Minute of the 19th AFACT-TWG Meeting

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Minute of the 19th AFACT-TWG Meeting

    thMinute of the 19 AFACT-TWG Meeting

     stDate : October 1, 2001

    Place : Jakarta International Convention Center, Indonesia

    Chairman : David A. Lasse ( Indonesia ) Secretary : Hendro Kuntohadi (Indonesia) Participants :

    Name Country Organization E - mail Juel der Li Chinese Ministry of

     Taipei Transportation Hsu-Chu Chen Chinese Institute of Taipei Information Industry s-Shumpei Nakagaki Japan NEC Corporation Noraidah Bt. Mohd Malaysia Klang Port Authority Said G.P. Weerasinghe Sri Lanka Sri Lanka Ports

     Authority Masoud Sharifi Iran Ports & Shipping masoud_sharifi@IR- Organization

     Siavosh Parsian Iran Ports & Shipping Organization

     Mohammad Iran Ministry of Roads mirzaeeyahoo@dood122 Ibrahim Mirzaee Transportation Dalasse@edi-David A. Lasse Indonesia EDI INDONESIA Hendro Kuntohadi Indonesia EDI INDONESIA Y a n Budi Indonesia EDI INDONESIA yan

    Cahyono Indonesia Ministry of Partawijaya Communication Faisol Indonesia PT. Terminal

    id Petikemas Surabaya


    Tel (62.21)3507002 Bambang W Indonesia Directorate General

     of Sea

     Communication Taryono R Indonesia Indonesia Port

     Corporation III


1. Opening

    Mr. David A. Lasse, the Chairman of AFACT-TWG, gave a brief opening to

    this meeting and welcomed all delegates for their participation.

2. Introduction of Participants

    By the suggestion of the Chairman, each participant gave a brief self

    introduction to all others.

3. Adoption of Provisional Agenda

    Chairman introduced the provisional agenda to the participants and ask for

    comments. Delegates of participating countries/economy adopted the

    provisional agenda as actual agenda.

4. Progress Report of Participating Countries

    1) Indonesia

     Awareness :

     Indonesia is currently attempting to make the people be aware of e-

    commerce by arranging various Seminars and Training in conjunction of

    Electronic Commerce dissemination.

     Legal :

     In Indonesia, draft of cyber laws have been prepared and have been

    disseminated. It is currently verifying by Indonesian Telematics

    Coordinating Team.

     Conventional Port EDI :

     EDI implementation in conventional terminal for general cargo in Tanjung

    Priok is being prepared to eliminate the regulatory requirements for paper


     e-Commerce in Port Corporation III, Surabaya Container Terminal :

     In Surabaya Container Terminal, Electronic Data Interchange has been

    programmed for implementation gradually. As of 1999 EDI system was a

    mandatory on Bay Plan (BAPLIE) document, and in year 2001 another

    two documents (COARRI and CODECO) were on effort to be


    2) I.R. I r a n

    In the Islamic Republic of IRAN, the Ports & Shipping Organization (PSO)

    is the focal point of maritime sector. PSO is affiliated to the Ministry of

    Roads and Transportation and is vested with jurisdiction in the coasts and

    ports of the country.


    PSO has signed an agreement with UNDP to implement ”Port Tracker” in Bandar Abbas. Port Tracker is one of the UNCTAD’s 3 moduls system, which is called the Advance Cargo Information System or in short ACIS. Port Tracker consists of several moduls such as Harbor Master, Berth Planning, Port Billing System, EDI, General Cargo and gate pass. The system will be functional in mid 2002 and at that time port user has an advanced way to track his cargo.

    Also based on recommendations of ESCAP, PSO web site has been developed for head quarter and all major ports. The site address is

    3) J a p a n

    The “Port & Harbor EDI System (PORT EDI in short)” has been in

    service since 12th October 1999. Since the launch on 12th Oct. 1999, the numbers of participants in the Port EDI System is increasing. As of end of July 2001, 28 Port Authorities, 25 Harbor Masters and 298 shipping lines or their agents are member. Shipping lines/agents have two options to transmit data required electronically, by UN/EDIFACT messages or through the web-screen (Web-EDI).

    Adding these two messages, an application of “dangerous (hazardous) goods handling operations (IFTDGN)” has been implemented in Port of Yokohama Harbor in October 2000, thence expand to another major ports within this year. In order to implement IFTDGN, we cooperated with PROTECT Group (a users group to develop a harmonized user guidelines in Europe, and their latest version of user guidelines was endorsed as an international standard by IMO) to develop the harmonized message implementation guideline (MIG).

    4) Malaysia

    Port Klang Community Systems (PKCS) is an EDI community based system, established in Port Klang in 1993. This community involves the participation of several parties, which includes Customs, Port Authority, other government agencies, forwarding agents, banks and port operators. The current number of PKCS users for 2001 is 923. Electronic forms submission is now 100%

    National Port Exchange (NPE) is an infrastructure incorporating various solutions that complete the business value chain in transport and logistics environment. For the first time, a port user will have access to a combination of information, interaction and e-commerce transaction capabilities through a single connection via Dagang Net’s Internet connectivity.

    e-Declare is a web-based application developed by Dagang Net Technologies Sdn Bhd (DNT) to facilitate preparation and submission of trade declarations via the Internet.


5) Sri Lanka

    The Sri Lanka Ports Authority was electronically communicating with the

    shipping agents / since the late 1980’s using an in house developed

    system called “Marinet” standing for Maritime Information Network.

    Through this system Bay plan transfers, container tracking movement

    inquiries, vessel scheduling inquiries and Restow container inquiries were

    handled effectively.

    The following UN-EDIFACT message standards have now been

    implemented in the program to improve electronic communications to

    international standards, BAPLIE, CODECO, COARRI and COPRAR. The

    messages MOVINS and CALLINF are being established.

    Information relating to vessels, agents, services and Berth Allocation are

    available on a web portal which is being developed and enhanced to meet

    e-business requirements.

6) Chinese Taipei

    a) The web-base dangerous good notification system is promoted for

    more users.

    b) Container status report system is in test run, this system will

    promote national wide in the next year.

    c) In order to join WTO, a new port service billing system in been


    d) Trade Van is developing a new container trace/monitoring system

    to replace the existing old one. This will be online before the end of

    this October.

    e) About the web-based dangerous good, system provide a web page

    for shipping company to report the imported dangerous good data.

    This suitable for small business which doesn’t have fixed line

    internet connection. For the massive data reporting, port

    administrator can get dangerous goods data from the manifest. But

    the transfer of manifest data from shipping company to port

    administrator are still not available. So the current system will still

    be used and the future solution will be taken into consideration.

    5. Discussion

    Mr Nakagaki commented on web based communications for dangerous cargo which is already implemented in Chinese Taipei.

    Mr Muhammad Faisol from Surabaya Container Terminal explained the difficulties faced by small enterprises in implementing UN/EDIFACT message standard.

    Chairman asked the participants to exchange their experiences regarding the process of convincing most business players in accepting electronic methods and systems for messaging.


    Mr. Sharifi from Iran informed that starting implementation of Electronic Data

    Interchange is quite difficult and expensive according to their experiences, so

    government can help to small enterprises.

6. Report on SMDG meeting

    Mr Shumpei Nakagaki informed to all delegates that informations regarding

    SMDG can be accessed on Website

7. Election of the next Chairperson

    The participants agreed that the next hosting member country (Malaysia) will

    be the next Chairperson for the Transport Working Group. However this

    issue will be confirmed later by the next hosting member country.

8. Meeting was adjourned at 15.05


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