six or More Authors/Using et al. (" et al." means "and others")

    If there are six or more joint authors, in first and subsequent citations cite the first author followed by et al.

    First and subsequent citations:

    Adams et al. (1994) state ….

    It was further observed that this influence extends to those outside the local community (Adams et al., 1994).

    Using 'et al.'

    If there are three to five authors, cite all of the authors followed by the publication date for the first citation and on subsequent citations you use et al.

    Human development is a complex issue (Brooks, Adams, & Clarke, 1999).

    Moreover, a variety of influences, including biological and environmental influences, add to the complexity of individual development and behaviour (Brooks et al., 1999).

A Secondary Source-An Author Cited by Another Author

    If you are reading a text that discusses another person's work, cite the surname of the person whose work was mentioned and then cite the surname of the author you are reading.

    Bank (as cited in Jepp, 1991) noted that learning is a lifelong experience. Learning is a lifelong experience (Bank, as cited in Jepp, 1991).

    This tells the reader that you found out about Bank's work by reading Jepp's article. In the reference list you provide an entry for Jepp.

    Two or More Works from the Same Author

    When an author has written two or more pieces of work in the same year, distinguish each piece of work by sorting the titles of each book/article alphabetically and then identifying them as:

    (Clarke, 2000a) (Clarke, 2000b) (Clarke, 2000c)

    (Brooks, Adams, & Bond, 2001a)

(Brooks, Adams, & Bond, 2001b)

Authors With the Same Surname

    When two authors have the same surname, use their initials to distinguish them: S. Clarke (1999) and J. Clarke (1999) observed several differences in adolescent behaviour.

    Research conducted by D. Brown confirms P. Brown's initial findings that peers influence adolescent behaviour (Harvey & Thomas, 1998).

Corporate Author

    When an organisation or a group is the author:

    First citation: (National Institute of Health [NIH], 1998)

    Subsequent (NIH, 1998)


    Newspaper Article/Journal Article With No Author

    When there is no author, cite the article title in quotation marks: ("South Australian premier resigns in tears," 1999)

    Book No Author

    When there is no author, cite the title of the book in italics and the publication date: (Science and Mythology, 1932)

    Anonymous Author

    Only use anonymous when it appears on the publication:

    (Anonymous, 1963)

    No Date

    When a work has no publication date put (n.d.) "no date", cite the author followed by the abbreviation for no date:

    Clarke (n.d.) studied secondary students' classroom behaviour. Statutes: Acts of Parliament

    When citing an act of parliament give the name of the act and the year of the act as

    they appear in the title. No author is required. Employee Relations Act 1992

Personal Communication

    When you cite personal communication (e.g., conversations, interview data, lecture

    notes), cite the communicator's initial and surname, a title to explain the type of

    communication and the date of communication:

    M. Carmody (personal communication, July 30, 2001) commented …

    The nursing process requires an on-going commitment (A. Jones, personal communication, August 4, 1999).

    There is no entry for 'personal communication' in the reference list HOW TO FORMAT SOURCES: SELECTED EXAMPLES Book ; Cassette recording: individual tape from a


    ; One author ; CD Rom

    ; Two to six authors ; Email, Interviews and Telephone ; More than six authors Conversations

    ; Edition other than the first edition ; Video Recording

    Report Personal Communication

    ; Authored report Electronic Sources

    ; Organisation report ; Abstract from an Electronic Database

    Article/Chapter ; Electronic Journal Article

    ; Chapter or article in an edited book ; Electronic Report

    ; Chapter or article in an encyclopedia ; Electronic Conference Proceedings

    ; Journal article ; ERIC Document

    ; Magazine article Variations

    ; Newsletter article ; Author and Publisher are the same

    ; Newspaper article ; Corporate Author

    ; Conference proceedings ; Same Author with Several Publications in the Brochure One Year

    Audiovisual ; Same Author with Different Year Publications

; Cassette recording ; No Date

    ; No Author

    For the list of References, the APA referencing system follows the:

    Author. Date of publication. Title. Publisher details format for books and reports.

    Author. Date of publication. Title. Journal Name, Volume(Issue). Page numbers format for journals.


    One Author

Two to Six Authors

More Than Six Authors

    Edition Other Than the First Edition


    Authored Report

Organisation Report


    Chapter or Article in an Edited Book

    Chapter or Article in an Encyclopedia

Journal Article

    Volume and Issue Number

Volume but No Issue Number

Magazine Article

    Author Known

Author Unknown

Newsletter article

    Author Unknown

Newspaper Article

    Author Known

Author Unknown

Conference Proceedings



Statutes: Acts of Parliament

    With a number

Without a number



    Cassette Recording

Cassette Recording: Individual Tape From a Series

CD Rom

Email, Interviews and Telephone Conversations

    See: Personal Communication

Report this document

For any questions or suggestions please email