How to Start and Maintain a Young Professional (YP) group - Summary
I. Reasons why to start a YP group
b. To help Young Professionals build a community of peers under the
guidance of AIChE – social networking c. Career building –
d. Leadership Development
f. Provide input to your local section about the needs of young professionals,
increase relevancy of topics and events
II. Help from Local Section
a. www.aiche.org/sections - find out where the local section is in your area
b. Work in conjunction with section
i. From a committee to establish a YP group
1. Does not have to be under 35 at first, but eventually should
2. Should meet on a standard basis to discuss current status of
YP – attend local section committee meetings and talk to
3. Work in cooperation with the local section leadership and
let them decide how involved to be in the YP group
whether they want to be very involved or mostly hands-off
i. 4 to 5 people on startup committee, as few as 2 can plan a few
events per year
ii. Establish jobs/roles for each person
iii. Example of Specific Jobs – note these are suggestions. If a
section‟s population is small, one or two people could do several of
1. Chair/Co-chair – answers to local section leadership and
oversees the health of the YP group. Co-chair is the
Chair‟s backup in case the Chair is unavailable or unable to
fulfill his/her duties.
2. Social Events Coordinator – plans social events like Happy
Hours, field trips, etc. The coordinator can delegate these
events to others and make sure that those events get the
resources they require
3. Technical Events Coordinator – plans events that are
technical in nature like speakers on engineering topics as
well as organizing training seminars or hours for local YP
members. They may delegate these events to others and
make sure that they get the resources they require.
4. Outreach events coordinator – plans events for outreach to
college students, K-12 students and the local community to
spread knowledge of AIChE and chemical engineering.
Should work closely with marketing.
5. Advertising/Marketing – manages how events are
advertised to members and non-members via website or
email. Advertising consists of website, emails, newsletters
and other methods to reach current members and those
already on your mailing list. Marketing includes contacting
companies, other technical societies and local colleges to
promote participation in YP.
6. Treasurer (if working with a budget) – makes sure any
costs associated with events are within their budget or how
much to charge for certain (usually large) events. Treasurer
also should be responsible for grant applications,
reimbursements and submitting an annual budget to the
7. College Liaison – to keep in contact with local universities
and update the YP group on changes in student chapter
8. National Liaison- keep up to date with national events and
requests, bring opportunities to local yp group (e.g.
conferences, seminars, open volunteer positions, resources)
b. Start establishing a contact list
i. Advertise at local section meetings – try to recruit current section
ii. Talk with younger co-workers and try to get one to be a contact/rep
at each local company who will share YP news and upcoming
iii. Try to set up a meeting with mid-level managers in local
companies/corporations to explain the benefits of AIChE so they
will let you contact their YP/new hires
iv. Advertise at non AIChE meetings (ex. ASME)
v. Visit local colleges
c. Build a budget
i. Determine what your current available budget is and what events
you would like to complete within the timeframe of your budget.
Keep in mind that many events can be completed with little to no
ii. Allocate money to go toward “recruiting events”, possibly get this
money from local section or corporate fundraising
iii. See whether events can be sponsored by grants offered by AIChE.
iv. In some communities, discounts are given to non-profit societies
for using their facilities. Also look into local industry about
donating space or volunteers.
v. For some large, extravagant events consider charging a very
nominal fee. Or run a few events where non-local section
members must pay.
d. Develop event schedules
i. Space events evenly throughout year
1. Initially, plan 2-4 YP events a year (maybe one each
quarter). Initially, the number of events held is not as
important as their success. If the events that you run leave
people with a positive impression, that is what will be
passed along to their peers and will result in greater
numbers for your next event
ii. Suggested Events – Many YP groups rotate through these
1. Social events
2. Technical events
3. Half social half technical events
4. Speaking to Student Chapters
5. Events with other groups
6. Volunteer events
iii. Specific Examples of events that have succeeded – caveat, what
works for one section might not work or even be feasible for
another. Figure out what your members are interested in and cater
to their interests.
1. Happy Hour at centrally located bar after work. Both YPs
and students from local universities were invited.
2. Technical event for YPs held in conjuncture with local
section monthly meeting
3. A YP seminar held during a weekend with complimentary
social hour afterwards to those who registered for the event.
4. A social hour put together by another engineering society
in which the YP group was asked if they wanted to co-
sponsor and advertise.
5. Sending YP volunteers to a local Science Fair to judge or
host a booth.
6. Don‟t let this list of examples limit ideas. Please feel free
to think outside the box and do something „untraditional‟
a. Local section meetings
i. Some young people usually show up to these when no YP is
ii. When attending local section meetings be sure to make YP reps are
iii. At the meeting, have YP reps interact with any young engineers,
retrieving their contact info and advertising upcoming YP events.
iv. Giving goodie bags to new young engineers with the YP groups
upcoming events and (if one is established) link to website
i. At local section meetings, make the more experienced engineers
(sometimes managers) aware of the local YP group, convince them
of the benefits of having a local YP group, and have them
encourage their young engineers to participate.
ii. Some companies have YP groups within themselves – when a
company has organized YP groups it makes advertising local
section YP events easier and more effective. Other than company
groups, the local YP group has to depend upon the contact list
from the local section which may not have as many YP contacts as
the local companies.
iii. Encourage members to advertise at their offices and bring a friend
to aiche events
c. Facebook / Myspace
i. Setup Facebook group – be sure to maintain it and utilize it.
d. Make web page – an example of a good design for a webpage is the YP-
STS group website: http://yp.sts-aiche.org/
i. Automated calendar for future events
ii. For each event utilize some kind of reservation system (Evite, etc
or your own system)
iii. Pictures of past events
iv. Contact emails for YP leadership easy to find and visible
v. Establish stable webmaster who can post meeting/event notices
e. Local Universities
i. AIChE Meetings
ii. Establish contact with local Student Chapter Leadership. Contact
info can be found online at
iii. Send representatives to nearest Student Regional Conference held
in different regions across the United States during March-April.
a. Advertise events well in advance and in multiple forms
i. Facebook Events
ii. Web Page
iii. E-vite / Email – most important (move to top), with good timing
(2+ weeks, 1 or less weeks, day before reminder)
iv. Work / Post fliers in break room
b. Have sign in sheet on day of event