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The 90-Day Transition Conference

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The 90-Day Transition Conference

    New Mexico Early Childhood

    Transition Inititative

     The 90-Day

    Transition

    Conference

    A Guidance Document

    2005

    Jointly sponsored by

     NM Department of Health-Family Infant Toddler Program

    And

    NM Public Education Department-Special Education Bureau

    This document was produced by the

    Preschool Network at the University of New Mexico

    Center for Development and Disability

Table of Contents

    GUIDANCE DOCUMENT..………………………………………………………………….. 3

     Introduction………………………………………………………………………………….. 3

     The 90-Day Transition Conference………………………………………………………. 4

     Before the 90-Day Transition Conference……………………………………………….. 4

     90-Day Transition Conference Participants…………………………………………….. 5

     Early Intervention Participants………………………………………………………… 6

     LEA Participants………………………………………………………………………… 7

     Head Start, Even Start, Private Pre-School, Childcare……………………………. 8

     Transfer of Information……………………………………………………………………. 9

     Partial List of Parent’s Rights……………………………………………………………... 9

     90-Day Transition Conference Outcomes………………………………………………. 10 RESOURCES………………………………………………………………………………… 12 REFERENCE MATERIAL.…………………………………………………………………… 13

     Laws and Regulations Pertaining to Transition.……………………………………….. 14

     NM State Law and IDEA Part B……………………………………………………… 14

     IDEA Part B - 2004 Reauthorization…………………………………………………. 19

     New Mexico Special Education Regulations………………………………………… 20

     NM State Law and IDEA Part C…………………………………….………………… 22

     IDEA Part C - 2004 Reauthorization…………………………………………………. 23

     New Mexico Family Infant Toddler Regulations…………………………………….. 25

     Early Childhood Guidance on NM Regulations (FAQ)…………………………………. 27

     PED Memo re: Services to Two Year Olds……………………………………………… 31

     SPED Memo re: Role of Related Service Providers……………………………………. 33

     SPED Memo re: FAX about LRE, Placement and Inclusion…………………………… 36

     Making the Choice: A side-by-side comparison of Part C Early

     Intervention services to Part B Special Education services.…………………………. 39 TOOL KIT SECTION….……………………………………………………………………….. 43

     At-A-Glance Guide to the Transition Process…………………………………………… 44

     Transition Timeline Calculation Table………………………………….………………… 46

     Transition Tracking Form………………………………………………………………….. 47

     Classroom Visit Checklist………………………………………………………………….. 48

     Transition Summary from FIT to LEA……………………………………………………. 50

     90-Day Transition Conference Sample Agenda………………………………………… 53

     90-Day Conference Meeting Signature Page…………………………………………. 55

     Child’s Needs in Transition to Preschool Form...……………………………………….. 56

     Special Education Services Eligibility Determination Form.....……………………….. 57

     Early Intervention IFSP Transition Plan Page…………………………………………… 58

     Sample: Family Infant Toddler IFSP and Preschool IEP..…………………………….. 60

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    90-Day Transition Conference Guidance Document February 2005

Introduction

    Transition from early intervention services to another setting is a process. It begins with discussions about the process between a child’s family and the service coordinator and ends when a child has successfully moved from one setting to another. There are regulations that guide the transition process. The timing of each activity and event needs to be well thought out and carefully planned. Collaboration and communication among community partners and families is key to a successful transition. A crucial step in the transition process is the 90-day transition conference so called

    because of the regulation that states that the conference must be convened at least 90 days before whichever comes first the anticipated date of transition or the child’s third birthday. The importance of this meeting cannot be underestimated as far as its impact on ensuring uninterrupted services for a child and his/her family. Collaborating partners coalesce, during this time, to ensure the continuity of services. How this meeting is

    planned and conducted is pivotal to ensuring a smooth and effective transition for a child and his/her family.

    This guidance document, the resource material and the accompanying tool kit will provide tips and strategies for facilitating and participating in an effective 90-day transition conference that ultimately results in a successful transition for a child and his/her family.

    “If you don’t know where you’re going,

    you’ll probably end up somewhere else.”

     -David P. Campbell

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    90-Day Transition Conference Guidance Document February 2005

    THE 90-DAY TRANSITION CONFERENCE

    The 90-day transition conference is an individualized, face-to-face meeting in which

    parents and relevant representatives from community programs (i.e., public school, Head Start, childcare, etc.) come together to discuss the actions, events and activities that need to occur in order to facilitate a smooth and effective transition. It is the responsibility of the early intervention program to arrange, coordinate and facilitate this meeting. The purpose of this meeting is to ensure continuous services for an eligible child and his/her family. There are regulations that guide the process. (See state law and transition regulations included in the Reference Material section.) The purpose of the 90-day transition conference is to:

     Review service/program options for a family;

     Renew, revise or establish a transition plan;

     Support the determination of whether or not the child meets criteria for eligibility for

    Part B services; and

     Coordinate transition activities to ensure continuity of services.

    BEFORE THE 90-DAY TRANSITION CONFERENCE

    In preparation for the 90-day transition conference, the service coordinator from the early intervention program will have already completed several steps in the transition process with the child and his/her family. (See At-A-Glance Guide to the Transition

    Process, Transition Calculation Table and Transition Tracking Form in the Tool Kit

    section.) Together, the family and service coordinator will already have: Discussed the transition process, regulations, activities, timelines and service

    options;

     Discussed parent’s rights and obtained appropriate consent forms;

     Developed a transition plan as part of the child’s IFSP;

     Discussed and explored future service needs, settings and options including one or

    a combination of any of the following:

    o Head Start

    o Part B Public School Special Education Preschool Classroom

    o Childcare Center or Family Childcare Home

    o Even Start

    o Private Preschool

    o In-Home Services

    o New Mexico School for the Blind and Visually Impaired

    o New Mexico School for the Deaf

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    90-Day Transition Conference Guidance Document February 2005

    Determine when and where the 90-Day Conference will take place and who should

    be invited to participate. (See Early Childhood Guidance on NM Regulations in the

    Reference Material section.);

     With parental consent, referred the child to the local education agency; and With parental consent, transferred appropriate and relevant records generated by

    the early intervention program.