Arlene de Swardt

By Lillian Freeman,2014-07-09 19:42
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Arlene de Swardt ...

    Caron Smith

    6 Ivory Close Burgundy Estate, Plattekloof, Cape Town

    Email:, Cell: 083 279 7675


I hold a secretarial certificate from Maurice’s Secretarial College and have an average of approximately 15 - 20 years

    working experience, predominantly as a Personal Assistant/secretary. I enjoy “organising people’s lives”, I am well

    versed in MS Office and have excellent communication skills, both verbal and written.

Under challenging circumstances I remain calm and tend to thrive under pressure. I consider my strengths as my

    ability to prioritise, organise and getting things done.

I am a highly motivated person with a friendly disposition. I have the ability to work without supervision and welcome

    the opportunity to introduce myself to you in person.

     Personal Information Date of birth

    Two(19 & 15) Dependants

    Married Marital status

    6512130217084 ID Number

    Code 08 Driver’s license

    Athlone Senior Secondary School Education

    Cape Town Cape Senior Certificate, 1983

    Maurice’s Secretarial College Pitman’s Secretarial Certificate, 1984 Relevant Courses

    Subjects: Accountancy, Business English, Office Practice, Shorthand (70 to 80 wpm),

    Typing, Business Economics, Human Resources, Telex. Work Experience Datnow’s Attorneys 15 January 2010 current (temp assignment)


    Caron Smith CV 7/9/2010

B & B Markets (Pty) Ltd April 2002 - 22 Dec 2009

Office Manger as well as PA to the Managing Director

Office Manager responsibilities:

    - General HR Duties

    - Dealing with all staff issues

    - Managing the market traders accounts and problems - Ensure the smooth running of the office

    - Liaise daily with the Market Managers with issues that traders have. - Managing the other markets under the B & B umbrella and assisting the market


    - Listing entertainment on website, creating street posters and in-house posters

    and flyers pertaining to monthly entertainment and other market news - Employ students to assist at office and work at market on weekends - Generate wage spreadsheets for weekly/casual staff - Update website

    - Listing, wording for radio ads (in conjunction with PR company)

Personal Assistant responsibilities:

    - Assist MD with secretarial and administrative tasks

    - Electronic Diary Management

    - Minutes

    - Organise and co-ordinate meetings

    - Travel & Accommodation Arrangements

    - Take calls and messages for MD

    - Assist with MD’s personal matters

    - Assist MD with new projects

    - General “running around”

    - Shopping for office, company etc

    - Typing (communication with landlords, traders, etc

Reason for leaving: Relocated to Cape Town

    Caron Smith CV 7/9/2010

    DISCOM (Pty) Ltd (Part of the Clicks Group, Johannesburg

     January 2001 to December 2001

Secretary to the HR and Operations Director

    - Planning of meetings and appointments for both managers using electronic


    - Organising their local and international travel arrangements.

    - Sort, read and annotate dialing incoming mail and e-mails.

    - Acting on annotated instructions and processing mail.

    - Receiving incoming calls.

    - Taking messages, dealing with requests to appropriate parties.

    - Sourcing, maintenance and the distribution of office stationary.

    - Event coordination sports days, farewells, prize giving etc.

    - Typing correspondence, reports and presentations.

    - Maintain a high level of confidentiality.

    - Manage their personal business / affairs.

    Reason for leaving: Relocated to Johannesburg

    Caron Smith CV 7/9/2010

     South African Breweries, Ottery, Cape Town Oct 1998 Jan 2001

Receptionist / Telephonist

    - Maintenance of switchboard 16 lines (Siemens)

    - Telesales functions handling customer complaints and queries.

    - Following up with clients

    - Administration typing (correspondence, quarterly reports for depot staff)

Reason for leaving: Career Growth

     Baigrie and Associates, Cape Town June 1998 to Sept 1998Office Assistant

    - Correspondence, Litigation drawing up Deed of Trusts, codicils etc.

    - Preparing statements, securing appointments, reception. Reason for leaving: Offered a permanent position.

Datnows, Cape Town June 1991 - May 1998


    - General Administration

    - Travel and accommodation arrangements

    - Organisation of staff functions

    - Correspondence (Deed of Trusts, Contracts, Wills etc)

    - Filing, bank transfers, petty cash.

    - Switchboard Duties

    - Client liaison scheduling of client appointments. Reason for leaving: Career Growth


Imperial Car Rental, July 1989 - July 1990

    Administrative Assistant

    Zelda Gordon and Associates, November 1988 - June 1989 Conveyancing Secretary

Printech Engineering, May 1988 - October 1988

    Administrative Assistant

Cape City Council, March 1985 - September 1988

    Administrative Assistant

    Caron Smith CV 7/9/2010

    Computers: MS Office: MS Word, MS Excel, MS PowerPoint, MS Access, Corel Draw Suite Skills 9, Word Perfect

    Languages: English, Afrikaans

    Abilities Developed - Leadership skills

    - To get along with people from various socio-economic backgrounds

    - Accurate time management

    - To deliver under pressure

    What I can offer your - Dedication

    organisation - Initiative

    - Hard working and dedicated to work that is allocated to me

    - Ability to adapt to changing environment, both internal and external

    - Well-developed people/communication skills

    - Ability to grasp new concepts and procedures with relative ease

     References Bruce Jones - Managing Director B & B Markets & Adreach Group of Companies

    011 4424488 or 0832272918

    Louis Balkind Entertainment Manager B & B Markets

    011 4424488 or 0824119272

    Caron Smith CV 7/9/2010

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