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Screen Shots - Elocas.doc

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Screen Shots - Elocas.doc

    Elocas Technical Documentation Screen Shots and

    Descriptions

    1. Logon Screen

    Description:

    Used to log into the web interface. All users will log in through this page

    and will be sent to their specific web application site, containing their own data

    and application forms.

    Usage:

    - User supplies their assigned user id and password pair and clicks on the

    “Submit” button to enter the site.

    Detail:

    - Database is queried to determine if the supplied user password and id exist in

    the system.

    - If ID and password do not exist an error page is displayed allowing the user to

    try again.

    - If the ID and password does exist the information for that user such as

    company and their security roles are determined and the user is directed to

    their own “Main Information Page”.

    2. Main/HOME Page

     Description:

     Also referred to as the “Company Home Page” or the “Information At A Glance

    Page”. This page is considered the starting point of the clients web application site. It

    contains general information providing as much critical information at a glance, as

    possible. Information includes a listing of all of the locations of all configured trucks,

    including their departure point and destination points. You can drill down to get

    information pertaining to a specific trip on this list by clicking on either the drivers name,

    or the trip control number associated with the trip you want to query. This page also

    contains some information in the top banner that displays the status of the message queue

    to indicate how many messages are in the queue and how many are new unread messages.

     When this page loads the system automatically checks the database to see if any

    drivers have not checked in within a preset period of time (24 hours in our demo but this

    can be set by the client). The system has the ability to send an automated text message to

    all drives that have not checked in over the set period. If you have drivers in this status

    then the system will prompt you and ask if you would like to send a message to all those

    drivers requesting that they check in immediately. e f a b c d g

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     Usage:

    - Information at a glance. Used to monitor all active trucks and message queue.

    - Page is automatically refreshed every 30 seconds to keep the information

    current as possible without the need to physically refresh the page. This

    interval can be set/changed by the client using the application.

    - Considered the “Home Page”, in that it is the starting point that contains all

    the buttons to the rest of the application. Each button on this page takes the

    user to a different component of the application where there may or may not

    be sub functions based on the selected function.

    Detail:

     Item Description Details

     __________________________________________________________________

     a Active Trucks Indicates the number of trucks that are currently on a

     trip and should also equal the total number of records

     being displayed on the current page.

     b Inactive Trucks Indicates the difference between the total number of

    trucks that have been configured with communications devices

    and have the capability of being tracked (Total Trucks), and

    the number of trucks currently on trips (Active Trucks).

     c Total Trucks Indicates the total number of trucks that have been

    configured with communications devices and have the

    capability of being tracked by the system.

     d MailBox Clicking on this icon will redirect you to the inbox of

    the messaging queue. This is the area for viewing new and

    saved incoming messages.

     e Message Queue Indicators Two lights that indicate the status of the messaging

    queue. The top button, labeled “New”, will blink green if

    there are any unread messages in the queue and will be clear if

    there are no unread messages. The bottom light, labeled

    “Active”, will blink yellow if there are any messages in the

    queue, and will be clear if there are no messages in the

    message queue. Any undeleted messages in the queue, read or

    unread, are considered “Active” messages.

     f Usage Number displayed as a percentage that indicates if

    the business has enough of its trucks on the road to be making

    money or not. Simple calculation based on particular business

    statistics that indicate what the breakeven point might be for

    the company. It is the total number of active trucks divided by

    the total number of trucks. If the company determines that it

    requires having 65% of there fleet on the road to be profitable

    and this number below this number then the percentage

    number will be displayed in red. If the Usage number is larger

    than the pre-determined break even point the percentage

    number will be displayed in green indicating profitability.

     g Home Link that will take the user back to the Home page

    (this page). This link is available is accessible from any page in the web site as are all parts of the header including items h, I, j, and w.

     i Date/Time The current date and time on the clients machine

    (local time in the time zone of the particular company). Displayed on every page in the site and is updated automatically, on this page only, every 30 seconds (interval of refresh can be changed by user).

     j Bottom Button Clicking on this icon will take you to the bottom of the page, or the last trip on the page. At the bottom of the page is a “Top” button that will return you to the top of the page or the first record.

     k Section Indicator Indicates either the page or the main section of the application that you are currently viewing, in this case the main or HOME page.

    l Navigational Buttons These are the functions that you can navigate to from this page. In this case we are on the Home page so all buttons on this page are considered main functions and may contain sub function navigational buttons on subsequent pages. This section will change depending upon which forms you are currently on.

    o Trip Management: forms that allow user to configure

    new trips, complete existing trips, and append legs to

    current trips, and to complete trips.

    o Employee Management: form for adding, deleting, and

    modifying employee information used by the system

    including office staff and drivers. Used to setup access

    accounts to both the web application and the

    communications devices.

    o Messaging: forms used for viewing and sending and

    removing and printing messages through the message

    queue.

    o Vehicle Management: form for adding, deleting, or

    modifying information pertaining to the trucks themselves.

    This information is used by the system and includes

    trucks serial numbers, make and model, and other such

    information.

    o Custom Reporting: forms that allow the client to run

    reports against the system. Reports are a means of getting

    information based on the data in the database, including

    historical analysis reports and general daily, weekly, and

    monthly reporting.

    o Weather: Display forms that contain weather based

    information for Canada and the US. Information is

    displayed on a temperature map and links to every

    province/state are provided will take the user to a list of

    cities within the selected province/state containing all the

    weather type information that you could possibly want.

    o Administration: forms that allow the administrator of

    the application to change how the application works. The

    Vehicle and Employee Management functions may

    eventually become sub functions of the Administration

    function. Other sub functions would be configuring the

    phones for a particular truck ect.

    m User Name Displays the name of the currently logged on user.

    n Visitor Counter Indicates the number of visitors to the site. (This

    number is for Elocas statistics only and is reset from

    time to time. It will not occur on a client’s site).

    o Trip Number When a trip is setup the system automatically

    generates a unique sequential number that represents

    the trip. All information that is recorded for the trip

    by the driver (location information), or the dispatcher

    (adding a leg to a current trip), will contain this

    number as its key. Clicking on this link will display

    detailed information on the particular trip such as all

    of the locations the driver has checked in, the

    percentage of the trip completed, the total distance of

    the trip, and more.

     p Truck Number Supplied by the dispatcher during the setup of the

    trip. Indicates the physical truck number of the truck

    on the current trip. Clicking on this link will display

    detailed information on the particular trip such as all

    of the locations the driver has checked in, the

    percentage of the trip completed, the total distance of

    the trip, and more.

     q Drivers Name of the driver on the current trip. If the trip has

    two drivers then both will be displayed here.

     r Departure Indicates the point of departure for the current trip.

     s Location Indicates the location of the truck as per the

    last check in.

     t Destination Indicates the destination of the current trip.

    u Top Button Takes user to the top of the current page or the first

    record.

     v Record Display Area Display area for each trip record. Each trip will

    alternate between the two colors, gray and light blue.

    Every “Active” truck will have a row of data here.

     w Company Name Displays the Company Name (if client is using the

    templates supplied by Elocas they are customized to

    the client by having their name appear here).

    3. Detailed Information

    Description:

     Page displays detailed information pertaining to the selected trip. Can be

    accessed by clicking on the truck number or the trip number from the Main or Home page. d a b e f h i g

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    Usage:

    - Display all pertinent information based on the selected trip record number.

Detail:

    Item Description Details

    ________________________________________________________________________

    a Section Indicator Indicates that you are on the “Detailed Information” page.

    b Trip Number Indicates the trip number associated with the detailed

    information being viewed.

    c Starting Location Indicates the starting location of the current trip.

d Destination Indicates the destination of the current trip.

    e MailBox Clicking on this icon will redirect you to the inbox of

    the messaging queue. This is the area for viewing new and

    saved incoming messages.

    f Message Queue Indicators Two lights that indicate the status of the messaging

    queue. The top button, labeled “New”, will blink green if

    there are any unread messages in the queue and will be clear if

    there are no unread messages. The bottom light, labeled

    “Active”, will blink yellow if there are any messages in the

    queue, and will be clear if there are no messages in the

    message queue. Any undeleted messages in the queue, read or

    unread, are considered “Active” messages.

    g Leg Distance The distance from the starting location of the current

    trip to the destination of the current trip. Although there may

    be more than one leg being displayed on this page this number

    only represents the current leg.

    h Traveled The distance that the truck has traveled so far on the

    current leg. Although there may be more than one

    leg being displayed on this page this number only represents

    the current leg.

    i Percent Complete Percentage of the trip completed so far. This number

    is the distance traveled so far divided by the total distance.

    j Navigational Buttons These are the functions that you can navigate to from

    this page. The buttons in this area change depending on the

    form being viewed. The buttons on the Detailed Information

    page are as follows:

    o Trip Management: forms that allow user to configure

    new trips, complete existing trips, and append legs to

    current trips, and to complete trips.

    o Messaging: forms used for viewing and sending and

    removing and printing messages through the message

    queue.

    o Weather: Display forms that contain weather based

    information for Canada and the US. Information is

    displayed on a temperature map and links to every

    province/state are provided will take the user to a list of

    cities within the selected province/state containing all the

    weather type information that you could possibly want.

    o Back: Navigational button that in this case would take

    you back to the Main Page.

    k Header Section This is the header section that is fairly consistent

     throughout the application.

    l Detailed Info Section This is the area of that contains a row for every time

    the driver has performed a check in. The row contains data

    pertinent to the current trip including the time and date and

    location of each check in.

    m Calculations Area More information pertaining to the current trip. This

    area contains information such as the percentage of the trip or

    current leg that is completed. This section is filled by a

    percentage complete progress bar, the client’s name and trailer

    number, if supplied, and the due date of the current leg or trip.

    n Truck Number The company number assigned to the truck that is on

    the current trip.

o Driver/s The name of the driver or drivers assigned to the

    current trip. If there are more than one driver assigned to the

    current trip, both names will appear here.

p Location The specific location including city, province/state,

    and country, supplied during a driver check in.

q Date & Time Entered The date and time that the driver performed the

    specific check in.

r Days The amount of days that the driver has been on the

    current leg or trip.

    s Due Date & Time The date and time that the driver is expected at the

    destination.

    t Percentage Complete Progress bar that indicates the percentage of the trip

    that is completed as of the last driver check in.

    u Client Name The name of the company that you are hauling for, if

    supplied during the trip configuration.

    v Trailer Number The trailer number that the driver is hauling. This

    can be replaced with the client’s trip number. This is the

    clients trip number and not the one that is associated with this

    application.

4. Trip Management / Create A Trip

     Description:

     This form is part of the Trip Management sub group. Trip management

    consists of Creating a Trip, Completing a Trip, and Canceling a Trip. Creating a trip consists of two functions, creating a new trip, and appending a leg to a current trip. Both functions are done however through this form. c b a k d j

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Usage:

     - Used to create/configure a new trip for tracking, and to append a leg to a current trip for contiguous tracking and record keeping across collective legs. To create a new trip simply fill out the form and submit the trip. To append a leg to a current trip fill out the form but supply the same name and truck number of the driver that you wish to append this leg to. The system will pick up the fact that the driver and/or truck is currently on a trip and will give you the choice of either completing the existing trip, or appending this new “leg” to the current trip. A leg is a means of keeping tracking records together for

    one trip. A trip can consist of a single trip or of many legs, which are trips themselves. If you wish to logically group a bunch of trips into one large trip then you would append legs to the current trip. My definition of a trip is usually from there home town to home town, a round trip. A leg is any trip in between this. For example you live in Vancouver BC and are going to Calgary Alb. That is a trip. You continue on from Calgary Alb. onto Toronto Ont. This is then a leg and appended to the trip which now consists of two legs. Upon arriving in Toronto you now have a load going to Winnipeg Sask. This is appended as another leg. You then are sent back to Vancouver, and another leg. When you arrive back in Vancouver the trip is completed and now all of those legs are logically grouped under the same trip number by the system and reporting can be performed on that logically grouped data.

Detail:

    Item Description Details

    ________________________________________________________________________ a Section Indicator Indicates that you are in the Sub Section called Trip

    Management. All buttons inside of this sub function are

    related to Trip Configurations.

b Date The current date and time on the client machine. This is a

    local time to the client. It is used as a timestamp as to when

    the trip being configured was entered.

c Driver One Name The name of the primary driver being assigned to the trip.

    This selection box is populated from the employee’s table in

    the database. By adding employee’s and assigning them the

    role of a driver they will dynamically appear in this list. This

    is a mandatory field, it must be supplied.

d Driver Two Name The name (if any) of the secondary driver assigned to the trip.

    This selection box is populated from the employee’s table in

    the database. By adding employee’s and assigning them the

    role of a driver they will dynamically appear in this list. If

    there is no second driver then the selection should be left at

    NONE. This is not a mandatory field.

e Truck Number This is the company assigned number that is associated with a

    particular truck being sent on the trip. This selection box is

    populated from the vehicle maintenance table in the database.

    Adding a truck through the vehicle maintenance form will

    cause it to dynamically appear in this list.

    NOTE: When configuring a trip you must ensure that the

    driver or truck number are not already configured on a trip or

    you will be prompted to either complete the trip or to append

    to it. If appending once again be careful of these two fields as

    they must match the trip that you are appending to. There is

    validation that will stop an error from occurring however to

    save time always check these two fields to ensure they are

    correct. This is a mandatory field.

f Trip Number This would be the trip number of your client. It could be a

    weigh bill number or any number that the client and you

    would both have in common. This field can be used by the

    client to track there shipments. This is not a mandatory field

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