BANARAS HINDU UNIVERSITY
Banaras Hindu University invites sealed Tender for CCTV Surveillance
Systems with Accessories. Interested System Integrator (SI) may directly submit their Tender. Tender Document may be had from the office of the Dy. Registrar – Purchase, Central Purchase Organization, Banaras
Hindu University, Varanasi. Against a D/D of Rs.500/- drawn in favour of The Registrar, BHU Payable at Varanasi. It can be downloaded from
the website, however in that case, cost of Tender Form may be enclosed in
form of Demand Draft for Rs.500/-, while submitting the complete tender
document. For further detail please visit B.H.U. website www.bhu.ac.in
LAST DATE & TIME FOR SUBMISSION OF COMPLETE TENDER
DOCUMENT – 15.02.2010 upto 4.00 pm
DEPUTY REGISTRAR (PURCHASE)
DETAILS OF ITEMS FOR TENDER
Installation of CCTV Camera to strangulation in surveillance system at various places in
BHU Campus along with A.M.C. Terms and Conditions after expiry of warranty period.
1- Cost of Tender Form : Rs. 500/-
2- Tender Processing Fee (T.P.F.) : Rs. 5,000/-
3- Earnest Money Deposit (E.M.D.) : Rs. 25, 000/-
4- Bank Guarantee : 10% of the order value
(To be submitted by firm to whom order will be placed)
5- Last Date for submission of : 15.02.2010 upto 4.00 PM
6 Site Inspection scheduled on 02.02.2010 at the Chief Proctor Office BHU.
5. The bidders may submit their rates after the Site Inspection.
6. The Chief Proctor BHU may be consulted for Site Inspection and presentation of security system.
7. Earnest money deposit and non-refundable tender processing fee are to be submitted separately through D/D
in favour of the Registrar, BHU payable at Varanasi. It should not be clubbed otherwise the tender is liable
to be rejected.
8. Tenders received without Earnest Money and Tender Processing Fee will be summarily rejected
9. Tender should be submitted only by Registered Post or Speed Post or dropped in the Tender box kept in
the purchase section, Central Office, BHU.
10. No Tender document will be accepted after 15.02.2010 upto 4.00 PM. 11. Opening of Technical Bid 16.02.2010.
12. Presentation of security system on 22, 23 and 24 February, 2010. 13. Opening of Financial Bid 25.02.2010.
GENERAL INFORMATION FOR BIDDER / S.I.
? System Integrator (SI) advised to study the Bid document carefully. Submission of the Bid shall be deemed to have
been done after careful study and examination of the Bid document with full understanding of its implications. Failure
to furnish all information required by this Bid document or submission of a Bid not substantially responsive to the Bid
document in every respect will be at SI‟s risk and may result in the rejection of its Bid.
? The SI must bear all the costs associated with the preparation and submission of Bid and the University will in no case
be responsible or liable for those costs, regardless of the outcome of the Tendering process.
? The Bid will not be returned to the SI after the decision is made.
? Submission of Bid in response to this Bid shall not be construed as an obligation on the part of the University to award
a purchase order for any products / services or combination of services proposed.
? The University reserves the right to rejection any particular Bid or all Bids without assigning any reason whatsoever to
anyone, and failure of the University to select a SI shall not result in any claim whatsoever against the University. ? Blank columns and Overwriting is not permitted in filling up the bids and may entail rejection of the Bid. ? The Bid terms and conditions must be clearly typed or legibly written and have the full name and address of the SI.
Each and every page shall have the signature and seal of the authorized representative of SI.
? A copy of Sales Tax registration certificate duly attested by Gazetted officer shall be enclosed. ? Sale Tax, Income Tax clearance certificate along with an affidavit from the Notary that the firm has never been black-
listed must be attached along with the Bid, failing which the Bid shall be rejected.
? Last date and time for Bid submission is 15.02.2010 upto 4.00 PM.
? All responses that are received after the due date / time will be treated as invalid and would not be accepted or opened
unless called for.
? Technical bid and Financial Bid must be submitted in separate sealed envelopes. The envelope cover in each case
should be superscribed with “Technical Bid for CCTV with Accessories” and “Financial Bid for CCTV with
Accessories” respectively. SI name and address should also be superscribed on each envelope. These two envelopes
should be put in another sealed envelope and super scribed with “Bid for CCTV with Accessories” along with SI name
and address. This sealed envelope should be submitted to „The Dy.Registrar (Purchase), Banaras Hindu University,
Varanasi” on or before the Bid due date / time. The place of submission shall be The Dy.Registrar (Purchase) Banaras
Hindu University, Varanasi”.
? The Technical Bid must contain, product catalogue, literature of Product, Copy of Product manual and Network
Diagram, besides a detailed Bid encompassing all the attributes of this Bid. SI shall also submit the completed
checklist.. Each page of the original document must be sealed and signed by the authorized person of SI. ? Financial Bid on the letter head of the SI, and must bear seal and signature of SI on every page. The prices shall be
quoted excluding taxes. All rates shall be F.O.R. destination BHU, Varanasi.
? Bidders having financial turnover of Rs. 50 Crore or more will only be eligible for submitting the Tender. ? Bidders having service centre located within the radius of 300 Km. from BHU will be eligible for submitting the rates. ? Payment Terms:
1. 50% on delivery of hardware.
2. 40% on Satisfactory Installation.
3. 10% on satisfactory completion of one year warranty period.
? The Bidder must be Total System Integrator for last 3 years and supplying hardware, software and services. ? The Bidder must have undertaken or executed at least one security system, preferably surveillance, project in a reputed
Institution/ Organization of India which should be of value of Rs.1 crore or more. This should be supported by the
certified copies of purchase order along with the installation note of project completion.
The University expects the Bidder to use the latest state-of-the-art technology, the appropriate hardware & software
product(s), workflow procedures and maintenance & security policies in the proposed solution. For this purpose, the SI Vendor
may form a Consortium for the proposed solution.
However, the University shall deal with a single Vendor (herein after referred to as SI Vendor) who shall be
the Prime Vendor / Consortium Leader and single point solution provider.
? By submitting a Bid in response to this Tender, the SI agrees to promptly engage in contract with University if it is
selected for the assignment. The University and System Integrator (SI) Memorandum of Understanding (MOU) ? The University will first issue a Letter of Intent (LOI) to the SI. The SI shall submit its acceptance within a week of
issue of the LOI.
? From the of issuance of a Letter of Intent to the selected SI, the S.I. shall sign an agreement in this Bid document, with
the University at the time, place and in the format prescribed by the University, The MOU agreement shall include all
agreed terms, conditions and specification of this tender document and also the Bill of material and price, as agreed
finally after Bid evaluation. The MOU shall be executed in English language in 2 (Two) original, with both University
and the SI receiving the duly signed original. The MOU shall be valid till all contractual obligations are fulfilled.
? The effective date of start of the MOU with the selected SI shall be the signing of the MOU by the SI.
? All questions, disputes and differences arising under and out of, or in connection with the MOU shall be referred to the
sole arbitration by an arbitrator appointed under the provisions of the Arbitration and Conciliation Act, 1996 by the
Vice-Chancellor, BHU, Varanasi.
? Any notice by one party to the other pursuant to the MOU shall be sent by telegram/telex/cable/fax/e-mail and
confirmed in writing to the address specified for that purpose in the Memorandum of Understanding.
? By entering into a MOU with the University, the SI acknowledges that the SI has the expertise and the competence in
executing all phases of work involved in the provisions of this Bid. The SI also acknowledges that University relies on
this statement, therefore neither accepting responsibility for, nor relieving the SI of the responsibility for the
performance of all provisions and terms and conditions of this Bid.
? All goods or materials shall be supplied by the SI, whose Bid is accepted, strictly in accordance with the specifications,
drawings, data sheets, other attachments and conditions stated. Any alterations of these conditions shall not be made
without the consent of the University in writing which must be obtained before any work against the order is
? All material furnished by the SI pursuant to the MOU (irrespective of whether engineering, design data or other
information has been furnished, reviewed or approved by the University) will be guaranteed to the best quality of their
respective kind (unless otherwise specifically authorized in writing by the University) of workmanship and materials,
and to be of sufficient size and capacity and of proper materials so as to fulfill in all respects with all operating
? In the event that the material supplied is defective or do not meet the specifications and are not in accordance with the
drawings, data sheets or the terms of the order, SI shall replace the material at no extra cost to the University. Failure on
the part of SI may prompt University to immediately replace the material at the cost of SI.
? The entire responsibility of supply, warranty and the MOU execution lies with the SI, on whom the Purchase-cum-
Work Order is placed and with whom the MOU is signed.
? The SI shall be overall responsible for the entire work, including that done by its consortium partners. University shall
not enter into any dialogue with the consortium partners. University shall only interact with the SI.
BANARAS HINDU UNIVERSITY
CENTRAL PURCHASE ORGANIZATION
VARANASI – 221 005 Fax: 0542 – 2368415 Phone: 0542 – 2307247, 0542 – 2366865, mail:firstname.lastname@example.org
PLEASE GO THROUGH THE FOLLOWING INSTRUCTIONS / NOTES CAREFULLY
OTHERWISE YOUR TENDER IS LIABLE TO BE REJECTED
LAST DATE OF SUBMISSION OF THE OFFERS:
The offer should be addressed to the Dy. Registrar – Purchase, Central Purchase Organization, Banaras
Hindu University, Varanasi in a sealed cover clearly super scribed with “Tender Enquiry for CCTV
Surveillance Systems with Accessories”. On the face of the envelope and submitted on or before dated
15.02.2010. Any offer received after the last date shall not be entertained.
The following undertaking for checklist duly signed with seal and the required documents should be
submitted along with offer:
UNDERTAKING FOR CHECK LIST
i. Printed copies of the Catalogue/Price List of the products.
ii. Attested photocopy of current license, if available, issued by competent authority.
iii. List of organizations where the SI has been supplying the items, along with their performance certificates.
iv. The enclosed certificates and proforma duly filled in and signed.
v. Documentary evidence for the turnover of last three years along with copy of the audited balance sheet.
vi. Demand draft of Rs. 500/- (If Tender form has been downloaded from website in favour of “Registrar,
vii. Demand Draft of Rs. 5,000/- (Tender Processing fee in favour of “Registrar, BHU”)
viii. An Earnest Money Deposit (EMD) to be submitted along with the offer in form of an account payee
Bank Draft for Rs. 25,000/- in favour of “Registrar, BHU”
ix. Registration Certificate of Central Excise
x. Registration Certificate of C.S.T. and other Taxes of State Govts.
xi. Copy of income Tax return for the 3 years.
xii. Copy of Sales Tax assessment for the last 3 years.
xiii. Undertaking for Quality Control System – Copy of certificate pertaining to ISO, BIS etc.
Every page of the tender documents and the enclosed copies of the certificates should be signed with
seal. In the absence of any of the above documents / information‟s, the offer may be summarily rejected without
making any further reference.
Date: Signature with seal
BHU CAMPUS GATES,
TENDERING & PROCUREMENT
CHIEF PROCTOR OFFICE
BANARAS HINDU UNIVERSITY
INVITATION FOR BIDS
WITH INSTRUCTIONS TO BIDDERS
For CCTV with Accessories at various places in BHU Campus
INVITATION FOR BIDS
In order to strengthen surveillance systems, BHU Authorities desire to establish a digital security system
(i.) Hardware and software components that collect and transmit the surveillance camera information
via wired/wireless technologies, fiber optic cable or over any IP-based network. Cameras in the
digital system shall have their own IP address for full access to the Internet. These surveillance
images are to be transferred to a PC or laptop in a centralized control room to be viewed by an
observer using a compact, flat-screen monitor that offers multi-screen displays, facilitated by a
Video Analytics Software.
The proposed digital surveillance system shall have the capability to store surveillance data onto DVRs
(digital video recorders)/Network Video Recorders or iSCSI Based SAN, some of which can store data up
to 10 weeks. After the recording system has backed up the images, they can be exported to discussing the
CD-RW drive, and then they can be sent to remote PC, laptops, or handheld devices within moments via
the network. Digital recording is to be done 24/7.
The proposed IP- surveillance system is to offer, among the others, primarily the following:
? State-of-the-art Network Video Server for live video streaming, using Video Portal
? Viewing of live images Digital CCTV cameras anywhere via any standard web browser,
any local or remote computer LAN and IP network (LAN, intranet or Internet);
? MPEG4 encoding to allow simultaneous streaming to multiple client devices
? Alarm management capabilities such as e-mail notification upon alarm and sensor and relay
? Remote firmware upgrade
? Not only capture precise images but also that they do so in a way that is scalable, fast and
? Reduced Cost of Ownership and improved accessibility
? Foolproof & certified recording standards
? Possibility of integration access control system of book barriers on the same platform of
In this regard, the authority invites EOIs from reputed and expert Companies having past
experience in providing solutions on the above requirements. It is expected that responding
organization would be meeting the eligibility criteria as stated below.
o The Bidder must be a Total System Integrator for last 3 years and supplying
hardware, software and services.
o The Bidder must have PAN, Sales Tax and Service Tax Registration.
o The Bidder must have undertaken or executed at least one security system,
preferably surveillance, project in a reputed institution/Organization of India,
which should be of value of Rs. 1 crore or more. This should be supported by the
certified copies of purchase order along with the installation note of project
o Bidder should be a profit making company for the last three years and should have
Turnover of at least Rs. 50 crore for last three financial years from IT related
o Should be able to ensure Data logging privacy & security.
o Provide few additional cameras with wireless which could be installed at will at
the required locations.
o Should be able to provide Vehicle mounted monitoring system also.
o Mirror backup for every locations at least for a day to cover main server failures.
o Minimum one year warranty.
o FSMA for 5 years.
o Bidders should also quote for the additional infrastructure required(Powerline,UPS
etc.) as optional.
o The requirement shown in the Tender Document is tentative and may vary as per
1.All the S.I. must attach the point by point compliance for below specification in their technical bid.
Offers without the compliance will not be considered.
2.The product described in this specification is the NVMS network (IP) based Digital Video
Management (NVMS) System.
3.The proposed solution shall not require proprietary computer, server, network or storage hardware.
4.The proposed system shall be of a manufacturer with as minimum of five (5) years of experience and
offerings in the IP network video software market, the letter stating the same should be submitted by
5.The NVMS database and video storage shall be based on SQL Server 2005 or better
a.The Failover directory should be a basic feature of the NVMS all the related licenses should
be included in offer.
b.Redundant recording shall be a basic feature of the NVMS and should be provided if
c.Failover recording capabilities shall be a basic feature of the NVMS and should be provided
6. The NVMS system shall be based on the latest in software programming technology Microsoft NET
7. The NVMS approved Encoders, Decoders and IP Cameras except outdoor PTZ shall provide the
ability to be powered by power over Ethernet (PoE) 802.3af option.
a) PoE shall be attached to a Uninterruptible Power Supply (UPS) and shall be sized to maintain
8.The NVMS shall be able to support all cameras at the up to 25 frames per second and 4CIF resolution.
9.The NVMS shall allow for 2-way audio communication using microphone/call station connected the
network edge audio interface without any need of additional software licenses. This facility can be
used as parallel (Redundant) audio announcement and recording system apart from regular PA
system. It can be used for car announcement system, field audio recording for security reasons.
Emergency call back to security control room, Personnel paging etc. whenever required.
a The NVMS shall provide the ability to communicate back through a speaker connected to an audio
enabled IP camera and provide an IP based audio announcement and recording.
b. It should be possible to record and playback individual audio channel in sink with same or any other
10. The NVMS Audio function shall be available as independent sources and / or synchronized with
video. UPS with 2-4 hour backup at all locations of cameras.
a. The NVMS shall allow the use of audio inputs for Audio recording of telephone lines, microphones,
radio systems or any other analog audio interface.
b. The NVMS shall allow for audio search by date, time, text tag (bookmark) and alarm event with or
without association to video.
Video search also with date & time.
11. The NVMS should support below video analytics future.
The NVMS shall provide the ability for real time video calibration “stitching” tools providing panoramic video view of areas that are covered by multiple cameras as a single image. The video stitching software shall provide the ability to “stitch” up to eight (8) cameras in any direction, horizontal, vertical and overlay to provide a single view of the selected cameras. It should be possible to use more analytics features in future if required.
12. The NVMS shall be based on high quality Dual MPEG-4 IP cameras.
a) Jpeg, MJPEG, Wavelet, or any other imaged based video compression will not be considered as
approved equal due to the high network bandwidth associated with these types of digital video
13. Each Camera shall provide dual video streaming technology providing independent settings per
a) A viewing stream of up to 25 fps and 4CIF video resolution and a recording stream of upto 25fps
and 4CIF video resolution.
b) The NVMS shall allow the user to view live video at High resolution 4CIF while recording at a
lower CIF or 2CIF for more efficient video storage.
(1) The system shall be flexible and allow bandwidth selection between 64kb to 4Mb per steam. c) Total bandwidth for dual stream MPEG4 based Encoders and cameras both stream shall not exceed
d) When both the viewing stream and the recording stream are set at the same FPS and resolution the
camera/Encoder shall send on the network a single multicast stream this shall help reduce network
14.NVMS shall have a capacity to switch and control all the current cameras. It should be expandable to unlimited cameras in future.
15.The system shall allow the recording, live monitoring, playback of archived video audio, and data
16.The NVMS shall provide file export tool for export the native video format with all video protections. (e.g. watermark, encryption) and the ability to play this video on a standard computer
a) the native file format video player shall show the status of the video authentication as available with the
original file format.
17. The IP Based NVMS shall provide file export tool for export of single frames of video in J-PEG and BMP file formats and for export of motion video files in AVI file format for transport and playback on computers utilizing a Windows environment.
18.The Vendor shall provide the required computers for the NVMS client and servers, these computers
shall be of the most current state of the art technology available at the time of installation and as minimum shall be better than the minimum requirements specified by NVMS system manufacturer as well as tender specifications.
NVMS SERVER SOFTWARE
1.The NVMS software shall consist of an MS-SQL 2005 or better based Main and failover Directory
Database Server, Archive Server for audio and video, Digital Virtual Matrix, Incident Reports,
Alarm Management, Network Management System and Watchdog modules. All the related
software licenses should be the part of the offered system.
2.The NVMS Server shall maintain a catalog of settings for all the client, servers, encoders, decoders
and IP cameras in the system.