BOURNEMOUTH SUPPORTING PEOPLE COMMISSIONING BODY (CB)
Meeting No.45 thMonday 10 August 2009
Room: Town Hall Room 50
Eileen Dunnachie (ED): Service Director of Adult & Community Support. Accountable
Officer for Supporting People
Chris Lewis (CL) – Supporting People Project Manager Andy Hutchinson (AH): Director of Business Development – Dorset Probation
Barry Webb (BW): Deputy Director of Joint Commissioning and Partnerships – Bournemouth and
Judith Geddes (JG): Executive Director of Adult & Community Services (Chair)
Cllr Douglas Spencer: Cabinet Member for Social Housing and Support
Candida Basilio (CMB): Supporting People Administrator
Bob Hucklesby (BH): Senior Accountant
Lorraine Mealings (LM): Strategic Housing Services Manager
JG opened the meeting with introductions to Councillor Douglas Spencer, who has
joined the CB as Portfolio Holder for Bournemouth Supporting People (SP). Those
present briefly introduced themselves.
ED is Accountable Officer, CL is SP Project Manager and reports to the CB, and the
three voting members of the CB are JG, BW & AH.
Minutes of last meeting and matters arising
Appendix 1 Judith Geddes
ED added that under agenda item 5 (Draft eligibility criteria), there was a misleading
sentence. CMB to change the sentence to “Nightshelter will fund night time security
through housing benefits; Sunrise will be using their existing higher rents”.
Under agenda item 7, CL understood that the Project Officer for Campus Reprovision
Governance and compliance CB Work Plan
Appendix 2 Chris Lewis
CL presented the updated plan, covering the main issues for this year. The work plan
follows on from the Business Unit plan and the SP plan. CL asked the CB for their
comments, and amendments will be made as necessary.
CB1: Terms of Reference and Memorandum of Agreement for the Joint Commissioning Group to be discussed in today’s agenda.
CB2: Make ?600,000 savings – on the basis that the under spend will rollover. These
savings are part of a phased approach to making savings and on target.
CB3: CL has discussed the carry forward of under spend with the Group Accountant responsible for the ABG. On advice from CLG the 2009/10 SP funding, including under spend, is subject to the financial arrangements in place for grant paid under Section 31 of the Local Government Act 2003 and can be carried forward. The intention is to use up the under spend accumulated prior to 2009, to safeguard it for subsequent years.
We are working on the basis that by 2012/13 the budget will be reduced by 5% year on year to between ?8 and 9m.
AH asked what the timescales are to hear about the Council’s budget. CL & ED confirmed that it would be during early 2010.
CB4: Annual Plans - This is amber. We are clear on this year, but we need to firm up on the future, 2011 onwards. We may not have the facts for this ahead of the March 2010 deadline.
CB5: Contract monitoring is ongoing and based on a risk matrix.
CB6: Reviewing of eligibility criteria has essentially been finished, but some areas need finalising.
CB7: Value for Money criteria – has been refreshed and applied to contracts.
CB8: Amber: Procurement Strategy – to tie in with Council estate and supported
accommodation owned by the Council and let on long leases. Work to be undertaken with Housing.
CB11: Review risk register and contingency plan. BW asked if Safeguarding issues go via JG and the Board. JG confirmed that yes they would. CL added that SP refers cases to Community Care for investigation.
Paper of the future Joint Commissioning Group (JCG)
Appendix 3 Eileen Dunnachie
ED has discussed with individual Commissioners and the Chair of the Poole CB. This proposal mirrors Poole’s structure, with a meeting in two parts – the first half will be
an open meeting for Commissioners, Providers & Stakeholders, and the second half will be a closed meeting for Commissioners.
BW commented that the Poole structure works but the role of the CB is not fully developed in terms of strategic direction. There is significant development in regular attendance from Young People services.
AH agreed to the proposal. Poole has interest groups to feed in to the JCG. CL said
that Bournemouth has always had this too, but it has been difficult to drive groups
AH mentioned that Dorset SP has a formal arrangement for subgroups. ED added that
the sheer size is an issue, we have limited capacity. CL pointed out that Dorset has a
dedicated Strategy Team. BW said that Dorset’s overall profile affects the structure –
East and West Dorset are very different. Bournemouth has one profile.
Other suggestions included:
? BW: Possibility of focusing on a specific client groups at each meeting.
? JG: Having static voting members but there could be issues over the availability
? ED raised the role of the Provider’s Forum and Housing Forum and the need to
elect representatives to the JCG. CL added that these fora would provide a
platform for SP issues.
All the Commissioners agreed to the proposal in principle.
It was agreed that the meeting should be longer (2pm – 5pm) but this would be
worthwhile and save time in comparison to two separate meetings. BW added that we
need a clear statement on what is expected from Provider attendance – feedback from
and to the body of Providers, intelligence etc. CL and BW added that it would be
difficult to get Service User representatives for all client groups.
CMB to organise a longer meeting to accommodate the new format, as of the meeting thon 9 November 2009. CCTV room to be the likely option at late notice, but in the
future, HMS Phoebe or Royal Hants would be the preferred venue. The BLC and NHS
Offices at Discovery Court were also suggested.
thAction: JG & ED to meet prior to and work on the format for 9 November meeting.
Contracts and Reviews
Appendix 4 – Chris Lewis
A report was presented on the Refreshed QAF pilot review carried out with Alabaré.
The pilot worked very well, the main issue being the time needed to interview service
users and staff. CL clarified to BW that under the “future” section, Alabaré will be
revisited to review the work done on the action plan formed after the review. Alabare
achieved a level B under the revised scoring matrix.
CL added that it was useful to conduct the pilot with a new Provider, it has been very
helpful. ED asked whether there is duplication between Poole and Bournemouth
services, and QAF information could be shared. CL replied that there is limited
duplication because the services provided are different, but CL to investigate further.
Rationale for savings
Appendix 5 – Chris Lewis
ED thought it would be useful to combine information onto a paper on the division of savings across all client groups.
Reduction in the grant means that Bournemouth SP will need to find ?600,000 savings year on year (more than 5%) assuming that the under spend continues to be available. By phasing in reductions the intention is to achieve a balanced budget in 2012/13.
Based on the distribution formula, the three main areas for savings are Mental Health (largest client group), Homelessness/rough sleeping and substance misuse (important in Bournemouth due to issues around treatment and local connection).
The stopping of funding for services was discussed. CL stressed that this doesn’t mean the service closes – the service may find alternative funding and clients from
elsewhere. ED said that reasons for ceasing funding need to be made very clear and based on strategic relevance or service quality.
BW raised an issue with local connection rules. AH added that Dorset Criminal Justice Board plan states that it will support people from outside the area. This conflicts with the application of a local connection to access services. This will require further consideration, but Supporting People is a local service and in principle the Council considers that the application of a local connection is necessary as people are attracted by the services provided in Bournemouth and create budget pressures for other service areas. BW added that a statement is needed to the Board. Is there an expectation from the Board? AH replied that there was no expectation.
JG had recently seen an interesting report from Neighbourhood Management – Cat
McMillan. Housing draws people into the area, rather than the addiction services. A lot of people from addiction services move onto other Authorities. CL commented that DAAT say 1/3 of people stay in Bournemouth after treatment. JG responded that the report challenged this view in Boscombe. The balance of people moving in and out resulted in the net immigration of 7 people.
S117: CL said that this is only going to be for clients new to SP services.
Regarding the continued use of under spend JG requested a contingency plan if due to financial pressures the under spend is not available for the SP programme. CL responded that the knock on effect of reducing capacity due to loss of under spend will be a greater cost to the Council e.g. bed and breakfasts for Housing to fund and lack of supported housing for people in treatment and reduction in treatment funding for the DAAT.
JG said that the treatment of under spend will be agreed corporately. BW added that he felt the paper pulled together recent discussions very well, but further work is required to cover further losses to the programme following a change in Council priorities. JG added that due to current public debt there is no way of knowing what
future cuts may occur. CL said that the indicative budget for Supporting People is
known for 2010/11 but not beyond.
CL asked what is required for Plan B (contingency plan). ED thought that several
scenarios are needed – recession, impact of lifting the ring fence, element of the
unknown based on loss of under spend and additional 10% and 20% reduction.
CL pointed out that SP need to give Providers at least 6 months notice of termination
of contract and the third sector want 3 year contracts as stated in “the compact”. AH
said that it would be helpful to have an early indication of the Corporate view on the
SP under spend.
BW said there is financial pressure on PCT as well. Plan B needs to consider the
pressure on Stakeholders as well. BW asked about joint contracting with Poole. CL
responded that there are already joint services but there have been resource
implications for Bournemouth.
Action: CL to consider priorities for further savings in the event of the loss of under
spend and additional 10% and 20% cuts
Langdon House Gateway and integrated floating support.
Appendix 6: Andy Hutchinson.
AH provided a paper. Below is the proposal summary.
i. purchase of 4 high support beds from Langdon House (?50k) ii. savings from low support beds not strategically relevant and non renewal of
contract, other savings an estimate from known SP team activity to bring down
costs within contract (total ?35k)
iii. savings from SP renegotiation of specialist floating support (?9k). N.B. Dorset
Probation do not use this service and consider it surplus to the sector.
i. savings from reduced high support need (remove need for Langdon beds by
greater throughput) (?50k)
ii. savings in 10/11 consolidated (?44k)
iii. savings from floating support (?20K)
2. Integration of Offender Floating Support and Gateway
i. savings from interim running of integrated service by Dorset Probation (?9k –
shared with Poole SP estimate ?5k for Bournemouth)
i. integrated service to be tendered – potential further savings from clearer
evidence of need gathered in 10/11. Savings from 10/11 consolidated.
3. Net Financial effects for Bournemouth SP
10/11 Extra cost of ?1k
11/12 Further reduction by ?70k plus any further savings from integrated
Gateway/Floating Support. Consolidated savings of ?49k from those identified
CL: agreed low support beds not required and would form part of the SP savings.
BW asked why the reconfiguration of the Offenders sector is to begin in 2010/11. AH
replied that the floating support option targets service users – more focused and
strategically relevant. We may finish earlier than 10/11, but the time is needed to get
the new configuration working.
AH provided a net financial summary.
All floating support will be reviewed. Contracts end 31 March 2011 and the
specification of service to be tendered will be decided by 31 March 2010, expertise
may be maintained by promoting consortium bids.
AH left the room whilst the CB made a decision.
BW reported the decision of the CB as follows:
1. Bournemouth to contribute ?43k for 4 units at Langdon House for
2. in 2010/11 Dorset Probation needs to deliver floating support savings
3. in 2011/12 offender floating support will be provided following a tender
of all floating support services
Drug and alcohol services in Boscombe
A list of SP D&A services was provided with their address and which ward they fall into.
SP has adopted a policy of not funding new accommodation based services in the
Neighbourhood Management area.
BW to share information with the DAAT.
The contract for a stage 2 and 3 service will terminate in May 2010 at the end of the
Finance and performance
Appendix 8: Bob Hucklesby
There are some gaps in the information currently available due to staffing shortage.
New Finance Officer now in place.
For the November meeting, there will be an updated budget summary. SP is on course
to achieve ?600K savings this financial year.
Performance Information annual report 2008-09.
Appendix 10: Chris Lewis
The National Indicators reported on are part of LAA2.
NI142 (maintaining independent living) if floating support identifies the need for
someone to go into care, whilst a benefit to the client, it adversely affects the outturn.
This is significant when required to make fractional improvements
NI142 (planned moves) achieved well above target but adversely affected by evictions
form the Night shelter improvements being considered with the provider
Housing units: Bournemouth has a high proportion of services relative to budget and
population compared to sister authorities.
JG thanked CL for the interesting information.
Future agenda items
BW: for future meetings – an update on the refreshed QAF and background on Levels
achieved including early warning of services where the recommendation is to not
renew the contract because below QAF standard. Reports to be sent electronically.
th November 2009, CCTV room, 2pm. Date of next meeting: 9
ABG Area Based Grant
CB Commissioning Body
D&A Drugs and Alcohol
DCLG Communities and Local Government CSG Core Strategy Group
ICN International Care Network JSNA Joint Strategic Needs Assessment LSP Local Strategic Partnership MHAP Mental Health Allocation Panel BCHA Bournemouth Churches Housing Association
SP Supporting People
YPAP Young Person’s Allocation Panel SUIO Service User Involvement Officer SWAG South West Accommodation Gateway VFM Value For Money