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Annex D

    3350-1/Op PODIUM (G1 Coord)

    9 February 2009

OP PODIUM

    PERSONNEL ADMINISTRATION ORDER

References: A. Canada Com 3150-5(J5) Personal Administration Op PODIUM dated 11 Aug 08

    B. CCDDO 1 Feb 06

    C. CMP Instruction 20/04

    D. CF Leave Manual 15 Dec 08

    E. LFWAD G1-1-003 - Casualty Reporting

    F. G. CANFORGEN 069/98 - Employment of Personnel Under 18 Years of Age

    H. CFMO 27-3

    I. CFDO 23-4

    J. CFDO 22-15

    K. DAOD 5044-1

    L. DAOD 5044-3

    M. DAOD 5018-0

    N. DAOD 5003-1

    O. LFC Force Generation Order TBI P. JTFG Pers Adm O TBI

    1. SITUATION. LFWA has been tasked to force generate the bulk of the Land Component for Op PODIUM IAW the Army Managed Readiness Plan (MRP). The Land Component of Op

    Podium will consist of a LCC HQ based on 1 CMBG HQ, two TF’s based on the LdSH(RC) and

    2 PPCLI, two FLG’s based on 1 ASG units and a tactical reserve company provided by LFWA.

    In order to meet the full personnel requirements for Op PODIUM, LFWA will require

    augmentation from the Regular and Reserve Force. It is expected that the CLS will authorized

    20%-25% Reserve Force augmentation similar to international operations. Comd LFWA has

    tasked 38/39/41 CBG for Reserve Force augmentation to Op PODIUM. Detailed coordination of

    screening of all units and augmentees will be crucial to the mounting of Op Podium.

    2. MISSION. LFWA will generate Op PODIUM to a high readiness posture NLT 15 Dec 09

    3. EXECUTION

    a. Concept of Administration

    (1) Commander’s Intent. I intend to conduct a timely and effective screening

    of all personnel designated for Op PODIUM. I will achieve this by

    centralizing the administration of augmentees, in particular Reserve Force

    augmentation, through the 1 CMBG HQ Orderly Room and in the case of D-1/15

2 PPCLI the CFB Shilo Base Orderly Room. There will not be an Ops

    URS stood up to support Op PODIUM.

    (2) Scheme of Manoeuvre. All soldiers designated for Op PODIUM will

    conduct both individual and collective screening. 1 CMBG will conduct

    their normal ARVs to ensure personnel readiness is up to date. Reserve

    Force augmentation will conduct initial screenings at home unit/formation

    locations. Each CBG and Comm Grp will provide over watch on initial

    screenings for Reserve Force augmentation. In order to provide clear lines

    of responsibility, the administration for Op Podium mounting will be

    conducted in 3 Phases as follows:

    (a) Phase 1 - Initial Unit/Formation Screening. From May 2009

    through August 2009, Op PODIUM designated units and

    individual augmentees will conduct unit/formation screenings

    using the existing PRV check list. All units/formations are to

    ensure their soldiers complete all screening less unidentified

    mission specific items;

    (b) Phase 2 - TF Stand-up Administration (1 September 2009). Upon

    stand-up of Op PODIUM, all individual augmentees will fall under

    the 1 CMBG OR for the conduct of the Op PODIUM DAG and

    subsequent screening required for Op PODIUM. This includes,

    but is not limited to, the oversight of all claims, Reserve terms of

    service (TOS) pay issues, and personnel files. Designated Op

    PODIUM Regular Force units (i.e., 2 PPCLI) will be responsible

    for the full administration of their soldiers less augmentees. Op

    PODIUM units will conduct routine administration for augmentees

    such as leave requests and discipline; and

    (c) Phase 3 - Deployed Operations Administration . Once deployed

    into theatre the LCC HQ will be responsible for the deployment

    administration of all Op PODIUM deployed members until return

    to the parent base or unit in the case of Res F augmentees.

    Administrative requirements beyond the capability of the LCC HQ

    to manage will be forwarded to the Joint Task Force Support

    Element (JTFSE) for resolution.

    b. Coordinating Instructions

    (1) Personnel

    (a) Operational Personnel Management

    i. Manning. 1 CMBG is the principal manning agency for all

    attached postings to tactical level components. As such,

    they are responsible for:

    D-2/15

    (1) TF Vancouver;

    (2) TF Whistler; and

    (3) JTFG Reserve Company. ii. 1 CMBG will initially source key positions including the

    LCC HQ and TF’s. 1 ASG will source those support

    elements not integral to the deployed units; and

    iii. Shortfalls. 1 CMBG/1 ASG/ 38/39/41 CBG will identify

    manning shortfalls to G3 LFWA HQ. Shortfalls that

    cannot be manned by LFWA will be addressed to DLFR by

    G3 LFWA HQ;

    (b). Augmentation Plan i. Primary Reserve. The Primary Reserve Force will provide

    augmentation as tasked through CFTPO. Each CBG is the

    lead agency for their Reserve Force augmentation. Reserve

    Force augmentees will report NLT 1 Sep 09, to the 1

    CMBG OR for those augmentees reporting to Edmonton or

    the CFB/ASU Shilo MBOR for individual augmentees

    assigned to 2 PPCLI;

    ii. Regular Force. Individual Regular Force augmentees will

    be tasked through CFTPO. All individual augmentees

    external to 1 CMBG are to arrive at the staging bases no

    later than 1 Sep 09; and

    iii. All augmentees will be on TD from their home units for the

    period of high-readiness training phase 1 Sep 09 18 Dec

    09. These claims will cover the travel to and from the

    mounting base (CFB/ASU Edmonton/Shilo) and will be

    settled by the home units during the embarkation leave

    period. A second TD claim will be raised to cover the

    period from end of Christmas/New Years leave until

    embarkation at the APOE. Augmentees will be attach

    posted to the LCC/1 CMBG for the duration of the

    deployment up to and including return to their parent unit.

    (c). Screening and Selection. The CF PRV Checklist contained in the

    PRV Module of the HRMS replaces Annex A to CFAO 20-50 and

    shall be used in screening personnel for deployment on Op

    PODIUM

    D-3/15

    (d) Exclusions and Limitations. All CF members deploying on this

    operation must be 18 years of age or older at the commencement of

    Phase 3.

    (2) Screening

    (a) Primary Screening Requirements. Annual unit level screening

    will be considered sufficient for Op PODIUM as it is a domestic

    operation. Screening forms must be completed and signed off by

    the member’s Commanding Officer prior to their arrival in

    Edmonton or Shilo. Failure to do so WILL result in RTU at home unit expense. The following must be confirmed (but not limited to) during the screening process:

    i. Medical Screening/Immunizations. No theatre specific

    immunizations are required for this operation;

    ii. Eye Glasses. IAW CFMO 6-51 and NDHQ DNBCD 03

    051733Z APR 04, individuals requiring corrective lenses are to

    have in their possession, two pairs of regular prescription

    glasses and Friction Fit Device (corrective vision wire frames

    for C4 mask, if issued);

    iii. Personal Medications. Personnel are required to bring with

    them sufficient quantity of their routine medications for the full

    duration of their tour. Reserve personnel are to bring enough

    medications to cover a minimum of two weeks during the

    initial training period beginning 01 Sep 09. After that time

    medications are covered under their Cl C TOS;

    iv. Dental. Emergency dental coverage will be provided locally.

    All pers are to have routine dental work completed prior to

    deployment. Complete dental fitness as per a foreign

    deployment is not required.

    v. Social Services. Minimal services will be available on the

    deployment. All outstanding issues are to be resolved prior to

    deployment.

    vi. CFTPO Position Number. Personnel are to be screened to

    ensure they meet all the position requirements IAW the

    CFTPO position they are assigned to. A printed copy of the

    CFTPO position is to be included in the DAG file;

    vii. CF Fitness Test/LFC BFT. All personnel assigned to Op

    Podium must have completed the prerequisite fitness test in the

    D-4/15

    past 12 months. For the Land Component this is the LFC BFT

    (13 KM March);

    viii. Security Clearance. All members must be cleared to the

    minimum level for their position as detailed in the CFTPO.

    When required by CFTPO position level 3 and special access

    clearance must be staffed.

    ix. Commanding Officer Approval. All losing unit Reserve Force

    Commanding Officers must sign off the members screening

    form (CO's Approval Form, Appendix 1) confirming the above

    mentioned screening is complete prior to reporting for the

    stand up of Op PODIUM;

     (b) Additional Screening. In addition to the Primary Screening Requirement, the following items should be completed or in

    progress prior to the stand up of Op PODIUM:

    i. Completion of Supplementary Death Benefit (SDB). As

    per reference C, Class C reservists on national operations

    are eligible for SDB in the event of their death. All

    deploying members are to ensure that lists of recipients for

    SDB are accurate and current. Reservists assigned to this

    operation are under the command and control of the LCC

    and are to be assigned to a position on, or supernumerary to,

    that formation’s establishment. This command and control

    relationship is effective immediately upon the

    commencement of their participation in the operation. It

    will remain in effect until the official termination of their

    participation in the operation:

    ii. Power of Attorney. Officers and soldiers are to review

    their personal circumstances and determine if there is a

    need to appoint a power of attorney for the purpose of

    taking care of personal financial or legal affairs during a

    posting or attached posting to an operational area. Banks

    and other institutions may require their own particular form

    of power of attorney and individuals are advised to check

    with their local branches where they conduct their personal

    financial transactions. Any cost incurred is the

    responsibility of the member. Additional thought should

    be given reference power of attorney for continuing

    care. Each province has their own document;

    iii. Wills. Officers and NCMs should review their wills (CF or

    civilian) to ensure that they still meet the member’s

    requirements and personal circumstances. CF wills are

    D-5/15

    legal wills and do enable the distribution of a deceased

    member’s estate to one or two beneficiaries upon his or her

    death. The CF will does not provide, however, the ability

    to do certain key estate planning. Examples include

    naming alternate executors, providing sophisticated estate

    distribution, providing trusts for dependants or

    beneficiaries under the age of majority (i.e. childr