Transportation and Acquisition Considerations in the

By Diane Cole,2014-08-29 01:33
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Transportation and Acquisition Considerations in the

    Department of Defense (DoD) Transportation and

    Acquisition Considerations in the Development of

    Foreign Military Sales (FMS) Cases and Supporting

    Contracts for Afghanistan

(Working Draft as of July 2009 comments should be sent to LTC Jeff

    Grover, Commercial Phone: 703-697-9352; email:

A. Contract Guidance

    1. Current guidance, in accordance with DoD 5105.38M and Policy Memorandums, is that all Afghanistan FMS shipments from CONUS shall be FOB origin and utilize the Defense Transportation System (DTS). There is currently no freight forwarder identified.

    2. Contracting activities shall review and verify the requirements with the FMS Case Manager/Country Representative and Funds Manager prior to issuing the final contract. They shall also review and verify transportation information with the PCO and/or Transportation Officer to ensure contracts include critical shipping information. This information should include, but not be limited to, requirements relating to shipment documentation marking and freight routing, advance notification of required shipment dates, transportation priority for appropriate terminal clearances, and issuing transportation documentation.

    NOTE: Much of this information is available from the Security Assistance Office and Implementing Agency. Some information is contained in the body of the Letter of Offer and Acceptance (LOA) or in an annex to it.

Reference Attachment 1 Contract Planning and File Checklist.

    NOTE: In order to expedite the FMS process as much as possible, it is highly advised to communicate early and often with the Requiring Activity and Implementing Agency. Concurrent planning and preparation of contract actions is also highly advised.

    3. Transportation officers shall provide traffic management assistance throughout the acquisition cycle. See:

    ; FAR 47.105 Transportation Assistance -

    ; DFARS 247.105 Transportation Assistance -


    NOTE: DLA, as an implementing agency, may not have visibility or access to all case documents. In some cases, DLA’s FMS requirements are grouped with other

    requirements being processed by Military Department (MILDEP) Implementing Agencies.

    See DLA FMS Procedures:

    4. Recommend that contracting officers, whenever possible, delegate contract administrative responsibilities and services to the Defense Contract Management Agency (DCMA), where transportation is involved. See

    ; FAR Part 42

    ; DFARS Part 242

    ; DCMA

5. Refer to Attachment 2 - Transportation Office Checklist for processing FMS

    Shipments to Afghanistan.

    6. Refer to the Surface Deployment and Distribution Command (SDDC) Operations Center Customer Advisory for surface movement at Attachment 3. Reference

    SDDC at

    7. Refer to U.S. Army Security Assistance Command (USASAC)/Army Air Clearance Authority (AACA) Air Clearance Procedures for air movement at Attachment 4. Reference USASAC at

    8. Refer to DoD 4500.9-R, Defense Transportation Regulation (DTR) Part II, Cargo Movement and Appendix E.

    ; DTR is available online at website:

    9. Refer to FMS Shipments - Shipper Export Declarations (SED). See

    10. Refer to DSP-94 Guidance - Authority to Export Defense Articles Sold Under the Foreign Military Sales Program. See


    ; Attachment 5 - DSP-94 Guidance

    11. Other Useful Websites (Recommend reviewing the following for useful information and instructions as required):

    ; Damaged Cargo.

    o The Transportation Discrepancy Report (TDR) was created to document

    loss of or damage of government material to support the filing of claims

    against carriers for Government reimbursement. The rules can be found in

    the Defense Transportation Regulation (DTR), Chapters 209, 210, C.6.


    and 211 at Also, SDDC

    Operations Center Customer Advisories provide additional details for

    Processing a TDRs.

    ; Defense Procurement & Acquisition Policy (DPAP)

    ; The Transportation Regulations, guidelines and instructions that must be utilized as a guide for FMS Shipments are as follows:

    o Federal Acquisition Regulation (FAR), Part 47, "Transportation" -

    o DoD 4500.9-R, Defense Transportation Regulation (DTR), Part II, "Cargo

    Movement" and Part V DoD Customs and Border Clearance Policies and

    Procedures -

    o DTR Part II, Appendix E - Security Assistance Program (SAP) Shipments:

    Foreign Military Sales (FMS) and Grant Aid DTR Part II, Appendix L -

    Transportation Control Number (TCN) DoD 5105.38-M, Security

    Assistance Management Manual (SAMM) -

    o DoD 4000.25-8-M, Military Assistance Program Address Directory

    (MAPAD) -


    ; Chapter 2 -- FMS Construction and Use of Address Codes for

    FMS Shipments

    ; AP 1.5.1 -- Delivery Term Codes

    ; Funding For The Security Assistance Program

    o DoD 7000.14-R -- DoD Financial Management Regulation

    o DoD 4500.9-R -- Defense Transportation Regulation Part II, Attachment

    V7 -

    ; Helpful Websites For FMS Transportation Guidance:

    o Defense Institute of Security Assistance Management (DISAM) -

    o Defense Security Cooperation Agency -

    ; Packaging Information:

    o MIL STD 129-P, DoD Standard Practice Military Marking for Shipment

    and Storage -

    o Performance Oriented Packaging Program for Hazardous Materials -

    ; DoD Government Charge Card Guidebook, Appendix C - Government Purchase Card Guide to Overseas (OCONUS) Shipments -


    12. Hazardous Material Shipment Regulations, including, but not limited to the following:

    ; When shipments contain Hazardous Material the various Hazardous Material

    Regulations should be considered -


    o CFR Title 15, Chapter 1, Part 30 commerce and Foreign Trade - Foreign

    Trade Statistics

    o CFR Title 19, Customs Duties, 10.101, 10.102, and Part 142

    o CFR Title 22, Chapters I- II, Parts 120 - 130, Foreign Relations

    o CFR Title 49, Chapter I Parts 100 185

    o AFJMAN 24-204, Preparing Hazardous Materials for Military Air

    Shipment -

    o Bureau of Explosives 6000 -

    o International Air Transport Association (IATA) Dangerous Goods

    Regulations (DGR) Guide -

    o Pipeline and Hazardous Materials Safety Administration -

    o Emergency Response Guidebook -

    o IMDG - International Maritime Dangerous Goods Code -

    o DOD 5100.76-M, Physical Security of Sensitive Conventional AA&E -