Audit - Manual tasks audit template

By Miguel Allen,2014-04-22 19:54
11 views 0
Audit - Manual tasks audit template

Department of Mines and Petroleum Resources Safety



    This high impact function (HIF) audit is designed to cover the standards related to the management of the risks associated with manual tasks. The term “manual task” covers any activity that requires a person to use his or her physical body (musculoskeletal system) to perform work. This includes the use of

    force for lifting, lowering, pushing, pulling, carrying, moving, holding or restraining anything. It also includes work involving repetitive actions or sustained postures and concurrent exposure to vibration.

    Injuries from performing manual tasks at work, collectively referred to as musculoskeletal disorders, are the leading cause of injury in Western Australian mining workplaces. Injuries from performing manual tasks at work can result from sudden damage to the musculoskeletal system or from cumulative wear and tear on the musculoskeletal system. The risk management process of hazard identification, risk assessment, risk control and control evaluation provides a framework within which all manual task risk factors that cause or contribute to the development of musculoskeletal disorders, both acute and cumulative, can be considered.

    Manual tasks that are potentially hazardous include those tasks:

     that have one or more of the characteristics of a hazardous manual task including

     repetitive or sustained application of force;

     repetitive or sustained awkward postures;

     repetitive or sustained movements;

     application of high force;

     exposure to sustained vibration;

     involve handling of a person or an animal; and/or

     Involve handling of unstable or unbalanced loads that are difficult to grasp or hold. where an associated injury (musculoskeletal disorder) or pain or discomfort has been reported; and that workers are physically incapable of performing or can only do for a short time. Note: As a general guide, repetitive means a movement or action is performed more than twice a minute, and sustained means a movement or posture is continued or held for more than 30 seconds at a time.

    Risk factors that are known to lead or contribute to injury (musculoskeletal disorders) include:

    Page 1

Department of Mines and Petroleum Resources Safety

     direct risk factors

    ; postures and movements of the worker including:

     repetitive and/or awkward postures or movements

     sustained and/or awkward postures or movements

    ; the forces (or exertion) involved in the task, including:

     high force

     jerky or unexpected forces

     speed and force

    ; the frequency, repetition and duration of the task.

     indirect (contributing) risk factors

     the work environment including heat, cold, humidity, wind, lighting, floor or ground surfaces and housekeeping

     systems of work, work organisation and work practices including high workloads, tight deadlines, low worker control, unsuitable or insufficient

    resources, extended shifts

     exposure to vibration including whole body vibration and hand;arm vibration (exposure levels must be measured over the whole shift and recovery

    times modified accordingly for extended shifts).

    The source/s of the risk/s, that is the underlying root cause/s of the risk factor/s being present, may relate to:

     the work area design and layout;

     the nature of the item being used;

     the nature of the load being handled;

     the working environment; and/or

     systems of work, work organisation and work practices.

    Further guidance material on the risks associated with manual tasks and the management of those risks is provided at, including:

     Manual Tasks in Mining Fact Sheet series

    Page 2

Department of Mines and Petroleum Resources Safety

     Guidance for Mining Workplaces: Implementing an Effective Programme to Manage the Risks Associated with Manual Tasks Training package: Prevention of Musculoskeletal Disorders from Performing Manual Tasks in Mining Workplaces.

    Note: Where, in the intent, the word “verify” is used, this means that it is a regulatory requirement, which is mandatory and has to be complied with. Where, in the intent, the word “ensure” is used, it is not a mandatory requirement, but it does set out a recommended safe method that, if followed, should minimise the potential for an adverse incident to take place.

    Note: High impact function (HIF) audits examine the way in which certain functions with a high hazard potential are performed within an organisation. The

    process looks at the function vertically, from inception to completion, down through the organisation. For example, the HIF audit for electrical tagging out

    systematically scrutinises this process from its roots in the policy and procedures of the organisation to the point where an operator physically uses it.

    Page 3

    Department of Mines and Petroleum Resources Safety 1. HAZARDOUS MANUAL TASK IDENTIFICATION Point Standard Standard met Comments

    Formal procedures are in place to identify 1.1

    potentially hazardous manual tasks.

    Employees are encouraged to identify and report 1.2

    potentially hazardous manual tasks.

    Procedures are in place to report injuries 1.3

    (musculoskeletal disorders) resulting from

    performing manual tasks at work.

    Page 4

    Department of Mines and Petroleum Resources Safety


    Point Standard Standard met Comments There is a formal procedure to assess the risk 2.1

    arising from identified hazardous manual tasks.

    The risk assessment has considered all of the risk 2.2

    factors and identifies the source/s (underlying root

    cause/s) of the risk.

    The risk assessment evaluates the severity of the 2.3

    risk arising from the identified hazardous manual

    task giving consideration to:

     the likelihood of the risk; and

     the consequence of the risk

    and is prioritised according to existing occupational safety and health (OSH) risk management systems.

    The manual task risk assessment is completed in 2.4

    consultation with the employees who perform the task.

    Page 5

    Department of Mines and Petroleum Resources Safety


    Point Standard Standard Met Comments

    There is a formal risk control plan to minimise 3.1

    employees’ exposure to hazardous manual tasks.

    Hazardous manual task risk control measures are 3.2

    implemented according to the hierarchy of control.

    The implemented risk controls address the source 3.3

    (underlying root cause) of the risk identified in the

    risk assessment process.

    Formal justification is available where elimination 3.4

    or design or engineering controls are deemed not

    to be feasible.

    Employees performing the manual task are 3.5

    consulted in the development and implementation

    of risk control measures.

    Page 6

    Department of Mines and Petroleum Resources Safety 4. MONITORING AND REVIEW OF IMPLEMENTED CONTROL MEASURES Point Standard Standard Met Comments

    There is a formal plan to monitor and review the 4.1

    effectiveness of the implemented risk control


    Employees performing the task are consulted in 4.2

    the review and monitoring of the implemented

    control measures.

    Action is taken when a risk control measure is 4.3

    ineffective or a new risk arises from the control


    Page 7

    Department of Mines and Petroleum Resources Safety 5. TRAINING

    Point Standard Standard Met Comments

    Employees have received training in the 5.1

    identification of hazardous manual tasks and in the

    management of the risk arising from those tasks

    commensurate with their role and responsibilities.

    Employees have received task-specific training 5.2

    before performing manual tasks.

    Competency based assessment is undertaken. 5.3

    Page 8

    Department of Mines and Petroleum Resources Safety


    Point Standard Standard Met Comments Design and planning activities include hazard and 6.1

    risk analysis procedures to identify where potentially hazardous manual tasks can be

    designed out.

    Ergonomic considerations have been incorporated 6.2

    into relevant equipment* and plant** purchases.

    * Equipment includes items such as hand tools; workplace furniture such as chairs and workstations.

    ** Plant includes mobile and fixed plant.

    Design, planning and purchasing activities take 6.3

    into consideration any reports of equipment and

    plant issues that have resulted in injury (musculoskeletal disorders).

    Employees who perform manual tasks in a 6.4

    workplace or use/operate equipment or plant are consulted in the planning, design and purchasing processes.

    Page 9

Report this document

For any questions or suggestions please email